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HomeMy WebLinkAbout6.a. Meeting of 12/2/2003 Regular City Proceedingsa TEM ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING DECEMBER 2, 2003 Pursuant to due call and notice thereof, a regular meeting of the Rosemount City Council was duly held on Tuesday, December 2, 2003, at 7 :30 p.m. in the Council Chambers at City Hall, 2875 145 Street West. Mayor Droste called the meeting to order with Council Members DeBettignies, Strayton, Shoe- Corrigan, and Riley present. Also present were City Administrator Verbrugge, Attorney LeFevere, City Engineer Brotzler, Community Development Director Lindquist, Parks and Recreation Director Schultz, Human Resources /Communication Coordinator Weitzel, and Police Chief Kalstabakken. The Pledge of Allegiance was said. Staff presented additional information for the Liquor License Renewals, Item 6.i. and an add -on to the Consent Agenda for a Request to Order an Appraisal for the Wiklund Property. City Administrator Verbrugge also requested an Executive Closed Session for Labor Relations Strategies. City Engineer Brotzler recommended pulling item 6.p. Payment 10 and Final for Trunk Highway 3 Improvements, City Project 318 for later consideration. Mayor Droste moved to accept the recommended changes to the agenda and additional information. Second by DeBettignies. Ayes: Five. Nays: None. Agenda is adopted. Consent Agenda Council Member Strayton requested that Item 6.g. Approval of Budget for 2004: Setting 2004 Levies and Budgets be pulled for discussion. MOTION by DeBettignies to approve the Consent Agenda with the removal of 6.g., the update to 6.i, removal of 6.p. and additional Item 6.t Second by Riley. Ayes: Strayton, DeBettignies, Shoe- Corrigan, Droste, Riley. Nays: None. Motion carried. a. Minutes of November 18, 2003 Regular City Council Meeting b. Minutes of October 15, 2003 Committee of the Whole c. Bills Listing d. Receive Donations for Parks and Recreation Department e. Accept Donation for Police Department f. Expenditure Approval from Donation Account g. ppr -,, ofBodget for 2004.- Setting2004 Levies and Budges Moved for discussion h. Approval of Non -Union Salaries for 2004 i. Liquor License Renewals for 2004 Additional information received j. Solid Waste Collection Ordinance Revision k. Payment #11 & Final, Evermoor 4 Phase 2 & Marcotte Pond Outlet, C. P. 333 & 329 1. Payment #3 & Final, 160 Street Sanitary Sewer Extension, City Project 365 m. Change Order #5, Rosewood Estates/Village Street & Utility Improvements, City Proj. 350 n. Change Order #2, Bloomfield Vineyards, City Project 368 o. Change Order #4, Trunk Highway 3 Improvements, City Project 318 pPa #10 & Final, T,-,,,,]T_IUink 3 h s,i o ents, G4 Pr -ejeet 318 Pulled q. Tree City USA Recertification r. Dakota County Mutual Aid Assistance Group Joint Powers Agreement s. Metropolitan Council Development Framework Comments for Public Hearing t. Add -On Request to Order an Appraisal for the Wiklund Property 1 ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING DECEMBER 2, 2003 Item 6. g. Approval of Budget for 2004: Setting 2004 Levies and Budgets Council Member Strayton wished to commend the City Administrator and staff for putting together a very solid budget and he looks forward to the up coming year. Mayor Droste and Council concurred. Council Member DeBettignies indicated he would move to roll the following motions: MOTION by DeBettignies to adopt A RESOLUTION APPROVING THE 2004 GENERAL FUND OPERATING BUDGET, THE 2004 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGETS, THE 2004 INSURANCE BUDGET AND THE 2004 LEVY REQUIRED BY THE CITY OF ROSEMOUNT. Second by Shoe - Corrigan. MOTION by DeBettignies to adopt A RESOLUTION LEVYING A TAX FOR CONSTRUCTION OF A STATE ARMORY BUILDING. Second by Shoe- Corrigan. MOTION by DeBettignies to adopt A RESOLUTION APPROVING A SPECIAL TAX LEVY FOR FUNDING OF AN ARMORY. Second by Shoe - Corrigan. Poll of three motions: Ayes: DeBettignies, Shoe - Corrigan, Droste, Riley, Strayton. Nays: None. Motions carried. PUBLIC HEARING Continued: Appeal of Decision of the Board of Appeals and Adjustments for Variance of Side Yard Setback for Scott and DeAnn Boecker Mayor Droste explained the Public Hearing process. The posted and mailed notice for this hearing were on file. The property is located at 3878 Upper 149 Street West. Community Development Director Lindquist noted that this hearing was continued due to an error