HomeMy WebLinkAbout6.l. Authorize Resident SurveyCITY OF ROSEMOUNT
SUPPLEMENTAL AGENDA MEMO
APRIL 16, 2003
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: MAY 20, 2003
AGENDA: AUTHORIZE RESIDENT SURVEY
AGENDA SECTION:
Consent
PREPARED BY: JAMIE VERBRUGGE, CITY ADMINISTRATOR
AGENDA NO: 6.19
ATTACHMENTS: Contract
APPROVED BY
Attached for your review is the contract between Decision Resources Ltd. and the City of Rosemount for the
2003 Resident Survey. The City has budgeted $12,000 for a community -wide attitudes survey. The City
Council reviewed the draft final at its Committee of the Whole meeting on May 15. Several additional
questions have been cut in order to meet the pre- approved budget figure. Staff concurs with the recommended
cuts.
RECOMMENDED ACTION:
for 2003 resident survey.
Authorize contract not to exceed $12,000 with Decision Resources Ltd.
COUNCIL ACTION:
From:DEC1SI0N RESOURCES LTD. 612 920 1069 05/19/2003 12:40 #352 P.002/005
AGREEMENT
PREAMBLE
CW hereas, Decision Resources, Limited, (hereinafter referred to as DRL) offers its services
to organizations in the public and private sectors for the purpose of conducting market research
by telephone survey to ascertain such information as may be requested by its clients, and
CW here ' as, City of Rosemount (hereinafter referred to as CLIENT) wishes to employ DRL
for the above stated purpose, DRL and CLIENT agree to the following terms, conditions, and
fees
governing such employment.
SERVICES
(A.) DRL shall conduct a telephone survey the sample size of which shall be 400. The number
of questions shall be determined at a later point.
(B.) DRL will submit the questionnaire for the survey to CLIENT for his approval prior to the
commencement of interviews. The specific details of the survey as to timing,
questionnaire content, and population sample to be surveyed (except as otherwise
specified in paragraph A) shall be mutually agreed upon by the parties as circumstances
may require. In the event the parties fail to agree, CLIENT shall have the final authority
to determine the subject matter content of the survey, while DRL shall have final authority
to determine the specific wording of questions on the questionnaire and the specific
individuals within the given population to be sampled. DRL shall not be obligated to ask
questions of persons interviewed in addition to those questions included on the approved
questionnaire or to provide data or interpretations with respect to topics or issues not
covered by the questionnaire. DRL will proceed with a survey only after it receives notice
of CLIENT's approval of the questionnaire.
(C.) The survey shall be commenced as soon as is practicable following:
(l) Approval of the questionnaire by CLIENT, and
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From:DFCISION RFSOURCFS LTD. 612 920 1069 05;19/2003 12:40 #352 P.003/005
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(2) Payment of all fees due to date as required.
(D.) Upon payment of all fees due to date, DRL shall furnish to CLIENT a written report of
the survey results including interpretations which may be reasonably drawn therefrom. At
that tune, CLIENT, in consultation with DRL, will schedule meetings for the presentation
and discussion of these results. Both the President of DRL and the Project Director of
this study shall be available for meetings and supplementary analysis not to exceed twenty
additional fours of time. Further time commitments of DRL personnel deemed needed by
CLIENT shall be billed upon a mutually agreed -to hourly basis prior to their execution.
FEES
CLIENT shall remit to DRL fees in the amounts, at the times, and in the manner specified
hereunder:
The TOTAL AMOUNT of all fees due under this agreement shall be $9,800.00
FOR A 60 QUESTION SURVEY. EACH ADDITIONAL QUESTION WILL
BE $135.00. THE TOTAL FEES FOR THE SURVEY WILL NOT EXCEED
$12,000.00.
TIME FEES DUE
(A-) One half of the total fee under this agreement shall be due at the time CLIENT affixes his
signature hereto. DRL shall not be obligated to commence interviews for the survey until
the fee called for in this paragraph (A-) has been paid in full.
