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Home My WebLink About2.b. User Fee Analysis StudyCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION COMMITTEE OF THE WHOLE MEETING DATE: March 13, 2003 AGENDA ITEM: User Fee Analysis Study AGENDA SECTION: PREPARED BY: Jeff May, Finance Director 2. AGENDA NO. ATTACHMENTS: Draft User Fee Study from Springsted APPROVED BY: Attached for your review and discussion is a draft of the user fee study from Springsted, our financial advisors, that addresses all the City's user fees except for fees related to the Parks & Recreation Department. This study was originally driven by the Builder's Association and from individual developers who have questioned how we and other communities charge fees to the developers and builders. We are also dealing with budget cuts from the State as they deal with their deficit and we are being required to provide detailed reporting to the State for 2002 and beyond on how we use the building permit fees that we collect. With this is mind, the Council authorized this study in 2002 to try to get a handle on how to accomplish justifying, and possibly updating, all of the fees that we currently collect. Council and staff felt that by having an outside organization look at our fees that it would give more credibility to the fees that we come up with after the study is done. We will be updating our fees from year to year by plugging in more current budget and actual figures. Representatives from Springsted will be present this evening give a brief overview of the methodology used to complete the study and summarize some of the major changes being proposed. After this staff and the Springsted representatives will be available to address issues the Council may have. After discussion this evening, we will prepare a final document that will be used to adjust our fees by amending our fee resolution. As we update the document annually we will adjust our fees at the same time by resolution. RECOMMENDED ACTION: Discussion only. COUNCIL ACTION: 1 1 1 1 1 1 i 1 1 1 1 1 1 , I i I User Fee Study City of Rosemount, Minnesota March 2003 Prepared by: Springsted Incorporated 85 East Seventh Place, Suite 100 Saint Paul, Minnesota 55101 -2887 Minnesota Offices Corporate Headquarters 85 East Seventh Place, Suite 100 St. Paul, MN 55101 -2887 651.223.3000 Kansas Office Washington D.C. Office 651.223.3002 Fax to 7211 West 98 Terrace, Suite 100 PMB 159 520 Marquette Avenue, Suite 900 Overland Park, KS 66212 -2257 2121 K Street NW, Suite 800 Minneapolis, MN 55402 -1122 913.345.8062 Washington, D.C. 20037 -1829 612.333.9177 913.341.8807 Fax 202.261.6505 612.349.5230 Fax 202.261.3508 Fax Iowa Office Virginia Offices Wisconsin Office 300 Walnut Street, Suite 215 1206 Laskin Road, Suite 210 1001 West Glen Oaks Lane, Suite 108 Des Moines, IA 50309 -2258 Virginia Beach, VA 23451 -5263 Mequon, WI 53092 -3366 515.244.1358 757.422.1711 262.241.4422 515.244.1508 Fax 757.422.6617 Fax 262.241.4994 Fax 32 Waterloo Street Suite 100 Warrenton, VA 20186 -3205 540.341.4290 540.349.4713 Fax advisors@springsted.com www.springsted.com 85 SEVENTH PLACE EAST, SUITE 100 i SAINT PAUL, MN 55101 -2887 651.223.3000 FAX: 651.223.3002 Ar E -MAIL: advisors @springsted.com r LETTER OF TRANSMITTAL I March 6, 2003 Mr. Gary Kalstabakken, Acting City Administrator Mr. Jeffrey May, Finance Director City of Rosemount 2875 — 14e Street West Rosemount, Minnesota 55068 -4941 SPRINGSTED Advisors to the Public Sector Re: User Fee Study Dear: Mr. Kalstabakken and Mr. May: Enclosed for your review is a summary of the final report of the User Fee Study for the City of Rosemount. As you are aware, the study examines existing service fees and recommends changes and additions to your current fee schedule. We believe our recommendations will assist you in your decision making process and to better understand you service fee schedule and structure. This Study examines approximately 213 fees and charges. After our anlysis of the costs related to the delivery of selected City services, we recommend that ninety -eight (98) different fees be increased, twenty -nine (29) fees be decreased or eliminated and that five (5) new fees be implemented. Relying on information received during the course of the Study, we estimate that the recommendations will generate approximately $157,000 in increased fees and $5,000 in new fees. If all the recommendations are adopted they would generate an additional $127,000 per year. We have also made recommendations regarding transfer charges to the Utility funds and the Port Authority which could generate approximately $420,000 in annual revenues. i Respectfully submitted, Springsted Incorporated mts ' CORPORATE OFFICE: SAINT PAUL, MN • Visit our website at www.springsted.com IOWA • KANSAS • MINNESOTA . VIRGINIA ® WASHINGTON, DC ■ WISCONSIN Table of Contents LETTER OF TRANSMITTAL Page(s) EXECUTIVESUMMARY .................................... ............................... 1 Fee Recommendations ............................................................. 3 FeeSummary .................... ............................... ..................... 9 INTRODUCTION .................................................. ............................... 26 Background................................................ ............................... 27 Purpose...................................................... ............................... 28 Annual Reporting Requirements ................ ............................... 28 ® i METHODOLOGY ................................................ ............................... 29 StudyApproach .......................................... ........................._..... 29 FINDINGS .......................... ............................... ............................ 32 Administrative Overhead Allocation ........................................... 32 Interfund Transfers ................................... ............................... 33 CONCLUSIONS AND RECOMMENDATIONS ..... ............................... 35 Department Time Allocation .................... ............................... EXHIBIT A Summary of Fees and Revenues .......................................... . EXHIBIT B Summary of Cost of Fees ...................................................... EXHIBIT C /4 SPRINGSTED SACLIENT AND PROJECT FILES \ROSEMOUNT\USER FEE SUMMARY.DOC City of Rosemount, Minnesota Executive Summary The User Fee Study p City provides the Ci of Rosemount with documented support for policy making decision making relating to finance and service delivery. This study is a systematic and documented approach to the City's efforts to recapture costs related to service demands and economic conditions. The background data will assist the City to answer questions from businesses and residents of the City and will give City officials a better understanding of alternatives available as they develop a strategic plan or financial blueprint for the City. The Study focuses on the real costs of delivery of individual City services and identifies costs which have been absorbed by the City. The Study also summarizes available data and presents recommendations that will contribute to the financial integrity of the City by helping to establish good business principles regarding its cost recovery options. The Study develops a direct relationship between the payments made for services and the services delivered. Through interviews and other data gathering methods, information has been assembled which permits the comparison of the cost of services provided and the fees currently charged for those services. As a result of the analysis of cost versus fees charged, a series of recommendations have been developed that suggest adjustments to fees which appear to subsidize the service provided. These recommendations should ultimately be measured by the City's policies regarding the desirability or essentiality of providing subsidies in certain areas. As a result of the User Fee Study, it is recommended that: 1) Ninety -eight (98) fees and charges be increased, generating estimated additional revenue of $157,040 per year based on the methodology contained in this report; 2) Five (5) new fees and charges be initiated, which in total create an estimated additional $4,980 of annual revenues for the City based on the methodology contained in this report; 3) Nineteen (19) fees and charges be decreased, reducing estimated annual revenues by $35,298 for the City based on the methodology in this report. 4) Ten (10) fees and charges be eliminated, reducing estimated annual revenues by $391 for the City based on the methodology in this report. ■ I VI SPRINGSTED Page 1 City of Rosemount, Minnesota 5) Changes to the current contributions from the Port Authority, Water Utility, Sewer Utility, Storm Water Utility and Ice Arena be implemmented, which would increase contributions to the General Fund by $418,593 in annual transfer charges based on the methodology contained in this report. 6) Charges for building permits and related plan check fees be reviewed at the point in time when there are changes to the prescribed methods of fee calculation in the State Uniform Building Code. 7) The City consistently apply an overhead percentage when implementing charges for services. 8) The City periodically review its user fees and charges, changes in staff salaries, changes in City overhead, and the initiation of any new services, in order to continue updating and making its fee schedule current. VAI SPRINGSTED Page 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 City of Rosemount, Minnesota Fee Recommmendations It is recommended that the following ninety -eight (98) fees should be increased to recover a portion or all associated expenses related to the delivery of the particular service: Service Current Fee New Fee Increase Per Unit 2020 Comprehensive Guide Plan 37.98 90.00 52.02 5 % Administrative Fee - Development Agreement 5 % Const Cost - Alarm System Permit/Review - Large 84.00 225.00 141.00 Alarm System Permit/Review - Small 84.00 100.00 16.00 Alarm User Permit (False Alarms) 125.00 130.00 5.00 Animal Licenses - Duplicate Tag 2.50 5.00 2.50 Asbuilts /Record Drawings 5.00 50.00 45.00 Assessment Searches 10.00 55.00 45.00 Audio Tape Copies - Police 5.00 45.00 40.00 Background Checks 3.00 17.00 14.00 Building Permit - Moving Permit - Out 50.00 155.00 105.00 Building Permit - Moving Permit - In 50.00 150.00 100.00 Building Permit - Re- siding - Commercial /Industrial /Institutional 94.00 97.00 3.00 Building Permit - Single Family Dwelling - Basement Finish 94.00 135.00 41.00 Building Permit - Swimming Pools Table 1 -A UBC 100.00 Burning Permit 84.00 235.00 151.00 Certificate of Occupancy Inspection and/or Renewal fee - Fire 42.00 965.00 923.00 Check Return Charge 20.00 30.00 10.00 City Staff Billings - - - City Street & Utility Specifications 25.00 25.00 - Comprehensive Guide Plan Amendment Application Fee 545.00 3,700.00 3,155.00 Conditional Use Permit 330.00 880.00 550.00 Copies - Agendas (mailed per year - N/C residents) 25.00 27.00 2.00 Copies - Minutes (mailed per year - N/C residents) 10.00 27.00 17.00 P1 SPRINGSTED Page 3 City of Rosemount, Minnesota Curb Cuts; Driveway Access Permits; Transit Stop Kiosks 25.00 120.00 95.00 Day Care Inspection - Commercial 84.00 300.00 216.00 Day Care Inspection - Residential 42.00 130.00 88.00 Demolition Permit 50.00 58.00 8.00 Documentation Fees - Building Department Miscellaneous Documents 1.00 8.00 7.00 Electrical Permits 9.20 20.00 10.80 Environmental Assessment Worksheets 545.00 4,250.00 3,705.00 Fire Photo (per copy) 10.00 70.00 60.00 Fire Report (per copy) 3.00 12.00 9.00 Fire Video Tape 25.00 30.00 5.00 GIS Fees - Simple Lot/Parcel Split or Boundary Change 100.00 150.00 50.00 GIS Fees - Single family, town homes or multi- family 55.00 55.00 - HVAC & Refrigeration - Residential - ALL New Construction 94.00 95.00 1.00 Interim Use Permit 330.00 370.00 40.00 Large Public Gathering on City Parkland (Resolution 1997 -36) - 500 or more people 150.00 150.00 Liquor License - Amending an Existing Liquor License 50.00 115.00 65.00 Liquor License - Off -Sale 3.2% Malt 50.00 150.00 100.00 Liquor License - Off -Sale Intoxicating 150.00 200.00 50.00 Liquor License - On -Sale Intoxicating on Public Premise - Annual 100.00 350.00 250.00 Liquor License - On -Sale Intoxicating on Public Premise - Per Event P 30.00 375.00 345.00 Liquor License - Temporary On -Sale 3.2 % Malt 30.00 85.00 55.00 Liquor License - Temporary On -Sale Intoxicating 50.00 100.00 50.00 Maps -Half- Section (property lines only) 10.00 50.00 40.00 Maps - Plat 5.00 20.00 15.00 Maps - Wetland Inventory Map 5.00 50.00 45.00 Maps - Zoning 5.00 50.00 45.00 Meter Disconnection Charge 35.00 75.00 40.00 Meter Reconnection Charge 35.00 75.00 1 40.00 Mineral Extraction Permit - Application Fee 215.00 635.00 420.00 NO SPRINGSTED Page 4 City of Rosemount, Minnesota New Customer List 3.00 20.00 17.00 Officers Report- Fire 15.00 15.00 - Operation of Haunted House 84.00 130.00 46.00 Peddlers, Solicitors and Transient Merchants 50.00 60.00 10.00 Photograph Copies - Police 10.00 30.00 20.00 Planned Unit Development - Administrative 330.00 675.00 345.00 Planned Unit Development - Concept Plan 330.00 925.00 595.00 Planned Unit Development - Final Development Plan 545.00 1,600.00 1,055.00 Planned Unit Development - Major Amendment 435.00 2,475.00 2,040.00 Planned Unit Development - Minor Amendment 165.00 860.00 695.00 Plumbing - Residential - ALL New Construction 94.00 95.00 1.00 Police Reports 3.00 7.00 4.00 Pyrotechnic Display of Fireworks 168.00 200.00 32.00 Recreation Fire Permit 15.00 20.00 5.00 Rezoning 330.00 650.00 320.00 Right -of- Way /Utility Easement Vacation Fee 215.00 310.00 95.00 Septic System Maintenance /Operation - ISTS inspections & investigations 42.00 75.00 33.00 Sewer & Water