in notification. There is no additional information. Comments were heard on November 18 from the Boeckers and their neighbors for a request for a third garage. Staff supports denial of the request because there were no findings of hardship. Set back requirements will be reviewed on an overall basis for the community to see what goals and objectives need to be met. Discussion will be held at a January work session. Scott and DeAnn Boecker had no further comments. Mayor Droste opened the Public Hearing for comments. DeAnn Boecker's father commented that the City should publish a booklet to make people more aware of the process requirements so it could be better understood by applicants. MOTION by Droste to close the Public Hearing for the Appeal of Decision of the Board of Appeals and Adjustments for Variance of Side Yard Setback for Scott and DeAnn Boecker. Second by Riley. Ayes: Shoe- Corrigan, Droste, Riley, Strayton, DeBettignies. Nays: None. Motion carried. Mayor Droste asked of staff what criteria are used when residents come in to apply for a variance. Lindquist explained staff does let applicants know about the zoning regulations and review the variance process. Lindquist noted that a variance is a higher standard, more formal 2 . ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING DECEMBER 2, 2003 type of request. Mayor Droste noted that a variance stays with the property, not with the homeowner. Droste said the ordinance does allow 30% of the lot surface to be developed and this lot has only 16.2% developed currently. Also 140 square feet of the garage could be expanded without a variance. The consensus was to determine how examining this issue could benefit the community as a whole. The side yard setbacks will be presented at a work session for review. MOTION by Droste to adopt A RESOLUTION DENYING A SIDE YARD SETBACK VARIANCE from 10 feet to five feet to allow the construction of a 12' by 20' third garage stall on the property located at 3878 Upper 149 Street West based on the information and findings in the staff report dated October 23, 2003. Second by Shoe - Corrigan. Ayes: Droste, Riley, Strayton, DeBettignies, Shoe - Corrigan. Nays: None. Motion carried. PUBLIC HEARING: Drainage & Utility Easement Vacation - Rosewood Estates Addition, City Project 350 City Engineer Brotzler reviewed _the request by property owners to vacate the utility easement and 75 -foot drainage easement just south of Greif Brothers Inc. Brotzler reported that the 1940's water mains were replaced or removed with the street improvements on 145 Street West. The legal description of the easement is under review and Brotzler asked Council to continue the Public Hearing until the December 16t meeting so the easement legal description can be verified. The Affidavits of Published and Posted notice were on file. Mayor Droste opened the Public Hearing for Drainage & Utility Easement Vacation for Rosewood Estates Addition, City Project 350. There were no comments received. MOTION by Droste to continue the Public Hearing for Drainage & Utility Easement Vacation - Rosewood Estates Addition, City Project 350 to the December 16 City Council meeting. Second by Riley. Ayes: Riley, Strayton, DeBettignies, Shoe- Corrigan, Droste. Nays: None. Motion carried. Announcements City Engineer Brotzler announced a meeting for the North Central portion of Rosemount for an informal open house regarding the extension of the sanitary sewer system. Notice was mailed to all property owners generally north of 135 Street and east of Highway 3 to Akron Avenue. The meeting is December 9 at 6:00 p.m. and repeated at 7:00 p.m. Mayor Droste reviewed the upcoming meetings. Mayor Droste convened at 8:02 p.m. the Executive Closed Session to review labor relations strategies. The meeting will be adjourned following that item. Respectfully submitted, Linda Jentink, City Clerk Recording Secretary The City Council Agenda Packet is Clerk's File 2003 -44. 