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Home My WebLink About6.e. Budget Amendments - Donationsr CITY OF ROSE � MOUNT. EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: December 16, 2003 AGENDA ITEM: Budget Amendments - Donations AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGEN ; ATTACHMENTS: APPROVED BY: Council Memo, Resolution, Donation Worksheets This item is on the agenda for Council to formally amend the 2003 General Fund budget by resolution for donation items that Council has previously authorized covering expenditures made during the fourth quarter of 2003. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2003 BUDGET ITEMS for the General Fund as outlined in the attached memo. COUNCIL ACTION: I MEMORANDUM DATE: December 9, 2003 TO: Mayor Droste Council Members DeBettignies, Riley, Shoe - Corrigan & Strayton FROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the total's are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101- 36230.00 (Donations) $40,265.75 Total Revenues $40,265.75 Detail for Expenditures: 101- 45100 -01- 439.00 (Other Miscellaneous Charges) 40,265.75 Total Expenditures $40,265.75 s CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2003 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2003 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2003 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $40,265.75; (2) General operating expenditures, the total which reflects an increase of $40,265.75; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2003 General Fund Operating Budget. ADOPTED this 16 day of December, 2003: William H. Droste, Mayor ATTEST: Linda J. Jentink, City Clerk Motion by: Seconded by: Voted in Favor: Voted Against: Members Absent`. w DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 10 -23 -03 Amount Received: $500.00 Receipt # for Donation: # N/A Purpose of Donation: Halloween Festivities Account# for Donation: 101.22223.03 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $365.75 ($248.75 + $117.00) To be Spent from Acct #: 101- 45100 -01 -439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Halloween Festivities Ad - This Week News; Garbage Dumpster/Removal AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $365.75 ($248.75 + $117.00) Amend Expenditure Acct #101 - 45100 -01 -439 $365.75 ($248.75 + $117.00) (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.03 (Donation Liability #) $365.75 ($248.75 + $117.00) Credit: 101- 36230 -00 -000 $365.75 ($248.75 +$117.00) Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on December 2, 2003. C Documents and Set ingslljlLocal SettingslTernporary Internet H&OLKI 1 ,11 -02-03 Player Dcv Area -Mtg Rm - Halloween FestMties.doc CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING December 2, 2003 A AGENDA ITEM: Expenditure Approval from Donation Account Parks & Recreation Department AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGEM I IVI 6 AGENDA ITEM: Expenditure Approval from Donation Account Parks & Recreation Department AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGEM I IVI 6 ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: This is a request for Council to approve the following expenditures listed below from the donation account. Expenditure Amount Use /Item Purchased Donation From $39,900.00 Construction of Player Development Rosemount Area Hockey Assoc. Area/Meeting Room — Arena (Constructed by MN Construction) $248.75 Halloween Festivities Ad - "This Week" Rosemount Jaycees (ECM Publishing) $117.00 Garbage Dumpster/Removal — Rosemount Jaycees (Highland Sanitation & Recycling) RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached donation revenue worksheets. COUNCIL ACTION: C.Oocuments and ScningsViiALocal Settings \Temporary Interact Files%OLKI\ 12-02-03 Player Dev Area -Mtg Rm - Halloween Festivitia.doc DONATION REVENUE WORKSHEET f RECEIPT OF DONATION Donation Received on: 08 -01 -03 Amount Received: $39,999 (from RAHA) Receipt # for Donation: # N/A Purpose of Donation: Player De Area/Mtg Room - Arena Account # for Donation: 101.22223.13 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $39,900 To be Spent from Acct #; 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Player De Area/Mtg Room- Arena AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $39,900 Amend Expenditure Acct #101- 45100 - 01-439 $39,900 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # �3 Debit: 1 01- 22223.13 (Donation Liability #) $39,900 Credit: 101 - 36230 -00 -000 $39,900 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on December 2, 2003. 0 0 C.Oacuments and Settings\lij \Local Settings \Temporary Internet Files \OLKI \L -O: -O? Player Dcv Area -hAte Pm- Halloween Festwities.doc CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION t CITY COUNCIL MEETING December 2, 2003 AGENDA ITEM: Expenditure Approval from Donation Account AGENDA SECTION: Parks & Recreation Department Consent PREPARED BY: Dan Schultz, Parks &Recreation Director AGEN 06 F, ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: This is a request for Council to approve the following expenditures listed below from the donation account. Expenditure Amount Use/Item Purchased Donation From $39,900.00 Construction of Player Development Rosemount Area Hockey Assoc. Area/Meeting Room — Arena (Constructed by MN Construction) $248.75 Halloween Festivities Ad — "This Week" Rosemount Jaycees (ECM Publishing) $117.00 Garbage Dumpster/Removal — Rosemount Jaycees (Highland Sanitation & Recycling) RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached donation revenue worksheets. COUNCIL ACTION: CADocuments and Settings\1jj\Loca1 Settings,Temporery Internet Ffles.OLKI \12 -02 -03 Player De, Arca-Mtg Pm- Hallo.. ten Festiwties.doe