Installation Permit - Private - ALL Classifications 60.00 175.00 115.00 Sidewalk/Trail Snow Removal (per lot) 60.00 110.00 50.00 Signs - Permanent installation 94.00 215.00 121.00 Site Plan Review - Site: Less than One Acre 215.00 1,000.00 785.00 Site Plan Review - Site: One Acre or More 330.00 1,575.00 1,245.00 Special and Miscellaneous Inspections - Fire 94.00 130.00 36.00 Storage and Use of Hazardous Materials - annual 84.00 615.00 531.00 Street Excavation & Curb Cuts: Private Utility Permits 50.00 400.00 350.00 Subdivision Fees - Administrative Plat/Simple Plat 435.00 915.00 480.00 Subdivision fees - Final Plat 435.00 710.00 275.00 Subdivision Fees - Lot Combination 215.00 365.00 150.00 Subdivision Fees - Lot Split 330.00 985.00 655.00 Subdivision Fees - Other Subdivision 330.00 365.00 35.00 Subdivision Fees- Preliminary Plat 545.00 3,650.00 3,105.00 Temporary Use of LP Gas 15.00 100.00 85.00 P1: SPRINGSTED Page 5 City of Rosemount, Minnesota Transmission Facilities 300.00 900.00 600.00 Utility Billing Search - Non - Resident 5.00 10.00 5.00 Variance Petition Application Fee 165.00 200.00 35.00 Video Tape Copies - Police 25.00 60.00 35.00 Waste Haulers License 50.00 120.00 70.00 Water Meter Accuracy Check - Testing 3" meters 36.00 115.00 79.00 Water Meter Accuracy Check - Testing 4" meters 70.00 115.00 45.00 Water Meter Accuracy Check - Testing 5/8" - 2A meters 30.00 115.00 85.00 Water Meter Accuracy Check - Testing 6" meters 100.00 115.00 15.00 Wetland Notification /Application Form 75.00 1,050.00 975.00 Zoning Ordinance and Subdivision Ordinance 9.50 30.00 20.50 Zoning Ordinance Text Amendment 330.00 1,370.00 1,040.00 It is recommended that the following five (5) fees be implemented to recover a portion or all associated expenses related to the delivery of the particular service: Service Current Fee New Fee Affidavits - Certificates of Authenticity - 30.00 Block Patty Permit - - Notary Fees - - Signs - Temporary - 50.00 Weed Inspections 60.00 200.00 RA SPRINGSTED Page 6 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 City of Rosemount, Minnesota It is recommended that the following nineteen (19) fees be reduced: Service Current Fee New Fee Decrease Per Unit Administrative Appeals (to the Planning 165.00 120.00 (45.00) Commission) Administrative Handling Fee 25.00 15.00 (10.00) Animal Licenses - Biennial Fee - Spayed and 10.00 5.00 (5.00) Neutered Appeal of Planning Commission Decision to City 165.00 120.00 (45.00) Council Building Permit - Manufactured Homes (inclusive 140.00 75.00 (65.00) of all inspec & connects) Building Permit - Re- roofing - Residential - Tear 47.00 40.00 (7.00) Off; Re -Roof and Overlay Building Permit - Window Replacements 47.00 35.00 (12.00) Certificate of Occupancy Inspection and /or 47.00 33.00 (14.00) Renewal Fee - Building Liquor License - Bottle Club 150.00 85.00 (65.00) Maps - Topo (1/2 section hard copy) 150.00 50.00 (100.00) Mineral Extraction Permit - Annual Fee 330.00 200.00 (130.00) Penalty for Failure to Obtain Proper Permits (b /f 3 X PERMIT 2 X PERMIT work begins) - Fire Re- Inspections - Building 47.00 33.00 (14.00) Re- Inspections - Fire 42.00 15.00 (27.00) Septic System Maintenance /Operation - 84.00 35.00 (49.00) Commercial Operational Septic System Maintenance /Operation - Late 42.00 25.00 (17.00) Renewal Fee - COMMERCIAL ONLY Sewer & Water Installation Permit - Municipal - 47.00 35.00 (12.00) ALL Types Special and Miscellaneous Inspections - Building 94.00 35.00 (59.00) Total Customer List 25.00 10.00 (15.00) Video Tapes - Administration 25.00 5.00 (20.00) PA SPRINGSTED Page 7 City of Rosemount, Minnesota 1 It is recommended that the following ten (10) fees be eliminated: I 1 j Service Current Fee New Fee Building Permit - Re- siding - Residential 47.00 - Cattery Registration License 25.00 - Documentation Fees - Blue Line Copies 5.00 - Joint Applications - - Kennel & Cattery Inspections 30.00 - Kennel Registration License - Commercial - New Application 100.00 - Kennel Registration License - Renewal 25.00 - Kennel Registration License - Residential - New Application 25.00 - Parking Lots 84.00 - Residential Satellite Dishes and Antennas 47.00 - t t v=Pa.NG=rEo . Page 8 r M M M � M am City of Rosemount, Minnesota UNCHANGED FEES Name of Fee Current Fee Change Proposed Fee Explanation Adult Use Establishments License 3,000.00 3,000.00 (1) No Change - The fee should include administrative time which includes actual time necessary to process the application. The cost of police enforcement time related to enforcement and compliance with City and State regulation may be high. The unique character of adult use establishments may require enhanced oversight and supervision by City officials. [Privilege vs. Rights) Animal Licenses - Biennial Fee - Unspayed and 20.00 20.00 (1) No Change - Policy is to encourage spaying and neutering of pets. Unneutered Keep at $20.00 2x the fee for spayed or neutered). Building Permit - 3- Season Porches Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC. Building Permit - Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) Commercial/Industrial /Institutional - Sheds (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC. Building Permit - Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) Commercial /Industrial /Institutional -Slabs (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC. Building Permit - Table 1 -A UBC NO CHANGE (1) Current fee - Represents average permit fee (based on valuation) Commercial /Industrial /Institutional Addition (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC. Building Permit - Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) Commercial /Industrial /Institutional New Construction (2) No Change - Permit feeds based upon valuation utilizing Table 1 -A of the MN UBC. Building Permit - Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) Commercial /Industrial /Institutional Remodel /Alterations (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC. Building Permit - Decks Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC. Building Permit - Fences 47.00 47.00 1 No Change. Building Permit - Fireplaces Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC. Building Permit - Garage Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC. ® SPRINGSTED Page 9 City of Rosemount, Minnesota UNCHANGED FEES Name of Fee Current Fee Change Proposed Fee Explanation Building Permit - Penalty for Failure to Obtain 2 X PERMIT NO CHANGE (1) No Change - Actual time represents cost to identify non- compliance. Proper Permits (b/f work begins) Keep current penalty to encourage compliance. Building Permit - Re- roofing - Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) Commercial /Industrial /Institutional (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC - minimum fee $94.00. Building Permit - Re- roofing - Multi - Family Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC - minimum fee $94.00. Building Permit - Residential Addition Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC. Building Permit - Residential New Construction Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC Building Permit - Residential Remodel /Alterations Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC Building Permit - Residential /Multi - Family - Sheds Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC Building Permit - Residential /Multi - Family - Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) Slabs /Patios (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC Copies - Agendas & Minutes (mailed per year - 35.00 35.00 (1) No Change - Annual charge per year for mailed copies of City N/C residents) Council, Port Authority, Planning Commission, Parks & Recreation, or Utilities Commission agendas and minutes. Documentation Fees - Building Department 100.00 100.00 (1) No Change - Current fee is $10.00 per month if requested monthly or Reports $100 per year if annual request is made. Filing Fees - Mayor and Council 5.00 5.00 (1) No Change - Fee set by State Statues § 205.13, Subd. 3 (b) (for Class 2 & 3 cities population 10,000 - 20 000 ). Fire Safety House VARIES - (1) Time indicated is for the processing of the application only. Fire department time is kept by the paid -on -call fire fighters. While the Fire Safety house is occasionally utilized by outside agencies, most frequently utilized by the City of Rosemount. Any revenues generated for rental use are kept in a special fund and used to maintain the Fire Safety House. Fire Sprinkler Protection System - Large Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC. ®SPRINGSTED Page 10 City of Rosemount, Minnesota UNCHANGED FEES Name of Fee Current Fee Change Proposed Fee Explanation Fire Sprinkler Protection System - Small Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC. Fuel Tank Installation Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC. Fuel Tank Removal Table 1 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) (2) No Change - Permit fee is based upon valuation utilizing Table 1 -A of the MN UBC. Gambling Permits 100.00 100.00 (1) No Change - Maximum established by Minnesota Statute § 349.16, Subd. 8 (3). GIS Fees - All other - final plat (per acre) 110.00 110.00 (1) Current per acre charge is intended to cover staff time and other costs to fund GIS updates and related software /hardware needs to maintain GIS system. Grading Permits Table 33 -A UBC NO CHANGE (1) Current Fee - Represents average permit fee (based on value of cubic yards moved) (2) No Change - Permit fee is based on # of cubic years moved utilizing Table 33 -A of the UBC. (3) Bond required at $3,000 per disturbed acre with a minimum of one acre. HVAC & Refrigeration - Other Than Residential - Based on 1.5% Valuation NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) ALL New Construction (2) No Change - Permit fee is based upon 1.5% of valuation - $94.00 minimum fee. Liquor License - One -day Bottle Club 25.00 25.00 (1) No change. Maximum fee is set by Minnesota Statute § 340A.414, Subd. 9 at $25.00. Liquor License - On -Sale 3.2% Malt 250.00 250.00 (1) Proposed Fee - Recovers City's actual cost. Minnesota Statues § 340A.408, Subd. 1 does not impose a maximum fee which is set by the City, however, it is recommended that limits similar to intoxicating licenses be considered. Liquor License - On -Sale Intoxicating CLASS A 4,500.00 4,500.00 (1) No Change - Class A License Fee (as defined in City Code) is set by City. Minnesota Statute § 340A.408, Subd. 2 does not specify amount • but set fee is intended to cover costs of issuing and inspecting and other directly related costs of inspection and enforcement. Liquor License - On -Sale Intoxicating CLASS B 3,000.00 3,000.00 (1) No Change - Class B License Fee (as defined in City Code) is set by City. Minnesota Statute § 340A.408, Subd. 2 does not specify amount but set fee is intended to cover costs of issuing and inspecting and other directly related costs of inspection and enforcement. VJ SPRINGSTED Page 11 City of Rosemount, Minnesota UNCHANGED FEES Name of Fee Current Fee Change Proposed Fee Explanation Liquor License - On -Sale Wine 550.00 550.00 (1) No Change - Minnesota Statute § 340A.408, Subd. 2 (c) provides a maximum fee of half of the fee for an on -sale liquor license or $2,000, whichever is less. Liquor License - Special Club On -Sale Intoxicating 800.00 800.00 (1) No Change - Minnesota Statue § 340A.408, Subd. 2 (a) establishes a 1,001 - 2,000 fee based on the number of members in the club. Liquor License - Special Club On -Sale Intoxicating 1,000.00 1,000.00 (1) No Change - Minnesota Statue § 340A.408, Subd. 2 (a) establishes a 2,001 - 4,000 fee based on the number of members in the club. Liquor License - Special Club On -Sale intoxicating 500.00 500.00 (1) No Change - Minnesota Statue § 340A.408, Subd. 2 (a) establishes a 201 -500) fee based on the number of members in the club. Liquor License - Special Club On -Sale Intoxicating 2,000.00 2,000.00 (1) No Change - Minnesota Statue § 340A.408, Subd. 2 (a) establishes a (4,001 - 6,000 ) fee based on the number of members in the club. Liquor License - Special Club On -Sale Intoxicating 650.00 650.00 (1) No Change - Minnesota Statue § 340A.408, Subd. 2 (a) establishes a 501 - 1,000 fee based on the number of members in the club. Liquor License - Special Club On -Sale Intoxicating 3,000.00 3,000.00 (1) No Change - Minnesota Statue § 340A.408, Subd. 2 (a) establishes a more than 6,001 flee based on the number of members in the club. Liquor License - Special Club On -Sale Intoxicating 300.00 300.00 (1) No Change - Minnesota Statue § 340A.408, Subd. 2 (a) establishes a under 200 fee based on the number of members in the club. Liquor License - Special Sunday 200.00 200.00 (1) No Change - Minnesota Statute § 340A.504, Subd. 2 ( c) authorizes the City to set the fee to a maximum of $200. Mineral Extraction Permit - Surety Bond 5,000 /acre NO CHANGE (1) No Change - Should be reviewed on a case -by -case basis to ensure adequate coverage in the event of default on the permit requirements. Miscellaneous Documents (survey sections; 1.00 1.00 (1) No Change. zoning ordinances; etc. Pawn Shop License - 0 - 20 pawns a day 1,500.00 1,500.00 (1) No Change - The fee should include administrative time which includes actual time necessary to process the application. The cost of police enforcement time related to enforcement and compliance with City and State regulation may be high. The unique character of pawn shop establishments may require enhanced oversight and supervision by City officials. Initial application includes $1,500.00 deposit for investigation fee as set in City Code. Pawn Shop License - 21 - 40 pawns a day 3,000.00 3,000.00 (1) No Change - The fee should include administrative time which includes actual time necessary to process the application. The cost of police enforcement time related to