3 ROSEMOUNT CITY PROCEEDINGS ITEM f 6 COMMITTEE OF THE WHOLE NOVEMBER 12, 2003 Pursuant to due call and notice thereof the Committee of the Whole Work Session was held on Wednesday, November 12, 2003 at 6:00 p.m. in the Council Chambers at City Hall. Mayor Droste and Council Members DeBettignies, Riley, Shoe- Corrigan, and Strayton were present. Also in attendance were City Administrator Verbrugge, Police Chief Kalstabakken, Community Development Director Lindquist, Human Resource /Communications Coordinator Weitzel, Finance Director May, City Planner Pearson, and Parks & Recreation Director Schultz. Key Financial Strategies Consultant Jim Prosser and Rebecca Kurtz gave a power point presentation of the intended process. Projection of costs, resources, and different approaches were discussed. The purpose of this is to develop a financial document that can guide staff and council. The time -line for this process is four to six months, possibly up to nine months. Six communities were used to compare with Rosemount: Apple Valley, Chanhassen, Lakeville, Farmington, Prior Lake, and Shakopee. Rosemount's bond rating through Moody's is an Al rating. The tax rate in Rosemount is 0.57123 % and is the highest of the communities. Rosemount is large; it is growing, and requires -- services where there is no tax base. Other cities in Dakota County are similar to Rosemount's tax rate. A list was compiled to develop data on costs of activities and services. 2004 Budgets and CIP Finance Director May reviewed information on the City's levy, operating budgets, 10 -Year Capital Improvement Plan (CIP) budgets, and a draft Fund Balance Policy. Discussion was held. The Truth -In- Taxation hearing will be held on December 1, at 6:30 p.m. The format of the CIP budget will change following the Key Financial Strategies process. Further discussion will be held at the December work session on the Fund Balance Policy. Comprehensive Plan/Housing Discussion Community Development Director Lindquist presented issues relating to the city's housing mix, growth rate, and the Comprehensive Guide Plana The Plan sets a housing goal of 35% / 65% split between multi- family units and single - family units. Direction is requested if this ratio should be enforced on all new development. Metropolitan Council's draft Framework 2030 projects growth into the future.- This rate of growth impacts the MUSA expansion as it relates to the city's Comprehensive Guide Plan. Direction was requested on if development should be slowed to hold to the MUSA projections. The population expectations by Metropolitan Council differ from the city's projections. A letter is being prepared to respond to these differences. Facilities Task Force Parks and Recreation Director Schultz updated Council on meetings held with the Rosemount Athletic , Association (RAAA) to discuss the need for an athletic facility complex. It was suggested to form a task force to review the athletic facility complex and other facilities that are being requested by residents. Some of these requests have been for a senior center, a second sheet of ice, arts center, and an aquatic center. UPDATES Community Special Events Update Parks and Recreation Director Schultz reviewed the discussion from the Committee of the Whole in September 2003 on community special events. Council indicated that they would like to 1 ROSEMOUNT CITY PROCEEDINGS COMMITTEE OF THE WHOLE NOVEMBER 12, 2003 organize the structure of community events in order to ensure a strong future for them. Becoming a non -profit organization was discussed. The State requires an application and a $75 fee. The IRS tax classification 501(c)3 is slightly more difficult. Attorney LeFevere had indicated that it was not legal for the City to have control over the board by appointing members, or for the City to directly pay to have the group incorporated to achieve the 501(c)3 statuses. Schultz had discussed with the Halloween Festivities and Leprechaun Days organizers how they foresee structuring their committees'. With only two events having City sponsorship, Schultz felt that a special events policy would help the City better understand the operations of the special events. Schultz recommended that we review the need for an umbrella organization by meeting annually with the event organizers to discuss the status of each event. Comprehensive Stormwater Management Plan City Engineer Brotzler reported that the 1998 Stormwater Management Plan is in the process of receiving an update. The main items being updates are the Stormwater Outlet, Inventory of Land and Water Resources, goals and policies, Assessment of Problems and Corrective Actions. The Vermillion River Watershed Joint Powers Organization has approved the changes in accord with State Statues. City Council will be asked to approve the Plan in the near future: The meeting was adjourned at 9:30 p.m. Respectfully submitted, City Administrator Verbrugge The City Council's Agenda Packet is Clerk's File 2003 -41. 2