(13.) The balance of the TOTAL AMOUNT remaining unpaid shall be due prior to delivery by
DRL to CLIENT of the written report required under Section II (D.).
(C.) All fees due under this agreement shall be payable by ordinary check, except that DRL
reserves the right to require payment by certified check, after having given CLIENT three
days notice of such requirement.
PROPRIETARY RIGHTS AND DISCLOSURE
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From:DFCISION RFSOURCFS LTD. 612 920 1069 05/1912003 12:40 #352 P.004 /005
The written report required under Section ]I (D) shall become the sole property of CLIENT after
payment to DRL of the TOTAL AMOUNT required in Section III. The survey questionnaires
and replies and all related data, materials, and information shall remain the property of DRL_
DRL agrees not to divulge or use for any purpose, including but not limited to advertising and
public relations, the information obtained in the survey without the written consent of CLIENT;
provided, however, if the data or results of the survey are directly or indirectly made public by
CLIENT or anyone else, DRL may make public the following information: the population from
which the sample was taken, the method of obtaining the interviews, .including the size and design
of the sample, and the basis of the data if the sample is less than the total sample, the dates and
tunes when the interviews were conducted, the exact wording of questions asked and the client's
name. CLIENT agrees that if it or anyone else acting on its behalf wishes to release in whole or
in part to the public by press release, speech, or otherwise, the data or results of the survey or
contents of the written report, that CLIENT or such other person will first notify. DRL in writing,
and that there will be also stated in the release, speech, or otherwise, that the survey was done by
DECISION RESOURCES, LIMITED, OF MINNEAPOLIS, 1VIINNLSOTA. CLIENT agrees, at
all times both during the term of this Agreement and thereafter, to keep in confidence all
knowledge or information as to the processes, methods and techniques of DRL and not to
disclose or mare known such knowledge or information to any other person, firm, corporation or
organization, including but not limited to competitors of DRL, except when specifically
authorized to do so in writing by DRL. CLIENT further understands and agrees that the names
and addresses of interviewers used by DRL and the names and/or addresses of persons sampled
are confidential and will not be made available to CLIENT.
EXCLUSION OF WARRANTIES
DRL agrees to utilize its best efforts to insure the accuracy of any survey by it pursuant to this
Agreement_ However, it is specifically understood and agreed that nothing in this Agreement, or
any survey or written report furnished under Section II (D.), shall be considered as either a
prediction or guarantee of the results of any election or the outcome of any event, and any
representations or warranties, express or implied, to that effect are hereby excluded_ In addition,
DRL shall not be responsible or liable for any failure by it to conduct any survey or render any
written report if such failure results from labor disturbances, fires, floods, wars, riots, civil
disturbances, and other events beyond the control of DRL.
MODIFICATIONS
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From:DFCISION RFSOURCFS LTD. 612 920 1069 05/19/2003 12:41 #352 P.005 /005
Modifications of this Agreement shall not be enforceable unless in writing and signed by the party
to be charged.. Neither parties' waiver of any rights due him/her under this Agreement shall have
the effect of waiving other or subsequent rights due hereunder.
MISCELLANEOUS
(A.) This Agreement merges and supersedes all other agreements, verbal and written, between
the parties and represents all agreements between them and binds their administrators,
heirs, successors, and assignees.
(B.) Any provision of this Agreement which may be held unenforceable shall be severable and
the balance of the Agreement enforced.
(C.) CLIENT agrees that it shall comply with all laws respecting disclosure of this Agreement.
(D.) DRL reserves the right to use the findings from this survey in anonymous form: as to the
specific population and client for purposes of aggregate and comparative analyses to be
made available to other clients of DRL or publications.
{ ✓n witness whsreot the parties affix their signature on this day of
200
DECISION RESOURCES, LTD. Client
By:
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