enforcement and compliance with City and State regulation may be high. The unique character of pawn shop establishments may require enhanced oversight and supervision by City officials. Initial application includes $1,500.00 deposit for investigation fee as set in City Code. SPRINGSTED Page 12 City of Rosemount, Minnesota UNCHANGED FEES Name of Fee Current Fee Change Proposed Fee Explanation Pawn Shop license - 41 and over pawns a day 5,000.00 5,000.00 (1) No Change - The fee should include administrative time which includes actual time necessary to process the application. The cost of police enforcement time related to enforcement and compliance with City and State regulation may be high. The unique character of pawn shop establishments may require enhanced oversight and supervision by City officials. Initial application includes $1,500.00 deposit for investigation fee as set in City Code. Permit to Carry Handgun 10.00 10.00 (1) No Change - Minnesota Statutes § 624.714, Sufd. 6 provides a maximum fee of $10.00 fee to cover the cost of conducting a background check. Photocopy Fee - Administration 0.25 0.25 1 No Change - Units based on average of 3 pages per copy lob. Plan Check Fees - 3- Season Porches 65% BPV NO CHANGE (1) Current fee represents average permit fee and are based on 65% of the building permit value. (2) The current UBC allows the charge for plan check fees to be calculated as a percentage of the building ermit fee - up to 65 %. Plan Check Fees - 65% BPV NO CHANGE (1) Current fee represents average permit fee and are based on 65% of Commercial /Industrial /Institutional - Additions the building permit value. (2) The current UBC allows the charge for plan check fees to be calculated as a percentage of the building permit fee - up to 65 %. Plan Check Fees - 65% BPV NO CHANGE (1) Current fee represents average permit fee and are based on 65% of Commercial/Industrial/Institutional - New the building permit value. (2) The current UBC allows the charge for plan check fees to be calculated as a percentage of the building permit fee - up to 65 %. Plan Check Fees - 65% BPV NO CHANGE (1) Current fee represents average permit fee and are based on 65% of - CommerciaUlndustrial /Institutional - the building permit value. (2) The current UBC allows the charge for plan check fees to be calculated as a percentage of the building ermit fee - up to 65 %. Plan Check Fees - 65% BPV NO CHANGE (1) Current fee represents average permit fee and are based on 65% of Comm ercial/Industrial /Institutional - Sheds the building permit value. (2) The current UBC allows the charge for plan check fees to be calculated as a percentage of the building permit fee - up to 65 %. Plan Check Fees - 65% BPV NO CHANGE (1) Current fee represents average permit fee and are based on 65% of Commercial /Industrial /Institutional - Slabs the building permit value. (2) The current UBC allows the charge for plan check fees to be calculated as a percentage of the building permit fee - up to 65 %. Plan Check Fees - Garage 65% BPV NO CHANGE (1) Current fee represents average permit fee and are based on 65% of the building permit value. (2) The current UBC allows the charge for plan check fees to be calculated as a percentage of the building permit fee - up to 65 %. R SPRINGSTED Page 13 City of Rosemount, Minnesota UNCHANGED FEES Name of Fee Current Fee Change Proposed Fee Explanation Plan Check Fees - Residential Addition 65% BPV NO CHANGE (1) Current fee represents average permit fee and are based on 65 % of the building permit value. (2) The current UBC allows the charge for plan check fees to be calculated as a percentage of the building permit fee - up to 65 %. Plan Check Fees - Residential New Construction 65% BPV NO CHANGE (1) Current fee represents average permit fee and are based on 65% of the building permit value. (2) The current UBC allows the charge for plan check fees to be calculated as a percentage of the building permit fee - up to 65 %e. Plan Check Fees - Residential 65 % BPV NO CHANGE (1) Current fee represents average permit fee and are based on 65% of Remodel /Alterations the building permit value. (2) The current UBC allows the charge for plan check fees to be calculated as a percentage of the building permit fee - up to 65 %. Plan Check Fees - Residential /Multi - Family - 65% BPV NO CHANGE (1) Current fee represents average permit fee and are based on 65% of Sheds the building permit value. (2) The current UBC allows the charge for plan check fees to be calculated as a percentage of the building permit fee - up to 65 %. Plumbing - Other Than Residential - ALL New 94.00 NO CHANGE (1) Current Fee - Represents average permit fee (based on valuation) Construction (2) No Change - Permit fee is based upon 1.5% of valuation - $94.00 minimum fee. Septic System Maintenance /Operation - - (1) No Change - Implementation of a fee may discourage residential Residential Maintenance (N /C) homeowners from complying and non - compliance would require additional time. Street Excavation - minimum bond deposit with 2,000.00 NO CHANGE (1) No Change - Should be reviewed on a case -by -case basis to ensure City adequate coverage in the event of default on the permit requirements. Tattoo & Body Piercing Establish - Annual 250,00 250.00 (1) No Change - The fee should include administrative time which Business License includes actual time necessary to process the application. The cost of police enforcement time related to enforcement and compliance with City and State regulation may be high. The unique character of tattoo and body piercing establishments may require enhanced oversight and supervision by City officials. (2) No licenses of this type have been issued so the time to process is currently an unknown factor. Tattoo & Body Piercing Establish - Annual 25.00 25.00 (1) No Change - The fee should include administrative time which Personal Service License includes actual time necessary to process the application. The cost of police enforcement time related to enforcement and compliance with City and State regulation may be high. The unique character of tattoo and body piercing establishments may require enhanced oversight and supervision by City officials. (2) No licenses of this type have been issued so the time to process is currently an unknown factor. ®SPRINGSTED Page 14 City of Rosemount, Minnesota UNCHANGED FEES Name of Fee Current Fee Change Proposed Fee Explanation Utility Billing Search - Resident (no charge) (1) No Change - Searches are done for residents asking information regarding their utility accounts. Water Meter Installation Charges (1) No Charge - Water meter charges are currently the actual cost of meter and appurtenant parts, plus shipping and handling. Subject to change throughout the year. Staff time is not charged to encourage proper installation and connection. Water Tower Antennas - Annual Rent Payment (1) Current fee - Per year rent payment based on 9" panel type or 3 A whip type antennas and appropriate outside equipment area will be charged at the current yearly rate, which is adjusted annually. Minimum per year lease payment increase is 5 %. (Approximately Water Tower Antennas - Application Fee 2,500.00 2,500.00 (1) No Change - Revenue is receipted into the Utility Fund which in turn should reimburse the General Fund for the cost of processing the applications. DARE - ISD #196 5,413.00 5,413.00 (1) No Change - This levy is administered by ISD #196 and is based on legislative action. Levy funding for DARE was capped at $50,000 for the entire district. This amount is then divided by the number of fifth graders to determine the amount each department in the district will receive per pupil served. The funding included in the current fee is based on $23.23 per student. School Liaison - ISD #196 39,132.00 39,132.00 (1) No Change - The levy for crime- related costs is $11.00 per pupil unit. Mutual Aid Assistance Group - Police - - (1) No Change - These are costs associated with the Mutual Aid Assistance Group which operates under a mutual aid agreement with other Dakota County cities' (South St. Paul; West St. Paul; Inver Grove Heights; Apple Valley; Lakeville; Farmington; and Rosemount) law enforcement agencies and the sheriffs office. Joint swat team - each city pays into a fund to cover training costs and some equipment purchases for the team. Cost in 2002 was $950 and will be $1,100 in 2003. Each city has at least one officer assigned to the team and pays their wages during any training days or actual team call -outs for special incidents. Deputy Registrar 34,738.24 261.76 35,000.00 (1) No Change - Fees for each transaction established by Minnesota Statute § 168.33, Subd. 7 (i) and (ii). 2 Proposed Fee - Represents the 2002 Budget amount. H SPRINGSTED Page 15 �r r� rr u. rr r} r� r r r rr r rr rr rr r r r err City of Rosemount, Minnesota DECREASED FEES Name of Fee Current Fee Change Proposed Fee Explanation Administrative Appeals (to the Planning 165.00 (45.00) 120.00 (1) Proposed Fee - Reflects City's actual cost. Commission Administrative Handling Fee 25.00 (10.00) 15.00 (1) Proposed Fee - Reflects actual cost to process an Administrative Handling Fee. This fee will be charged for address and lot changes and for permit and file editing. These changes must be done within 30 days of permit issuance or all prior permit fees will be forfeited (non - refundable). Permits requiring special consideration will be assessed this fee. Animal Licenses - Biennial Fee - Spayed and 10.00 10.00 (1) No Change. Neutered Appeal of Planning Commission Decision to City 165.00 (45.00) 120.00 (1) Proposed Fee - Reflects City's actual cost. Building Permit - Manufactured Homes (inclusive 140.00 (65.00) 75.00 (1) Proposed Fee - Reflects City's actual cost. of all ins e6& connects Building Permit - Re- roofing - Residential - Tear 47.00 (7.00) 40.00 (1) Proposed Fee - Reflects City's actual cost. Off; Re -Roof and Overla Building Permit - Window Replacements 47.00 12.00 35.00 1 Proposed Fee - Reflects City's actual cost. Certificate of Occupancy Inspection and /or 47.00 (14.00) 33.00 (1) Proposed Fee - Reflects City's actual cost. Renewal Fee - Buildin Liquor License - Bottle Club 150.00 65.00 85.00 1 Proposed Fee - Reflects City's actual cost. Maps - Topo (1/2 section hard copy) 150.00 (100.00) 50.00 (1) Proposed Fee - Reflects City's actual cost. Mineral Extraction Permit - Annual Fee 330.00 130.00 200.00 1 Proposed Fee - Reflects City's actual cost. Penalty for Failure to Obtain Proper Permits (b /f 3 X PERMIT 2 X PERMIT (1) Proposed Fee - Makes consistent with penalty for failing to obtain a work begins) - Fire permit prior to starting work for obtaining a building permit. Re- Inspections - Building 47.00 (14.00) 33.00 (1) Current Fee - Based on Schedule 1 -A of the 1997 UBC. 2 Proposed Fee - Reflects City's actual cost. Re-Inspections - Fire 42.00 27.00 15.00 1 Proposed Fee - Reflects City's actual cost. Septic System Maintenance /Operation - 84.00 (49.00) 35.00 (1) Proposed Fee - Reflects City's actual cost. Commercial O erationai Septic System Maintenance /Operation - Late 42.00 (17.00) 25.00 (1) Proposed Fee - Reflects City's actual cost. Renewal Fee - COMMERCIAL ONLY Sewer & Water Installation Permit - Municipal - 47.00 (12.00) 35.00 (1) Proposed Fee - Reflects City's actual cost. ALL Types Special and Miscellaneous Inspections - Building 94.00 (59.00) 35.00 (1) Current Fee - Based on Table 1 -A of the UBC. Minimum of $94.00 for 2 hours plus $47.00 per hour in excess of 2 hours. 2 Proposed Fee - Reflects City's actual cost. Total Customer List 25.00 15.00 10.00 1 Proposed Fee - Recovers City's actual cost. Video Tapes - Administration 25.00 (20.00) 5.00 (1) Proposed Fee - Reflects City's actual cost of staff time. Cost of tape should be added to this fee. Storm Water Utility - Fund 603 172,300.00 (52,193.00) 120,107.00 (1) Current Fee - Includes salary and benefits budgeted to the Fund and budgeted administrative fee of $1,000 (Fund #607). (2) Proposed Fee - Recovers City's actual cost. Includes City Wide overhead calculation and allocation of fleet maintenance. H SPRINGSTED Page 16 MM " M M INIIIIIIII ! � City of Rosemount, Minnesota INCREASED FEES Name of Fee Current Fee Change Proposed Fee Explanation 2020 Comprehensive Guide Plan 37.98 52.02 90.00 (1) Proposed Fee - Recovers City's Actual cost. Includes staff time involved in having the document reproduced by an outside vendor. The current fee includes only the time to reproduce the document at a printer. 