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HomeMy WebLinkAbout6.h. Expenditure From Donation Accout for AdministrationCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: June 17, 2003 AGENDA ITEM: Expenditure From Donation Account — Administration AGENDA SECTION: CONSENT PREPARED BY: Linda Jentink, City Clerk AGENf 111 #6 H ATTACHMENTS: Donation Revenue Worksheet L- APPROVED BY: 5 � 7 y - This is a request for Council to approve the following expenditure listed below from the donation account. Expenditure Amount Use\Item Purchased Donation Made B $15,000 Leprechaun Days Entertainment Rosemount Jaycees RECOMMENDED ACTION: Motion to approve the expenditure listed above and as detailed on the attached donation revenue worksheet. COUNCIL ACTION: n DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: - O J Amount Received $ 1 J ,000 O 0 Receipt # for Donation: Purpose of Donation: 06cyS Account # for Donation: �d a �- (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 15, 000 60 To be Spent from Acct # l o 1 0 - o i -- 4 3 ° I (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: E h me_+C — Amend Donation Revenue Acct #101 36230 - 00 - 000: Amend Expenditure Acct # o 1 -4 1 I l o 1 (The two dollar amounts should be the same) $ 1S.QQn -00 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit 1 0) - 0 2 0� a (Donation Liability #) $ OO O • OC) Credit: 101 36230 - 00 - 000 $ Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on Minnesota Lawful Gambling LG555 Government Approval or Acknowledgment For Use ©f Gambling Funds (prewouslyLG503andt.G265) (02.103) Organization Information (pieaso print) Ot'ganizatlonName "{ _ 1-transeNumber Address_ - _ Expenditure Description (attach additional sheet it nece ssary) 1. Amount of proposed lawful purpose expenditure $ 2, check the appropriate expenditure category A. Contribution to a unit of government -- United States. state of Minnesota, or any of its subdivisions, agencies, or instrumentalities. NOTE: A contribution may not be made directly to a taw enturcement or prosecutorial agency, such as a police department, county sheriff, or county attorney. B. A wildlife management project that benefits the public at large with approval of the state agency that has authority over the project. Describe the proposed expenditure, including vendors. G. Grooming and maintaining snowmobile or all - terrain vehicle traits with approval by DNR. Al{ trails must be open to public use. Describe the proposed expenditure, including vendors. Oath • I affirm that the contribution or expenditure, in accordance with Minnesota Rule 7861.0120, subpart 5D(10), does not result in any net monetary gain or other pecuniary benefit to our organization. • I affirm that when lawful gambling funds are used for grooming and maintaining snowmobile or all- terrain vehicle traits or for any wildlife management project for which reimbursement is received from a unit of government, the reimburse- ment funds must be deposited in our lawful gambling account and recorded an the LG1010 - Schedule QT) report. is, - ift 3- - thief executive officer's signature Phone number Dale -- Government ApprovallAcknowledgment (C Pck one) By signature below, the representative of the unit of government: _ acknowledges the contribution in 2A above. which will not be used for a pension or tetirmment fund. approves the wildlife management project as described above in 2B (state agency only) approves the expenditure for grooming and maintaining snowmobile andlor all - terrain vehicle trails described above in 2C (DNR only) j� of Governmen 1 C_f #'y Y1 Ce c+� f f�L tTMR+ s+�•"f� Phonenurnber 4j - 4 1 2.3 ^) -_ ._. _._ _ �{� �. Siair?f� lip Flint Narne Title Date f Keep this Co mpleted f orm attached to the LG1010 - Sche dule C ID in vnitr nrnanCvSienC.'C pa a�14 , This form will be made available in alternative fomtat li.e. this f Drm Will become public information, when requested by large Print. Braille) upon request. If you use a TTY, you can the Board, and will be used to determine your compliance call us by using the Minnesota Relay Service and ask to with Minnesota statutes and rules governing lawful gambling Place a call to 651- 639 - 4000. The information requested on activities. For additional information, chew ourweb site at J ww.gcb.state.mn.us � t t