5% Administrative Fee - Development 5% Const Cost - (1) The current fee is based on 5% of estimated construction costs. Cost Agreement above represents cost of time involved in administering a development once the development agreement has been initiated. This is staffs best estimate of an "average" process for a development. The City on average has collected approximately $28,376 on projects during 2001 and 2002 utilizing 5% of construction costs. The 5 % administrative fee is allocated 40% to the General Fund and 20% to each of the Utility Funds respectively. When considering actual time spent by General Fund employees on this process, the allocation would be closer to 85% General Fund and 5% to each of the Utility Funds respectively. (2) Proposed Fee - It is recommended that the City change the allocation of the fee to 85% to the General Fund and 5% to each of the Utility Funds respectively. Utilizing information from 2001 and 2002 this change would have generated approximately $300,000 in additional revenues for the General Fund. Additional data gathering of historical information must be done before a recommendation is made to adjust the 5% to any other level. Alarm System Permit/Review - Large 84.00 141.00 225.00 (1) Current Fee - Based on valuation with minimum of $84.00 each. This permit is utilized very little as most facilities are going with sprinkler systems rather than alarms. (2) Proposed Fee - Recovers City's actual cost. Alarm System Permit/Review - Small 84.00 16.00 100.00 (1) Current Fee - Based on valuation with minimum of $84.00 each. This permit is utilized very little as most facilities are going with sprinkler systems rather than alarms. (2) Proposed Fee - Recovers City's actual cost. Alarm User Permit (False Alarms) 125.00 5.00 130.00 (1) Proposed Fee - Recovers City's actual cost. There are up to three false - alarm calls allowed for each permit before additional billings are initiated. Alarms caused by weather or power reasons are not charged. Animal Licenses - Duplicate Tag 2.50 2.50 5.00 1 Proposed Fee - Recovers City's actual cost. Asbuiits /Record Drawings 5.00 45.00 50.00 (1) Current Fee - Per sheet copied. (2) Proposed Fee - Recovers City's actual cost and includes staff time for updates and copying time - regardless of the number of gages. Assessment Searches 10.00 45.00 55.00 (1) Proposed Fee - Recovers City's actual cost. MN Statutes Chapter 13 - Access to Public Data allows the City to charge the actual cost when the City performs the search. Increase includes time to verify delinquent/outstanding utility charges. ® SPRINGSTED Page 17 City of Rosemount, Minnesota INCREASED FEES Name of Fee Current Fee Change Proposed Fee Explanation Audio Tape Copies - Police 5.00 40.00 45.00 (1) Proposed Fee - Recovers City's actual cost. 2 Generally requested by defense attorneys. Background Checks 3.00 14.00 17.00 1 Proposed Fee - Recovers City's actual cost. Building Permit - Moving Permit - Out 50.00 105.00 155.00 1 Proposed Fee - Recovers City's actual cost. Building Permit - Moving Permit - In 50.00 100.00 150.00 1 Proposed Fee - Recovers City's actual cost. Building Permit - Re- siding - 94.00 3.00 97.00 (1) Proposed Fee - Recovers City's actual cost. Commercial/industrial/Institutional Building Permit - Single Family Dwelling - 94.00 41.00 135.00 (1) Proposed Fee - Recovers City's actual cost. Basement Finish Building Permit - Swimming Pools Table 1 -A UBC 100.00 (1) Current Fee - Represents average permit fee (based on valuation) (2) Proposed Fee - Recovers City's actual cost. (This fee was adjusted to a flat fee of $94.00 on January f, 2003. This fee is not sufficient to recover all costs associated with this permit type.) Burning Permit 84.00 151.00 235.00 1 Proposed Fee - Recovers City's actual cost. Certificate of Occupancy Inspection and /or 42.00 923.00 965.00 (1) Proposed Fee - recovers City's actual cost. This fee is used when a CO Renewal Fee - Fire has been pulled due to fire or other event that requires inspections before occupancy can resume. Would likely be related to an insurance claim. Check Return Charge 20.00 10.00 30.00 (1) Proposed Fee - Recovers a portion of the City's actual cost maximum established by Minnesota Statutes § 352.50, Subd.2 (a). City Staff Billings - - (1) Proposed rates are calculated at 1 -1/2 times the hourly rate plus appropriate benefits. Per hour charge in Schedule of Rates & Fees included only Public Works staff, although the Police Department also bills out services on an hourly basis. City Street & Utility Specifications 25.00 25.00 (1) No Change - Cost per unit includes time for City Engineer and Engineering Tech to update specs on an annual basis. Cost of updating specs on a yearly basis should be a general cost to the City, not to those needing the documents. Current fee incorporates duplicating cost at outside vendor ($17 - $18) and clerical time. Comprehensive Guide Plan Amendment 545.00 3,155.00 3,700.00 (1) Proposed Fee - Recovers City's actual cost. Application Fee Conditional Use Permit 330.00 550.00 880.00 1 Proposed Fee - Recovers Cit 's actual cost. Copies - Agendas (mailed per year - N/C 25.00 2.00 27.00 (1) Proposed Fee - Recovers City's actual cost (annual charge) for mailed residents) copies of City Council, Port Authority, Planning Commission, Parks & Recreation, or Utilities Commission agendas. Copies - Minutes (mailed per year - N/C 10.00 17.00 27.00 (1) Proposed Fee - Recovers City's actual cost (annual charge) for mailed residents) copies of City Council, Port Authority, Planning Commission, Parks & Recreation, or Utilities Commission minutes. VA SPRINGSTED Page 18 City of Rosemount, Minnesota INCREASED FEES Name of Fee Current Fee Change Proposed Fee Explanation Curb Cuts; Driveway Access Permits; Transit 25.00 95.00 120.00 (1) Proposed Fee - Recovers City's actual cost. Stop Kiosks Day Care Inspection - Commercial 84.00 216.00 300.00 1 Proposed Fee - Recovers City's actual cost. Day Care Inspection - Residential 42.00 88.00 130.00 (1) Proposed Fee - Recovers City's actual cost. Dakota County Social Services makes these requests. Demolition Permit 50.00 8.00 58.00 1 Proposed Fee - Recovers City's actual costa Documentation Fees - Building Department 1.00 7.00 8.00 (1) Current Fee - $1.00 per page - average request is 1 - 3 pages. Miscellaneous Documents (2) Proposed Fee - Recovers City's actual cost per request - regardless of numb pr of gg es . Electrical Permits 9.20 10.80 20.00 (1) Current Fee - Represents average permit fee. The minimum permit fee is $25.00 for each separate inspection. The City currently contracts for electrical inspections and retains 20% [$5.00 of the minimum fee] of permit fee with the remaining 80% [$20.00 of the minimum fee] going to the contractor. (2) Proposed Fee - Represents ONLY $5.00 minimum [20% retained from minimum fee of $25.00] and includes an additional $15.00 administrative charge that would be collected on ALL electrical permits. On average the City collects more than the $5.00 minimum which would in turn cause the subsidy to disappear. Environmental Assessment Worksheets 545.00 3,705.00 4,250.00 (1) Proposed Fee - Recovers City's actual cost. Cost of outside consultant is in addition to this fee. This language should be added to the fee schedule. Fire Photo (per copy) 10.00 60.00 70.00 (1) Proposed Fee - Recovers City's actual cost. Any cost of reproduction by outside vendor should be added to this cost. Fire Report (per co 3.00 9.00 12.00 1 Proposed Fee - Recovers City's actual cost. Fire Video Tape 25.00 5.00 30.00 (1) Proposed Fee - Recovers City's actual cost for staff time. Any cost associated with the tape should be added to this amount. GIS Fees - Simple Lot /Parcel Split or Boundary 100.00 50.00 150.00 (1) Proposed Fee - Recovers City's actual cost. Change GIS Fees - Single family, town homes or multi - 55.00 - 55.00 (1) Current per lot/parcel charge is intended to cover staff time and other costs family to fund GIS updates and related software /hardware needs to maintain GIS system. HVAC & Refrigeration - Residential - ALL New 94.00 1.00 95.00 (1) Proposed Fee - Recovers City's actual cost. Construction Interim Use Permit 330.00 40.00 370.00 1 Proposed Fee - Recovers City's actual cost. ® SPRINGSTED Page 19 City of Rosemount, Minnesota INCREASED FEES Name of Fee Current Fee Change Proposed Fee Explanation Large Public Gathering on City Parkland 150.00 150.00 (1) No Change - Current fee is representative of time to process the actual (Resolution 1997 -36) - 500 or more people application. This fee represents a true community service. Goal is to encourage people to apply for this permit for the benefit of public safety. This is a subsidy and Council should be made aware of the actual cost involved. (2) Escrow - City may require an escrow for planning, sanitation, health, traffic control, law enforcement services and other direct costs associated with the (lathering. Liquor License - Amending an Existing Liquor 50.00 65.00 115.00 (1) Proposed Fee - Recovers City's actual cost. No statuatory limits imposed. License Liquor License - Off -Sale 3.2% Malt 50.00 100.00 150.00 (1) Proposed Fee - Recovers City's actual cost. Minnesota Statues § 340A.408, Subd. 1 does not impose a maximum fee which is set by the City, however, it is recommended that limits similar to intoxicating licenses be considered. Liquor License - Off -Sale Intoxicating 150.00 50.00 200.00 (1) Proposed Fee - Recovers a portion of the City's actual cost. Minnesota Statute § 340A.408, Subd. 3 sets the maximum that a City can charge based on size and class. For cities over 10,000 in population that are not first class cities, the license fee cannot exceed $200 plus any occupation tax imposed by the city. Liquor License - On -Sale Intoxicating on Public 100.00 250.00 350.00 (1) Proposed Fee - Recovers City's actual cost. Minnesota Statutes § Premise - Annual 340A.404, Subd. 4 allows for the issuance of on -sale intoxicating liquor licenses on public property and does not impose a maximum fee. Liquor License - On -Sale Intoxicating on Public 30.00 345.00 375.00 (1) Proposed Fee - Recovers City's actual cost. Minnesota Statutes § Premise - Per Event 340A.404, Subd. 4 allows for the issuance of on -sale intoxicating liquor licenses on public property and does not impose a maximum fee. Liquor License - Temporary On -Sale 3.2% 30.00 55.00 85.00 (1) No Change - Minnesota Statue § 340A.403, Subd. 2 provides for the Malt issuance of this license but does not impose a maximum fee. Liquor License - Temporary On -Sale 50.00 50.00 100.00 (1) Proposed Fee - Recovers City's actual cost. Minnesota Statue § Intoxicating 340A.404, Subd. 10 provides for the issuance of this license but does not impose a maximum fee. Maps - Half- Section (property lines only) 10.00 40.00 50.00 (1) Proposed Fee - Recovers City's actual cost and includes staff time to update maps. Maps - Plat 5.00 15.00 20.00 (1) Proposed Fee - Recovers a portion of the City's actual cost and includes staff time to update maps. Preliminary move to get closer to actual cost. Maps - Wetland Inventory Map 5.00 45.00 50.00 (1) Proposed Fee - Recovers City's actual cost and include staff time to update maps. Maps - Zoning 5.00 45.00 50.00 (1) Proposed Fee - Recovers the City's actual cost to reproduce the maps. Staff time to update annually is not a charge for this service. N SPRINGSTED Page 20 City of Rosemount, Minnesota INCREASED FEES Name of Fee Current Fee Change Proposed Fee Explanation Meter Disconnection Charge 35.00 40.00 75.00 1 Proposed Fee - Recovers Cit 's actual cost. Meter Reconnection Charge 35.00 40.00 75.00 1 Proposed Fee - Recovers Cit 's actual cost. Mineral Extraction Permit - Application Fee 215.00 420.00 635.00 1 Proposed Fee - Recovers Cit s actual cost. New Customer List 3.00 17.00 20.00 (1) Proposed Fee - Recovers a portion of the City's actual cost. Preliminary move to get closer to actual cost. Officers Report - Fire 15.00 - 15.00 1 No Change. Operation of Haunted House 84.00 46.00 130.00 1 Proposed Fee - Recovers Cit s actual cost. Peddlers, Solicitors and Transient Merchants 50.00 10.00 60.00 1 Proposed Fee - Recovers City's actual cost. Photograph Copies - Police 10.00 20.00 30.00 (1) Proposed Fee - Recovers City's actual cost for staff time. Direct costs from vendor should be added to this fee. Generally related to an insurance claim. Planned Unit Development - Administrative 330.00 345.00 675.00 1 Proposed Fee - Recovers City's actual cost. Planned Unit Development - Concept Plan 330.00 595.00 925.00 1 Proposed Fee - Recovers Cit 's actual cost. Planned Unit Development - Final Development Plan 545.00 1,055.00 1,600.00 (1) Proposed Fee - Recovers City's actual cost. Planned Unit Development - Major 435.00 2,040.00 2,475.00 1 Proposed Fee - Recovers City's actual cost. Planned Unit Development - Minor 165.00 695.00 860.00 1 Proposed Fee - Recovers City's actual cost. Plumbing - Residential - ALL New Construction 94.00 1.00 95.00 1 Proposed Fee - Recovers City's actual cost. Police Reports 3.00 4.00 7.00 1 Proposed Fee - Recovers City's actual cost. Pyrotechnic Display of Fireworks 168.00 32.00 200.00 (1) (2) Proposed Fee - Recovers a portion of the City's actual cost. Preliminary move to get closer to actual cost. This fee is general charged on displays for community events. This is a subsidy and Council should be made aware of the actual cost involved. Recreation Fire Permit 15.00 5.00 20.00 1 Proposed Fee - Recovers City's actual cost. Rezoning 330.00 320.00 650.00 1 Proposed Fee - Recovers Cit 's actual cost. Right-of-Way/Utility Easement Vacation Fee 215.00 95.00 310.00 1 Proposed Fee - Recovers City's actual cost. Septic System Maintenance /Operation - ISTS inspections & investigations 42.00 33.00 75.00 (1) Proposed Fee - Recovers City's actual cost. Sewer & Water Installation Permit - Private - ALL Classifications 60.00 115.00 175.00 (1) (2) Current Fee - Reflects City staff time. Additional $50.00 for Dakota County permit. Proposed Fee - Recovers City's actual cost for staff time. Additional $50.00 should be added for Dakota County permit. Sidewalk/Trail Snow Removal (per lot) 60.00 50.00 110.00 (1) Proposed Fee - Recovers City's actual cost on a per lot basis. Signs - Permanent Installation 94.00 121.00 215.00 1 Proposed Fee - Recovers City's actual cost. Site Plan Review - Site: Less than One Acre 215.00 785.00 1,000.00 1 Proposed Fee - Recovers City's actual cost. Site Plan Review - Site: One Acre or More 330.00 1,245.00 1,575.00 1 Proposed Fee - Recovers City's actual cost. Special and Miscellaneous Inspections - Fire 94.00 36.00 130.00 (1) 2 Current Fee - Based on Table 1 -A of the UBC. Minimum of $94.00 for 2 hours plus $47.00 per hour in excess of 2 hours. Proposed Fee - Recovers City's actual cost. ® SPRINGSTED Page 21 City of Rosemount, Minnesota INCREASED FEES Name of Fee Current Fee Change Proposed Fee Explanation Storage and Use of Hazardous Materials - 84.00 531.00 615.00 (1) Proposed Fee - Recovers City's actual cost. annual Street Excavation & Curb Cuts: Private Utility 50.00 350.00 400.00 (1) Proposed Fee - Recovers City's actual cost. Permits Subdivision Fees - Administrative Plat/Simple 435.00 480.00 915.00 (1) Proposed Fee - Recovers City's actual cost. Plat Subdivision Fees - Final Plat 435.00 275.00 710.00 1 Proposed Fee - Recovers City's actual cost. Subdivision Fees - Lot Combination 215.00 150.00 365.00 1 Proposed Fee - Recovers City's actual cost. Subdivision Fees - Lot Split 545.00 440.00 985.00 1 Proposed Fee - Recovers Cit s actual cost. Subdivision Fees - Other Subdivision 330.00 35.00 365.00 1 Proposed Fee - Recovers Cit s actual cost. Subdivision Fees - Preliminary Plat 545.00 3,105.00 3,650.00 1 Proposed Fee - Recovers City's actual cost. Temporary Use of LP Gas 15.00 85.00 100.00 1 Proposed Fee - Recovers City's actual cost. Transmission Facilities 300.00 600.00 900.00 1 Proposed Fee - Recovers Cit s actual cost. Utility Billing Search - Non - Resident 5.00 5.00 10.00 1 Proposed Fee - Recovers City's actual cost. Variance Petition Application Fee 165.00 35.00 200.00 (1) Proposed Fee - Recovers a portion of City's actual cost. Preliminary move to get closer to actual cost. 2 This fee is mainly utilized by existing residents. Video Tape Copies - Police 25.00 35.00 60.00 (1) Proposed Fee - Recovers City's actual cost of staff time. Cost of tape should be added to this fee. Waste Haulers License 50.00 70.00 120.00 1 Proposed Fee - Recovers City's actual cost. Water Meter Accuracy Check - Testing 3" 36.00 79.00 115.00 (1) Proposed Fee - Recovers City's actual cost. meters 2 This fee is not charged if the test determines a faulty meter. Water Meter Accuracy Check - Testing 4" 70.00 45.00 115.00 (1) Proposed Fee - Recovers City's actual cost. meters 2 This fee is not charged if the test determines a faulty meter. Water Meter Accuracy Check - Testing 5/8" - 30.00 85.00 115.00 (1) Proposed Fee - Recovers City's actual cost. 2A meters 2 This fee is not charged if the test determines a faulty meter. Water Meter Accuracy Check - Testing 6" 100.00 15.00 115.00 (1) Proposed Fee - Recovers City's actual cost. meters 2 This fee is not charged if the test determines a faulty meter. Wetland Notification /Application Form 75.00 975.00 1,050.00 (1) Proposed Fee - Recovers City's actual cost. Environmental consultant would be billed in addition. Zonis Ordinance and Subdivision Ordinance 9.50 20.50 30.00 1 Proposed Fee - Recovers Cit s actual cost. l Zoning Ordinance Text Amendment 330.00 1,040.00 1,370.00 1 Proposed Fee - Recovers City's actual cost. ® SPRINGSTED Page 22 r r r rr rr r �r rr ri ■r r� r rr �r �r rr rs ar �s City of Rosemount, Minnesota INCREASED FEES Name of Fee Current Fee Change Proposed Fee Explanation Port Authority - Fund 201 6,000.00 62,973.00 68,973.00 (1) Current Fee - Includes administrative fee budgeted to the Fund. (2) Proposed Fee - Recovers City's actual cost. Includes City Wide overhead calculation. Water Utility - Fund 601 211,500.00 129,672.00 341,172.00 (1) Current Fee - Includes salary and benefits budgeted to the Fund and budgeted administrative fee of $1,000 (Fund #605). (2) Proposed Fee - Recovers City's actual cost. Includes City Wide overhead calculation and allocation of fleet maintenance. Sewer Utility - Fund 602 210,500.00 121,493.00 331,993.00 (1) Current Fee - Includes salary and benefits budgeted to the Fund and budgeted administrative fee of $1,000 (Fund #606). (2) Proposed Fee - Recovers City's actual cost. Includes City Wide overhead calculation and allocation of fleet maintenance. Ice Arena - Fund 650 165,400.00 156,648.00 322,048.00 (1) Current Fee - Includes salary and benefits budgeted to the Fund and budgeted maintenance and administrative fees of $3,500 and $6,000 respectively. (2) Proposed Fee - Recovers City's actual cost. Includes City Wide overhead calculation and allocation of fleet maintenance. ® SPRINGSTED Page 23 City of Rosemount, Minnesota ELIMINATED FEES Name of Fee Current Fee Change Proposed Fee Explanation Building Permit - Re-siding - Residential 47.00 47.00 1 This fee was eliminated in 2002. Cattery Registration License 25.00 (25.00) (1) This fee was eliminated in early 2003 as part of the Animal Control Ordinance revisions. Documentation Fees - Blue Line Copies 5.00 5.00 - 1 This fee should be eliminated - duplicate fee type. Joint Applications 1 Eliminate this fee as it has no cost associated with it. Kennel & Cattery Inspections 30.00 (30.00) (1) This fee was eliminated in early 2003 as part of the Animal Control Ordinance revisions. Kennel Registration License - Commercial - New 100.00 (100.00) (1) This fee was eliminated in early 2003 as part of the Animal Control Application Ordinance revisions. Kennel Registration License - Renewal 25.00 (25.00) (1) This fee was eliminated in early 2003 as part of the Animal Control Ordinance revisions. Kennel Registration License - Residential - New 25.00 (25.00) (1) This fee was eliminated in early 2003 as part of the Animal Control Application Ordinance revisions. Parking Lots 84.00 84.00 1 Eliminate this fee as it is covered under other permit types. Residential Satellite Dishes and Antennas 47.00 (47.00) (1) Current Fee - For inspections of installation of satellite dishes. (2) Proposed Fee - Eliminate fee as new "dish" technology makes obsolete. H SPRINGSTED Page 24 City of Rosemount, Minnesota NEW FEES Name of Fee Current Fee Change Proposed fee Explanation Affidavits -Certificates of Authenticity 30.00 30.00 (1) New Fee - Recovers City's actual cost. Approximately 104 done annually for staff. Those done for developers or outside agencies could be charged fora The new fee should be for affidavits done for specific projects and should be charged to the benefiting project. Block Party Permit (1) No Change - This fee represents a true community service. Goal is to encourage people to apply for this permit for the benefit of public safety. This is a subsidy and Council should be made aware of the actual cost involved. Notary Fees (1) Possible NEW Fee - Minnesota Statutes § 357.17 set a naximum fee per signature of $1.00. Provision of this service at no cost is viewed as a "goodwill gesture ". Signs - Temporary 50.00 50.00 (1) Current Fee - NO fee currently charged for administration of temporary sign permits. (2) Proposed Fee - Recovers a portion of City's actual cost. Preliminary move to get closer to actual cost. 2 This fee is not charged if the test determines a faulty meter. Weed Inspections 60.00 140.00 200.00 (1) Proposed Fee - Recovers City's actual cost for staff. Current fee is charged on time and materials utilizing staff billing rates and equipment costs based on FEMA schedules plus cost of material. Actual weed cutting is P erformed bv outside contractor and added to time and materials. ® SPRINGSTED Page 25 City of Rosemount, Minnesota Introduction Springsted Incorporated has been engaged to assist the City of Rosemount with a user fee study in order to provide the City with information relating to current user fee levels and the potential availability of new and/or increased user fees. The study was also undertaken to provide the City with additional information which was systematically developed and documented so that managerial and policy decisions could be made based on more complete information than was previously available. In addition, the study identifies costs incurred for services provided by the City's General Fund to other various funds, and provides Rosemount with more revenue options to diversify the General Fund revenue base. The user fee study consists of two phases. The first phase includes a review of the general level on existing user fees and a determination of whether or not other user fees might be charged. This phase of the study also includes the identification of indirect costs which the City currently incurs when providing services associated with user fees. This portion of the study emphasizes the development of an accurate overhead allocation that reflects real City staff time and how that time is allocated among the various City departments. In addition, this information will be used to determine the value of time spent by tax - supported areas. The second phase of the study involves a more detailed and comprehensive analysis of each of the user fees currently charged and will include specific recommendations regarding the appropriate user fee levels based upon Springsted's analysis and comparative data that it has accumulated. Upon completion of this study, the City will have a summary and analysis of the information gathered relating to its user fees and a final report which will make long - term recommendations regarding current and future user fees for the City of Rosemount. The goals of the user fee study are to: ✓ Assist the City in defining and selecting services for which user fees may be appropriate. ✓ Assist in identifying new services for which user fees may be charged, ✓ Provide a more diversified revenue base for the City. ✓ Provide a comprehensive and detailed analysis of the real cost of providing various services ✓ Reduce subsidies from the General Fund for services provided to individual user groups. ✓ Establish charges and transfers that are logical and defensible. I V� SPRINGSTED Page 26 City of Rosemount, Minnesota Background The User Fee Study consists of two phases. Phase I includes a review of existing user fees and the general level of the fees, a determination of ' whether other user fees might be charged, and the identification of indirect costs that the City incurs when providing services associated with user fees. This phase emphasized the development of an administrative overhead allocation and an examination of city user fees. The second phase involves a more detail- comprehensive analysis of each of the user fees currently charged by the City of Rosemount. The Study made estimates regarding hourly rates for each of the departments that provide ' services to City residents. The hourly rate for each department is a fully funded rate that includes direct and indirect costs for employees who provide specific services. if more than one employee provides the same service and their salaries and wages are different, an average of the employees' salaries and wages is calculated and applied to the service cost. The value of this Study rests, impart, on the information obtained through personal interviews conducted with senior management and other pertinent staff members. The validity of the Study therefore depends upon the ' accuracy of the data which is based on personal observation, personal experience, and management intuition. In some cases, there are detailed time records relating to the performance of duties directly connected to services provided. In other cases, the Study reports only best -guess estimates concerning the allocation of time devoted to services. This Study examines approximately 213 fees and charges. In a few cases, there is insufficient information to make recommendations regarding some of the services. There are several small, seldom -used fees for which we have inadequate data on which to make recommendations. The Study finds that many fees and charges need not be changed, some fees must be increased to recover actual City costs, and some new fees should be implemented to recover costs related to current services not paid for by fees or charges. I VA SPRINGSTED Page 27 City of Rosemount, Minnesota As part of this Study, a review of the transfers from the Public Utilities (Water, Sewer and Storm Water), Port Authority, and the Ice Arena were examined in light of actual costs and the use of escrow accounts for frequent users of certain services. Each issue is addressed below: • The Public Utilities, Port Authority and Ice Arena currently transfer or directly budget $765,700 to the General Fund. It was found that this amount does not cover associated costs and should be increased by approximately $418,593. • The City might consider establishing escrow accounts for frequent users of some services, such as multiple requests for background checks and those seeking property identification numbers and parcel information. Purpose The purpose of this study is: ➢ To undertake a systematic review of the City's current user fee system, excluding fees for Parks and Recreation programs, to determine if current user fee amounts are sufficient to recapture the actual cost of providing the related service;To identify other services currently being performed that might generate new fees; ➢ To recommend a user fee system that establishes a direct relationship between the payments made for services and the services delivered. Annual Reporting Requirements Minnesota Statutes §166.685 requires that each municipality annually report by April 1 all construction- and development- related fees collected by the municipality from developers, builders, and subcontractors. The report must include (1) the number and valuation of units for which fees were paid; (2) the amount of building permit fees, plan review fees, administrative fees, engineering fees, infrastructure fees, and other construction- and development- related fees; and (3) the expenses associated with the municipal activities for which fees were collected. The form, as prescribed by the Department of Administration, provides for the inclusion of all costs including salaries, benefits, transportation, office, and other operating expenses, as well as such indirect costs as service expenses fro other departments for building, utilities, finance, personnel, MIS, planning and engineering. The information derived from this study will provide adequate information for completion of the annual reporting forms. 1 i<I SPRINGSTED Page 28 City of Rosemount, Minnesota 0 Methodology Study Approach The specific methodology which was employed in the study is outlined below. Collection and Review of Records and Documents The gathering of a number of City records and documents was necessary for the completion of this study. The initial part of the study required the review of the 2002 budget and actual revenues and expenditures for 2001 Also collected and reviewed were all City ordinances and resolutions which related to General Fund fees and charges. The organizational chart of the City, along with detailed listings of all City employees and their budgeted salaries for 2002, were obtained and reviewed. The collection of this information allowed Springsted to create baseline information which is critical to the detailed analysis required in the study. Determination of Administrative Overhead and Interfund Transfers Underlying any fee study is the necessity to identify all costs which are incurred when providing a service. Without this information, an accurate determination of the appropriate level to set fees at becomes difficult; if not impossible. The obvious component of any service cost is the direct labor and supplies committed to any activity. Not as obvious are the indirect costs incurred by support activities that must be undertaken in order for the direct labor personnel to successfully complete their mission. An analogy for this is the military axiom that requires six to eight "behind the lines" personnel (transportation, office staff, etc.) to support each combat participant. Just as combat soldiers require support, it is important to realize that police officers, firefighters, street maintenance personnel, and parks employees are supported behind the scenes by administrative personnel that pay bills, issue payroll checks, coordinate purchasing functions, and help to define policy goals and direction. When determining the total cost of providing various services to the community, these administrative overhead costs must be included. In order to determine such administrative overhead, extensive personal interviews were conducted with City staff. These interviews were used to determine the amount of personnel time devoted to specific City programs and to determine the cost of that time as it relates to those functions. Interviews were conducted with various staff members and took several days. I R SPRINGSTED Page 29 I P1 4 SPRINGSTED Page 30 City of Rosemount, Minnesota Follow -up interviews and clarification discussions were conducted as ' necessary over the course of the study. Interviews were conducted with the fallowing City personnel: • City Administrator • Finance Director • Human Resource Coordinator • Department Heads of: o Administration o Finance o Community Development/Building ' o Engineering /Public Works o Police • Selected Staff: o Administrative Assistants o Secretaries ' o Billing and Payroll Clerks o Bookkeepers During he interview process, it was determined that the Departments of g P P Administration, Finance, Community Development, Engineering /Public Works, and Parks & Recreation perform special tasks for certain "self- supporting" funds. Those funds were Public Utilities (Water, Sewer and Storm Water), the Port Authority, and the Ice Arena. The information was gathered in order to determine the appropriate transfer which should occur from these funds to the General Fund. These transfers are typically necessary in order to recognize the true costs of services provided to these "self- supporting" funds and to reduce or eliminate taxpayer subsidies to these funds. Direct Cost Service Per Unit of A schedule of direct costs for services per unit was developed. Direct costs were determined by multiplying the amount of time each employee devoted to each service by the salary or wages of each employee who spends time providing the service. The time assigned to each service was arrived at by personally interviewing the department heads and appropriate individual employees. Each department head was asked to define the specific components of each service and then allocate the time each component took among the previous department employees. I P1 4 SPRINGSTED Page 30 City of Rosemount, Minnesota When each department had been interviewed and the time for each service allocated to the total cost of wages, then salaries and administrative overhead were applied to each department budget according to the allocations of time devoted to the service. A schedule was then created that combined the costs of services and an average cost per service was found. Based on a study of the available data, the following direct cost of service formula was developed: Labor Costs + Other Costs + Indirect Costs) /Service Volume = Cost per Unit Comparison of Existing Fees to Actual per Unit Costs After the costs of service per unit were determined, they were combined with the existing fee schedule for the City of Rosemount. The total costs of service per unit were then compared to the actual fee charged for the service performed. If a comparison showed that the real costs were not being recovered, a recommendation was made to increase the fee. The recommendations attempt to prevent unintended services from being subsidized by the general taxpayer. Identify Potential Service Charges During the personal interviews with department heads and other City staff, discussion about new fees for services occurred. If new charges seemed appropriate for unpaid service delivery, they were included in the Study's final recommendations. PAI SPRINGSTED Page 31 City of Rosemount, Minnesota Findings !� Based upon the application of the methodology described in the previous section of this report, the following findings can be made: Administrative Overhead Allocation The interview process revealed the departments and tasks which can be properly classified as overhead or support activities to direct line functions. As mentioned earlier in this report, these are activities which are undertaken in order to support employees that are providing direct services to the citizens of Rosemount. Various departments, ranging from City Council to Public Works, were identified as providing support services such as policy direction, accounting and reporting, budgeting, and management information services. Also included in the overhead calculation are the costs of providing building maintenance, vehicle and mechanical maintenance and insurance. Figures A -1 through A -1 0 in Exhibit A display the allocation of staff time in each City department by function and the relative dollar amount of each department's budget for those functions. This information was used to determine categories which are considered for inclusion in the administrative overhead allocation, and areas where service is being provided to other funds by General Fund personnel_ Figure 1 displays the total amount of calculated administrative overhead for the City of Rosemount and includes the General Fund and Self- Insurance Trust Fund. The total dollar amount of this overhead is $1,469,185. In a total combined 2002 General Fund and Self- Insurance Trust Fund budget of approximately $6,703,085 million, this translates to an overhead rate of 28.15 %. In other words, for each dollar spent on providing a direct service, another 28¢ is incurred providing support services for that task. When determining the total cost of providing a service, this overhead must be included with the identifiable direct costs. The figure of 28.15% appears to be within the normal range of 25% to 30% for other cities which have performed an analysis of this type. 1 VA SPRINGSTED Page 32 City of Rosemount, Minnesota Figure 1 Detailed worksheets compiled during the interview process and used in the calculation of the information displayed in Figure 1, Figure 2 and Appendix B are on file under separate cover in the Finance Department. Interfund Transfers As described in the Methodology section of this study, the interview process identified several departments that were providing direct services to various City funds which, for the most part, should be self - supporting. By using the direct costs identified with these funds and adding the administrative overhead allocation previously calculated a legitimate transfer from these funds to the General Fund can be determined. Figure 2 details these findings. PA SPRINGSTED Page 33 Personal Other Services Capital Department General Support Category Services Supplies & Charges Outlay Other Totals 1 Council City Council $27,551 $847 $54,698 $0 $17,447 $100,543 2 Elections Elections 11,000 3,900 2,400 5,700 0 23,000 3 General Government General Government 0 43,200 238,500 17,000 0 298,700 4 Administration City Administration 78,890 937 4,047 230 706 84,810 5 Administration Records Management 43,778 520 2,246 128 392 47,064 6 Administration Reception 35,757 425 1,834 104 320 38,440 7 Administration Personnel Administration 66,977 795 3,436 196 599 72,003 8 Administration Public Relations 42,558 505 2,183 124 381 45,751 9 Administration Elections 8,188 97 420 24 73 8,802 10 Finance City Administration 28,736 236 9,474 0 500 38,94 11 Finance Data Processing 15,199 125 5,011 0 264 20,599 12 Finance Treasury 18,904 155 6,233 0 329 25,621 13 Finance Payroll 10,755 88 3,546 0 187 14,576 14 Finance Accounts Payable 37,744 310 12,444 0 656 51,154 15 Finance Accounts Receivable /CR 8,948 74 2,950 0 156 12,128 16 Finance Fixed Assets 12,091 99 3,986 0 210 16,386 17 Finance Month End 8,057 66 2,656 0 140 10,919 18 Community Development City Administration 42,317 1,242 2,257 0 477 46,293 19 Police City Administration 3,025 116 504 1 29 3,675 20 Police Emergency Management 30,426 1,169 5,069 12 296 36,972 21 Fire City Administration 3,021 743 995 220 277 5,25 22 Public Works City Administration 9,347 2,905 4,891 0 268 17,411 23 Public Works Engineering/CIP 50,344 15,644 26,342 0 1,444 93,774 24 Parks & Recreation City Administration 13,603 907 4,424 0 2,396 21,330 25 Parks& Recreation Parks/CIP 66,342 4,424 21,578 0 11,688 104,032 26 Insurance Trust Fund Insurance Admin 0 2,000 5,000 0 0 7,000 27 Insurance Trust Fund Insurance Wkrs Comp 0 0 65,000 0 0 65,000 28 linsurance Trust Fund Insurance Prop & Liab 0 0 159,000 0 0 159,000 Totals $673,558 $81,5291 $651,1241 $23,739 $39,2351 $1,469,185 Total General Fund and Insurance Trust Fund Budgets $6,703,085 General Fund Contingency (14,000) Total Support Costs 1,469,185 Overhead Denominator $5,219,900 City Overhead Percentage 28.15% Detailed worksheets compiled during the interview process and used in the calculation of the information displayed in Figure 1, Figure 2 and Appendix B are on file under separate cover in the Finance Department. Interfund Transfers As described in the Methodology section of this study, the interview process identified several departments that were providing direct services to various City funds which, for the most part, should be self - supporting. By using the direct costs identified with these funds and adding the administrative overhead allocation previously calculated a legitimate transfer from these funds to the General Fund can be determined. Figure 2 details these findings. PA SPRINGSTED Page 33 City of Rosemount, Minnesota Figure 2 As can be seen from Figure 2, an additional net transfer of approximately $418,593 from these funds to the General Fund can be justified. An increase in the Interfund transfer to this level will more appropriately identify costs associated with each fund, as well as reduce the General Fund subsidy currently involved. PI SPRINGSTED Page 34 Generl Unreimbursed Fund Budgeted Administrative Fund/Department Allocated Costs Overhead - Totals Allocations Overhead Port Authority - Fund 201 Administration $ 26,448 $ 7,444 $ 33,892 Community Development 27,376 7,705 35,081 $ 53,824 $ 15,149 $ 68,973 $ 6,000 $ (62,973) Water Utility - Fund 601 Finance $ 15,926 $ 3,879 $ 19,805 Public Works 261,324 60,043 321,367 $ 277,250 $ 63,922 $ 341,172 211,500 (129,672) Sewer Utility - Fund 602 Finance $ 15,926 $ 3,879 $ 19,805 Public Works 253,340 58,848 312,188 $ 269,266 $ 62,727 $ 331,993 210,500 (121,493) Storm Water Utility - Fund 603 $ 15,926 $ 3,879 $ 19,805 Finance Public Works 81,234 19,068 100,302 $ 97,160 $ 22,947 $ 120,107 172,300 52,193 Ice Arena - Fund 650 Parks and Recreation $ 258,969 $ 63,079 $ 322,048 165,400 (156,648) TOTALS $ 956,469 $ 227,824 $ 1,184,293 1 $ 765,700 418,593 * Includes costs for General Government Buildings and Fleet Maintenance where applicable. ** See Manuscript for Overhead Percentage As can be seen from Figure 2, an additional net transfer of approximately $418,593 from these funds to the General Fund can be justified. An increase in the Interfund transfer to this level will more appropriately identify costs associated with each fund, as well as reduce the General Fund subsidy currently involved. PI SPRINGSTED Page 34 City of Rosemount, Minnesota Conclusions and Recommendations The administrative overhead allocation, as determined by for the City of Rosemount is 28.15 %. It is recommended that this allocation be added to the identifiable direct cost of providing a service in order to reflect its true costs and the appropriate level of reimbursement. Net interfund transfers to the General fund do not fully compensate the General Fund for services provided to other funds. This study discovered that the net interfund transfer to the General fund could be increased in excess of $418,000. It is recommended that the City study this issue and develop a plan which will provide for the transfer of appropriate monies from certain "self- supporting" funds to the General Fund. If the recommendations are implemented, there would be a cost recovery of approximately $545,186. This would then free the General Fund from underwriting certain services and would shift the burden of these services to the actual user. The final decision rests, of course, with the City Council, who may choose to accept some or all of these recommendations. The ultimate decision to adopt the recommendations should be based on an evaluation of all the fees and charges and with consideration given to public policy objectives that can be achieved by implementing new fees or increasing existing fees. As a practical matter, the recommendations may be phased in to the City's fee schedule rather than making the changes at one time. The recommendations, when adopted, will begin to generate new revenues immediately and will continue to enhance the City's non -tax revenue each year. The implementation of the interactive fee model will enable City staff to update certain information and allow them to monitor the fees on an on- going basis. V� SPRINGSTED Page 35 Exhibit A Department Time Allocation by Summary Line Item Category PA SPRINGSTED Page 36 Exhibit A FIGURE A -1 Mayor and Council Department 2002 Budget Breakdown FIGURE A -2 Administration Department 2002 Budget Breakdown Category % of Staff Time Personal Supplies Other Services & Charges Capital Other Total Category g ry Staff Services Supplies pP Services Outlay Outlay Other Total Records Management (a) Time 43,778 520 & Charges 128 392 47,064 Mayor and Council (a) 100.00% $ 27,551 $ 847 $ 54,698 $ 0 $ 17,447 1 $ 100,543 TOTALS 100.00% $ 27,551 $ 847 $ 54,698 $ 0 1 $ 17,447 $ 100,543 (a) General support (overhead) cost. FIGURE A -2 Administration Department 2002 Budget Breakdown Category % of Staff Time Personal Services Supplies Other Services & Charges Capital Outlay Other Total City Administration (a) 25.60% $ 78,890 $ 937 $ 4,047 $ 230 $ 706 $ 84,810 Records Management (a) 14.20% 43,778 520 2,246 128 392 47,064 Reception (a) 11.60% 35,757 425 1,834 104 320 38,440 Licensing 2.21% 6,824 81 350 20 61 7,336 Personnel Administration (a) 21.73% 66,977 795 3,436 196 599 72,003 Public Relations (a) 13.81% 42,558 505 2,183 124 381 45,751 Elections (a) 2.66% 8,188 97 420 24 73 8,802 Port Authority 8.19% 25,230 300 1,294 74 226 27,124 TOTALS 100.00% J $ 308,202 $ 3,660 $ 15,810 $ 900 $ 2,758 $ 331,330 (a) General support (overhead) cost. V/1 SPRINGSTED Page 37 Exhibit A FIGURE A -3 Elections Department 2002 Budget Breakdown FIGURE A -4 Finance Department 2002 Budget Breakdown Category Staff Time Personal Supplies Services & Charges Capital Other Total Category 9 ry Staff Services Supplies pp Services Outlay Other Total MIS /Data Processing (a) Time 15,199 125 & Charges 0 264 20,599 Elections (a) 100.00% $ 11,000 $ 3,900 $ 2,400 $ 5,700 $ 0 $ 23,000 TOTALS 100.00% $ 11,000 $ 3,900 $ 2,400 $ 5,700 $ 0 $ 23,000 (a) General support (overhead) cost. FIGURE A -4 Finance Department 2002 Budget Breakdown Category Staff Time Personal Services Supplies Services & Charges Capital Outlay Other Total City Administration (a) 14.50% $ 28,736 $ 236 $ 9,474 $ 0 $ 500 $ 38,946 MIS /Data Processing (a) 7.67% 15,199 125 5,011 0 264 20,599 Treasurey /Insurance (a) 9.53%% 18,904 155 6,233 0 329 25,621 Payroll (a) 5.42% 10,755 88 3,546 0 187 14,576 Utility Billing 13.11% 25,992 214 8,569 0 452 35,227 Accounts Payable (a) 19.04% 37,744 310 12,444 0 656 51,154 Cash Receipts /Accts. Rec. (a) 4.51% 8,948 74 2,950 0 156 12,128 Deputy Registrar 16.06% 31,846 262 10,500 0 554 43,162 Fixed Assets (a) 6.10 %a 12,091 99 3,986 0 210 16,386 Month End Processing (a) 4.06% 8,057 66 2,656 0 140 10,919 TOTALS 100.00 $ 198,272 $ 1,629 $ 65,369 $ 0 $ 3,447 $ 268,718 (a) General support (overhead) cost. �� SPRINGSTED Page 38 1 1 1 t 1 I 1 1 1 1 1 I 1 1 1 Exhibit A FIGURE A -5 General Government Department 2002 Budget Breakdown FIGURE A -6 Community Development Department 2002 Budget Breakdown Category 9 ry % of Personal Services Supplies pP Other Capital Outlay Other Total Category Staff Personal Supplies Services Capital Other Total Plan Reivew 15.04% Services 2,972 5,399 Outlay 1,141 110,743 Building Inspections Time 234,617 6,888 & Charges 0 2,644 256,662 General Government (a) 100.00% 1 $ 0 $ 43,200 $ 238,500 1 $ 17,000 1 $ 0 1 $ 298,700 TOTALS 100.00% $ 0 $ 43,200 $ 238,500 $ 17,000 $ 0 $ 298,700 (a) General support (overhead) cost. FIGURE A -6 Community Development Department 2002 Budget Breakdown Category 9 ry Staff Time Personal Services Supplies pP Services & Charges Capital Outlay Other Total City Administration (a) 6.29% $ 42,317 $ 1,242 $ 2,257 $ 0 $ 477 $ 46,293 Plan Reivew 15.04% 101,231 2,972 5,399 0 1,141 110,743 Building Inspections 34.87% 234,617 6,888 12,513 0 2,644 256,662 - Zoning 15.35% 103,298 3,033 5,509 0 1,164 113,004 Planning 13.82% 92,994 2,730 4,960 0 1,048 101,732 Economic Development 1.71% 11,477 337 612 0 129 12,555 Code Enforcement 8.66% 58,253 1,710 3,107 0 656 63,726 Port Authority 4.26% 28,654 841 1,528 0 1 323 31,346 TOTALS 100.00% $ 672,841 $ 19,753 $ 35,885 $ 0 1 $ 7,582 $ 736,061 (a) General support (overhead) cost. SPRINGSTED Page 39 Exhibit A FIGURE A -7 Police Department 2002 Budget Breakdown Category % of Staff Time Personal Services Supplies Other Services & Charges Capital Outlay Other Total City Administration (a) 0.20% $ 3,025 $ 116 $ 504 $ 1 $ 29 $ 3,675 Patrol 71.76% 1,068,374 41,036 177,995 431 10,388 1,298,224 Criminal Investigation 12.17% 181,169 6,959 30,183 73 1,762 220,146 Crime Prevention 4.17% 62,128 2,386 10,351 25 604 75,494 Community Education Programs 5.88% 87,524 3,362 14,582 35 851 106,354 Animal Control 0.70% 10,357 398 1,726 4 101 12,586 Code Enforcement 2.09% 31,070 1,193 5,176 13 302 37,754 Emergency Management (a) 2.05% 30,426 1,169 5,069 12 296 36,972 MAAG (Mutual Aid Group) 0.98 %0 14,636 562 2,438 6 142 17,784 TOTALS 100.00 % $1,488,709 $ 57,181 $ 248,024 $ 600 $ 14,475 $1,808,989 (a) General support (overhead) cost. FIGURE A -8 Fire Department 2002 Budget Breakdown Category Of Staff Time Personal Services Supplies Other Services & Charges Capital Outlay Other Total City Administration (a) 1.30% $ 3,021 $ 743 $ 995 $ 220 $ 277 $ 5,256 Fire Suppression 94.03% 219,205 53,886 72,231 15,986 20,095 381,404 Fire Investigation 0.52% 1,209 297 398 88 111 2,103 HAZMAT Response 0.26% 604 148 199 44 55 1,050 Plan Review 3.89% 9,064 2,228 2,987 661 831 15,770 TOTALS 100.00% $ 233,103 $ 57,302 $ 76,810 $ 16,999 $ 21,369 $ 405,583 (a) General support (overhead) cost. V,1 SPRINGSTED Page 40 Exhibit A FIGURE A -9 Public Works Department 2002 Budget Breakdown Category % of Staff Time Personal Services Supplies Other Services & Charges Capital Outlay Other Total City Administration (a) 1.11% $ 9,347 $ 2,905 $ 4,891 $ 0 $ 268 $ 17,411 Street Maintenance 24.67% 207,521 64,487 108,585 0 5,950 386,543 Parks Maintenance 24.74% 208,037 64,647 108,855 0 5,965 387,504 Water Utility 12.19% 102,605 31,884 53,688 0 2,942 191,119 Sewer Utility 11.95% 100,563 31,250 52,619 0 2,883 187,315 Storm Water Utility 3.87% 32,585 10,126 17,050 0 934 60,695 Projects (Public /Private) 14.11% 118,749 36,901 62,135 0 3,405 221,190 Building Inspections 1.38% 11,649 3,620 6,095 0 334 21,698 Engineering/CIP (a) 5.98% 50,344 15,644 26,342 0 1,444 93,774 TOTALS 100.00% $ 841,400 $ 261,464 $ 440,260 $ 0 $ 24,125 $1,567,249 (a) General support (overhead) cost. FIGURE A -10 Parks and Recreation Department 2002 Budget Breakdown Category % of Staff Time Personal Services Supplies Other Services & Charges Capital Outlay Other Total City Administration (a) 2.29% $ 13,603 $ 907 $ 4,424 $ 0 $ 2,396 $ 21,330 Recreation 24.10% 143,208 9,549 46,578 0 25,230 224,565 Community Center 34.90% 207,415 13,831 67,462 0 36,541 325,249 Parks /CIP (a) 11.16% 66,342 4,424 21,578 0 11,688 104,032 Ice Arena 27.55% 1 163,717 10,917 1 53,249 0 28,843 1 256,726 TOTALS 100.00 % $ 594,285 $ 39,628 $ 193,291 $ 0 $ 104,698 $ 931,902 (a) General support (overhead) cost. SPRINGSTED Page 41 Exhibit B Fees and Revenue Summary I �1i SPRINGSTED Page 42 Exhibit B Item Current Fee Current Revenue Proposed Fee Proposed Revenue Increase (Decrease) in Revenue Revenue From Revenue from Reduced/ Increased/ Eliminated New Fees Fees 2020 Comprehensive Guide Plan 37.98 759.60 90.00 1,800.00 1,040.00 1,040.40 5% Administrative Fee - Development Agreement REFER TO MANUSCRIPT Administrative Appeals (to the Planning Commission) 165.00 495.00 120.00 360.00 (135.00) (135.00) Administrative Handling Fee 25.00 75.00 15.00 45.00 (30.00) (30.00) Adult Use Establishments License 3,000.00 3,000.00 3,000.00 3,000.00 0.00 Affidavits - Certificates of Authenticity 0.00 0.00 30.00 30.00 30.00 30.00 Alarm System Permit/Review - Large 84.00 84.00 225.00 225.00 141.00 141.00 Alarm System Permit/Review - Small 84.00 84.00 100.00 100.00 16.00 16.00 Alarm User Permit (False Alarms) 125.00 3,750.00 130.00 31900.00 150.00 150.00 Animal Licenses - Biennial Fee - Spayed and Neutered 10.00 800.00 10.00 800.00 0.00 Animal Licenses - Biennial Fee - Unspayed and Unneutered 20.00 1,600.00 20.00 1,600.00 0.00 Animal Licenses - Duplicate Tag 2.50 7.50 5.00 15.00 8.00 7.50 Appeal of Planning Commission Decision to City Council 165.00 495.00 120.00 360.00 (135.00) (135.00) Asbuilts/Record Drawings 5.00 150.00 50.00 1,500.00 1,350.00 1,350.00 Assessment Searches 10.00 10.00 55.00 55.00 45.00 45.00 Audio Tape Copies- Police 5.00 200.00 45.00 1,800.00 1,600.00 1,600.00 Background Checks 3.00 3,900.00 17.00 22,100.00 18,200.00 18,200.00 Block Parry Permit REFER TO MANUSCRIPT Building Permit - 3-Season Porches REFER TO MANUSCRIPT Building Permit - Commercial /IndustriaVinstltutlonal - Sheds REFER TO MANUSCRIPT Building Permit - CommerciaVlndustriaVlnstitutional - Slabs REFER TO MANUSCRIPT Building Permit - CommerciaVlndustriaVlnstitutional Addition REFER TO MANUSCRIPT Building Permit - CommerciaVlndustriaV Institutional New Construction REFER TO MANUSCRIPT Building Permit - CommercialflndustriaVInstitutional AemodeVAlterations REFER TO MANUSCRIPT Building Permit - Decks REFER TO MANUSCRIPT Building Permit - Fences 47.00 4,277.00 47.00 4,277.00 0.00 Building Permit - Fireplaces REFER TO MANUSCRIPT Building Permit - Garage REFER TO MANUSCRIPT Building Permit - Manufactured Homes (inclusive of all inspec & connects) 140.00 140.00 75.00 75.00 (65.00) (65.00) Building Permit - Moving Permit - Out REFER TO MANUSCRIPT Building Permit - Moving Permit - In REFER TO MANUSCRIPT Building Permit - Penalty for Failure to Obtain Proper Permits b/f work ins REFER TO MANUSCRIPT Building Permit - Re- roofing - Com m erciaVi ndustriaVlnstitutiona I REFER TO MANUSCRIPT Building Permit - Re- roofing - Multi - Family REFER TO MANUSCRIPT Building Permit - Re- roofing - Residential - Tear Off; Re -Roof and Overla REFER TO MANUSCRIPT Building Permit - Residential Addition REFER TO MANUSCRIPT Building Permit - Residential New Construction REFER TO MANUSCRIPT Building Permit - Residential Remodel/Alterations REFER TO MANUSCRIPT Building Permit - Residential/Multi-Family - Sheds REFER TO MANUSCRIPT Building Permit - Residential/Multi- Family - Slabs/Patios REFER TO MANUSCRIPT Building Permit - Re- siding - Commercial /IndustriaVlnstitutional REFER TO MANUSCRIPT Building Permit - Re- siding - Residential 47.00 0.00 0.00 0.00 0.00 Building Permit - Single Family Dwelling. Basement Finish 94.00 7,520.00 135.00 10.800.00 3,280.00 3,280.00 Building Permit - Swimming Pools REFER TO MANUSCRIPT Building Permit - Window Replacements 47.00 1,269.00 35.00 945.00 (324.00) (324.00) Burning Permit 84.00 84.00 235.00 235.00 151.00 151.00 Cattery Registration License 25.00 25.00 0.00 0.00 (25.00) (25.00) Certificate of Occupancy Inspection and/or Renewal Fee - Buildin 4700 47.00 33.00 33.00 (14.00) (14.00) Certificate of Occupancy Inspection and/or Renewal Fee - Fire 42.00 42.00 965.00 965.00 923.00 923.00 Check Return Charge 20.00 220.00 30.00 330.00 110.00 110.00 City Staff Billings REFER TO MANUSCRIPT City Street & Utility Specifications 25.00 250.00 25.00 250.00 0.00 Comprehensive Guide Plan Amendment Application Fee 545.00 1 ,635.00 3,700.00 11,100.00 9,465.00 9,465.00 Conditional Use Permit 330.00 660.00 880.00 1,760.00 1,100.00 1,100.00 PA SPRINGSTED Page 43 Exhibit B Item Current Fee Current Revenue Proposed Fee Proposed Revenue Increase (Decrease) in Revenue Revenue Frorn Revenue from Reduced/ Increased/ Eliminated New Fees Fees Copies - Agendas & Minutes (mailed per year - N/C residents) 35.00 665.00 35.00 665.00 0.00 Copies - Agendas (mailed per year - N/C residents) 25.00 2,125.00 27.00 2,295.00 170.00 170.00 Copies - Minutes (mailed per year - N/C residents) 10.00 250.00 27.00 675.00 425.00 425.00 Curb Cuts; Driveway Access Permits; Transit Stop Kiosks 25.00 375.00 120.00 1,800.00 1,425.00 1,425.00 Day Care Inspection - Commercial 84.00 84.00 300.00 300.00 216.00 216.00 Day Care Inspection- Residential 42.00 252.00 130.00 780.00 528.00 528.00 Demolition Permit 50.00 300.00 58.00 348.00 48.00 48.00 Documentation Fees - Blue Line Copies 5.00 5.00 0.00 0.00 (5.00) (5.00) Documentation Fees - Building Department Miscellaneous Documents 1,00 0.00 8.00 8.00 8.00 8.00 Documentation Fees - Building Department Reports 100.00 200.00 100.00 200.00 0.00 Electrical Permits 9.20 17,667.15 20.00 38,420.00 20,753.00 20,752.85 Environmental Assessment Worksheets 545.00 545.00 4,250.00 4,250.00 3,705.00 3,705.00 Filing Fees - Mayor and Council 5.00 5.00 5.00 5.00 0.00 Fire Photo (per copy) 10.00 10.00 70.00 70.00 60.00 60.00 Fire Report (per copy) 3.00 3.00 12.00 12.00 9.00 9.00 Fire Safety House REFER TO MANUSCRIPT Fire Sprinkler Protection System- Large REFER TO MANUSCRIPT Fire Sprinkler Protection System- Small REFER TO MANUSCRIPT Fire Video Tape 25.00 25.00 30.00 30.00 5.00 5.00 Fuel Tank Installation REFER TO MANUSCRIPT Fuel Tank Removal REFER TO MANUSCRIPT Gambling Permits 100.00 600.00 100.00 600.00 0.00 GIS Fees - All other - final plat (per acre) 110.00 110.00 110.00 110.00 0.00 GIS Fees - Simple Lot/Parcel Split or Boundary Change 100.00 100.00 150.00 150.00 50.00 50.00 GIS Fees - Single family, town homes or multi - famiy 55.00 55.00 55.00 55.00 0.00 Grading Permits REFER TO MANUSCRIPT HVAC & Refrigeration - .Other Than Residential -ALL New Construction REFER TO MANUSCRIPT HVAC & Refrigeration - Residential - ALL New Construction REFER TO MANUSCRIPT Interim Use Permit 330.00 660.00 370.00 740.00 80.00 80.00 Joint Applications 0.00 0.00 0.00 0.00 0.00 Kennel & Cattery Inspections 30.00 30.00 0.00 0.00 (30.00) (30.00) Kennel Registration License - Commercial - New Application 100.00 100;00 0.00 0.00 (100.00) (100.00) Kennel Registration License - Renewal 25.00 75.00 0.00 0.00 (75.00) (75.00) Kennel Registration License - Residential - New Application 25.00 25.00 0.00 0.00 (25.00) (25.00) Large Public Gathering on City Parkland (Resolution 1997 -36) 500 or more people 150,00 150.00 150.00 150.00 0.00 Liquor License - Amending an Existing Liquor License 50.00 50.00 115.00 115.00 65.00 65.00 Liquor License - Bottle Club 150.00 150.00 85.00 85.00 (65.00) (65.00) Liquor License - Off -Sale 3.2% Malt 50.00 100.00 150.00 300.00 200.00 200.00 Liquor License - Off -Sale Intoxicating 150.00 300.00 200.00 400.00 100.00 100.00 Liquor License - One -day Bottle Club 25.00 25.00 25.00 25.00 0.00 Liquor License - On -Sale 3.2 Malt 250.00 1,000.00 250.00 1,000.00 0.00 Liquor License - On -Sale Intoxicating CLASS A 4,500.00 4,500.00 4,500.00 4,500.00 0.00 Liquor License - On -Sale Intoxicating CLASS B 3,000.00 6 3,000.00 6,000.00 0.00 Liquor License - On -Sale Intoxicating on Public Premise - Annual 100,00 100.00 350.00 350.00 250.00 250.00 Liquor License - On -Sale Intoxicating on Public Premise - Per Event 30,00 180.00 375.00 2,250.00 2,070.00 2,070.00 Liquor License - On -Sale Wine 550.00 550.00 550.00 550.00 0.00 Liquor i u xi - 800.00 0.00 800.00 0.00 0.00 iquo License - tipecial Club n e intoxicating 1,000.00 0.00 1,000.00 0.00 0.00 Liquor License - Special Club On -Sale Intoxicating (201 - 500) 500.00 500.00 500.00 500.00 0.00 Liquor License 5pe u o L)n-baie n oxi ng 2,000.00 0.00 2,000.00 0.00 0.00 i "Ur License Special uluo xi 650.00 0.00 650.00 0.00 0.00 Liquor License - Special Club On -Sale Intoxicating (more than 6.001 3,000.00 0.00 3,000.00 0.00 0.00 Liquor License - Special Club On -Sale Intoxicating (under 200) 300.00 300.00 300,00 300.00 0.00 Liquor License - Special Sunday 200.00 1,200.00 200.00 1,200.00 0.00 Liquor License - Temporary On -Sale 3.2% Matt 30.00 30.00 85.00 65.00 55.00 55.00 Liquor License - Temporary On -Sale Intoxicating 50.00 100.00 100.00 200.00 100.00 100.00 PA SPRINGSTED Page 44 Exhibit B Item Current Fee Current Revenue Proposed Fee Proposed Revenue Increase (Decrease) in Revenue Revenue from Increased/ New Fees Revenue From Reduced/ Eliminated Fees Maps - Half- Section (property lines only) 10.00 300.00 50.00 1,500.00 1,200.00 1,200.00 Maps - Plat 5.00 150.00 20.00 600.00 450.00 450.00 Maps - Topo (1/2 section hard copy) 150.00 150.00 50.00 50.00 (100.00) (100.00) Maps - Wetland Inventory Map 5.00 75.00 50.00 750.00 675.00 675.00 Maps - Zoning 5.00 80.00 50.00 800.00 720.00 720.00 Meter Disconnection Charge 35.00 210.00 75.00 450.00 240.00 240.00 Meter Reconnection Charge 35.00 210.00 75.00 450.00 240.00 240.00 Mineral Extraction Permit - Annual Fee 330.00 330.00 200.00 200.00 (130.00) (130.00) Mineral Extraction Permit - Application Fee 215.00 430.00 635.00 1,270.00 840.00 840.00 Mineral Extraction Permit -. Surety Bond REFER TO MANUSCRIPT Miscellaneous Documents (survey sections; zoning ordinances; etc. 1.00 1.00 1.00 1.00 0.00 New Customer List 3.00 108.00 20.00 720.00 612.00 612.00 Notary Fees 0.00 0.00 0.00 0.00 0.00 Officers Report - Fire 15.00 15.00 15.00 15.00 0.00 Operation of Haunted House 84.00 84.00 130.00 130.00 46.00 46.00 Parking Lots 84.00 84.00 0.00 0.00 (84.00) (84.00) Pawn Shop License - 0 - 20 pawns a day 1,500.00 1,500.00 1,500.00 1,500.00 0.00 Pawn Shop License - 21 - 40 pawns a day 3,000.00 3,000.00 3,000.00 3,000.00 0.00 Pawn Shop License - 41 and over pawns a day 5,000.00 5,000.00 5,000.00 5,000.00 0.00 Peddlers. Solicitors and Transient Merchants 50.00 1,000.00 60.00 1,200.00 200.00 200.00 Penalty for Failure to Obtain Proper Permits (b/f work begins) - Fire REFER TO MANUSCRIPT Permit to Carry Handgun 10.00 660.00 10.00 660.00 0.00 Photocopy Fee - Administration 0.25 30.00 0.25 30.00 0.00 Photograph Copies - Police f 10.00 110.00 30.00 330.00 220.00 220.00 Plan Check Fees - 3- Season Porches REFER TO MANUSCRIPT Plan Check Fees - Commercial /IndustriaVlnsthutional - Additions REFER TO MANUSCRIPT Plan Check Fees - Commercial /IndustriaVinstRutional - New Construction REFER TO MANUSCRIPT Plan Check Fees - CommerciaVlndustriaVinst tutional - Remodel/Alterations REFER TO MANUSCRIPT Plan Check Fees - CommerciaVlndustriaVlnstitutional - Sheds REFER TO MANUSCRIPT Plan Check Fees - Commercial /IndustriaVlnstftutional - Slabs REFER TO MANUSCRIPT Plan Check Fees - Garage REFER TO MANUSCRIPT Plan Check Fees - Residential Addition REFER TO MANUSCRIPT Plan Check Fees - Residential New Construction REFER TO MANUSCRIPT Plan Check Fees - Residential Remodet/Atterations REFER TO MANUSCRIPT Plan Check Fees - Residential /Multi- Family - Sheds REFER TO MANUSCRIPT Planned Unit Development - Administrative 330.00 990.00 675.00 2,025.00 1,035.00 1,035.00 Planned Unit Development - Concept Plan 330.00 990.00 925.00 2,775.00 1,785.00 1,785.00 Planned Unit Development- Final Development Plan 545.00 1,090.00 1,600.00 3,200.00 2,110.00 2,110.00 Planned Unit Development - Major Amendment 435.00 870.00 2,475.00 4,950.00 4,080.00 4,080.00 Planned Unit Development - Minor Amendment 165.00 330.00 860.00 1,720.00 1,390.00 1,390.00 Plumbing - Other Than Residential - ALL New Construction REFER TO MANUSCRIPT Plumbing - Residential - ALL New Construction REFER TO MANUSCRIPT Police Reports 3.00 1,800.00 7.00 4,200.00 2,400.00 2,400.00 Pyrotechnic Display of Fireworks 168.00 336.00 200.00 400.00 64.00 64.00 Recreation Fire Permit 15.00 4,500.00 20.00 6,000.00 1,500.00 1,500.00 Re- Inspections - Building 47.00 47.00 33.00 33.00 (14.00) (14.00) Re- Inspections - Fire 42.00 42.00 15.00 15.00 (27.00) (27.00) Residential Satellite Dishes and Antennas 47.00 47.00 0.00 0.00 (47.00) (47.00) Rezoning 330.00 3,300.00 650.00 6,500.00 3,200.00 3,200.00 Right -of- Way /Utility Easement Vacation Fee 215.00 645.00 310.00 930.00 285.00 285.00 Septic System Maintenance /Operation - Commercial O erational 84.00 84.00 35.00 35.00 (49.00) (49.00 ) Septic System Maintenance /Operation- ISTS inspections d investigations 42.00 42.00 75.00 75.00 33.00 33.00 Septic System Maintenance /Operation - Late Renewal Fee - COMMERCIAL ONLY C 42,00 42.00 25.00 25.00 (17.00) (17.00) Septic System Maintenance/Operation - Residential Maintenance N/C 0.00 0.00 0.00 0.00 0.00 RA SPRINGSTED Page 45 Exhibit B Item Current Fee Current Revenue Proposed Fee Proposed Revenue Increase (Decrease) in Revenue Revenue from Increased/ New Fees Revenue From Reduced/ Eliminated Fees Sewer & Water Installation Permit - Municipal - ALL Types REFER TO MANUSCRIPT Sewer & water Instaiiation Permit - Private - ALL REFER TO MANUSCRIPT Sidewalk/Trail Snow Removal (per lot) 60.00 60.00 110.00 110.00 50.00 50.00 Signs - Permanent Installation 94.00 2,162.00 215.00 4,945.00 2,783.00 2,783.00 Signs - Temporary 0.00 0.00 50.00 750.00 750.00 750.00 Site Plan Review - Site: Less than One Acre 215.00 645.00 1,000.00 3,000.00 2,355.00 2,355.00 Site Plan Review - Site: One Acre or More 330.00 1,320.00 1,575.00 6,300.00 4,980.00 4,980.00 Special and Miscellaneous Inspections - Building 94.00 186.00 35.00 70.00 (24.00) (118.00) Special and Miscellaneous Inspections - Fire 94.00 94.00 130.00 130.00 130.00 36.00 Storage and Use of Hazardous Materials - annual 84.00 84.00 615.00 615.00 531.00 531.00 Street Excavation - minimum bond deposit with City REFER TO MANUSCRIPT Street Excavation & Curb Cuts: Private Utility Permits 50.00 1,750.00 400.00 14,000.00 12,250.00 12,250.00 Subdivision Fees - Administrative PlattSimple Plat 435.00 1,740.00 915.00 3,660.00 1,920.00 1,920.00 Subdivision Fees - Final Plat 435.00 4,350.00 710.00 7,100,00 2,750.00 2,750.00 Subdivision Fees - Lot Combination 215.00 430.00 365.00 730.00 300.00 300.00 Subdivision Fees - Lot Split 545.00 1,635.00 985.00 2,955.00 1,320.00 1,320.00 Subdivision Fees - Other Subdivision 330.00 660.00 365.00 730.00 70.00 70.00 Subdivision Fees - Preliminary Plat 545.00 3,270.00 3,650.00 21,900.00 18,630.00 18,630.00 Tattoo & Body Piercing Establish - Annual Business License 250.00 250.00 250.00 250.00 0.00 Tattoo & Body Piercing Establish - Annual Personal Service License 25.00 25.00 25.00 25.00 0.00 Temporary Use of LP Gas 15.00 15.00 100.00 100.00 85.00 85.00 Total Customer List 25.00 25.00 10.00 10.00 (15.00) (15.00) Transmission Facilities 300.00 300.00 900.00 900.00 600.00 600.00 Utility Billing Search - Non - Resident 5:00 5.00 5.00 5.00 10.00 Utility Billing Search - Resident (no charge) 0.00 0.00 0.00 0.00 0.00 Variance Petition Application Fee 165.00 1,320.00 200.00 1,600.00 280.00 280.00 Video Tape Copies - Police 25.00 100.00 60.00 240.00 140.00 140.00 Video Tapes - Administration 25.00 25.00 5.00 5.00 (20.00) (20.00) Waste Haulers License 50.00 850.00 120.00 2,040.00 1,190.00 1,190.00 Water Meter Accuracy Check - Testing 3" meters 36.00 36.00 115.00 115.00 79.00 79.00 Water Meter Accuracy Check - Testing 4" meters 70.00 70.00 115.00 115.00 45.00 45.00 Water Meter Accuracy Check - Testing 5/8" - 2A meters 30.00 30.00 115.00 115.00 85.00 85.00 Water Meter Accuracy Check - Testing 6" meters 100.00 100.00 115.00 115.00 15.00 15.00 Water Meter Installation Charges 0.00 0.00 0.00 0.00 0.00 Water Tower Antennas - Annual Rent Payment 0.00 0.00 0.00 0.00 0.00 Water Tower Antennas - Application Fee 2,500.00 5,000.00 2,500.00 5.000.00 0.00 Weed Inspections 60.00 1,600.00 200.00 6,000.00 4,200.00 4,200.00 Wetland Notification/Application Form 75.00 750.00 1,050.00 10,500.00 9.750.00 9,750.00 Zoning Ordinance and Subdivision Ordinance 9.50 171.00 30.00 540.00 369.00 369.00 Zoning Ordinance Text Amendment 330.00 660.00 1,370.00 2,740.00 2,080.00 2,080.00 DARE - ISD #196 5.413.00 5,413.00 5,413.00 5,413.00 0.00 School Liaison - ISO #196 39,132.00 39,132.00 39,132.00 39,132.00 0.00 Mutual Aid Assistance Group - Police 0.00 0.00 0.00 0.00 0.00 Deputy Registrar 34,738.24 34,73824 35,000.00 35,000.00 262.00 261.76 Port Authority - Fund 201 6,000.00 6,000.00 68,973.00 68,973.00 62,973.00 62,973.00 Water Utility - Fund 601 211,500.00 211,500.00 341,172.00 341,172.00 129,672.00 129,672.00 Sewer Utility - Fund 602 210,500.00 210,500.00 331,993.00 331,993.00 121,493.00 121,493.00 Storm Water Utility - Fund 603 172.300.00 172.300.00 120,107.00 120.107.00 (52,193.00) (52,193.00) Ice Arena - Fund 650 165,400.00 165,400.00 322,048.00 322,048.00 156,648.00 156,648.00 k 4 d SPRINGSTED Page 46 Exhibit C 1 Summary - Cost of Fees 1 1 1 i 1 1 ' {�� SPRINGSTED Page 47 Exhibit G Stimmary - Cost of Fees Item Annual Units Department Total Cost Community Public Parks & Administration Finance Development Police Fire Works Rec 2020 Comprehensive Guide Plan 20 89.20 1,784.00 5% Administrative Fee - Development Agreement 1 291.00 40,067.00 40,358.00 Administrative Appeals to the Planning Commission 3 118.33 355.00 Administrative Handling Fee 31 11.00 33.00 Adult Use Establishments License 1 108.00 0.00 108.00 Affidavits - Certificates of Authenticity 1 31.00 31.00 Alarm System Permit/Review - Large 1 226.00 226.00 Alarm System Permit/Review - Small 1 97.00 97.00 Alarm User Permit False Alarms 30 131.43 3,943.00 Animal Licenses - Biennial Fee - Spayed and Neutered 80 5.03 402.00 Animal Licenses - Biennial Fee - Uns a ed and Unneutered 80 5.23 418.00 Animal Licenses - Duplicate Tag 3 4.67 14.00 Appeal of Planning Commission Decision to City Council 3 118.33 355.00 Asbuilts /Record Drawings 30 47.93 1,438.00 Assessment Searches 1 23.00 32.00 55.00 Audio Tape Copies - Police 40 43.68 1,747.00 Background Checks 1300 16.50 21,454.00 Block Party Permit 10 44.30 692.90 7,372.00 Building Permit - 3-Season Porches 181 183.44 3,302.00 Building Permit - Commercial / IndustriaUlnstitutional - Sheds 1 142.00 142.00 Buildinq Permit - Commercial /Industrial /Institutional - Slabs 1 53.00 53.00 Building Permit - Commercial /Industrial /Institutional Addition 4 630.25 2,521.00 Building Permit - Commercial /IndustriaUlnstitutional New Construction 7 1,094.14 79.86 8,218.00 Building Permit - CommerciaUlndustrial/institutional Remodet/Alteratfons 17 234.29 3,983.00 Building Permit - Decks 142 107.15 15,216.00 Building Permit - Fences 91 45.75 4,163.00 Buildinq Permit - Fireplaces 62 65.58 4,066.00 Building Permit - Garage 5 80.80 404.00 Building Permit - Manufactured Homes inclusive of all ins ec & connects 1 82.00 82.00 Building Permit - Moving Permit - Out 1 155.00 155.00 Building Permit - Moving Permit - In 1 151.00 151.00 Building Permit - Penalty for Failure to Obtain Proper Permits (b /f work be ins ) 5 41.60 208.00 Building Permit - Re-roofing - Commercial /IndustriaUlnstitutional 7 84.43 591.00 Building Permit - Re-roofing - Multi-Family 1 46.00 46.00 Building Permit - Re-roofin -Residential -Tear Off; Re- Roof and Overlay 54 39.57 2,137.00 Building Permit - Residential Addition 18 349.22 6,286.00 Building Permit - Residential New Construction 304 349.29 79.88 130,469.00 Building Permit - Residential Remodel /Alterations 17 88.18 1,499.00 Building Permit - Residential/Multi-Family - Sheds 9 57.56 518.00 Building Permit - Residential/Multi-Family :- Slabs /Patios 7 29.29 205.00 Building Permit - Re-siding - Commerciallindustriai /Institutional 1 97.00 97.00 Building Permit - Re-siding - Residential 0 0.00 Building Permit - Single Family Dwelling - Basement Finish 80 149.66 11,973.00 Buildinq Permit - Swimming Pools 21 98.24 2,063.00 Building Permit - Window Replacements 27 34.56 933.00 Burning Permit 11 235.00 235.00 Cattery Registration License 1 0.00 0.00 0.00 Certificate of Occupancy Inspection and /or Renewal Fee - Building 1 33.00 33.00 Certificate of Occupancy Inspection and/or Renewal Fee - Fire 1 965.00 965.00 Check Return Charge 11 43.91 8.18 573.00 H SPRINGSTED Page 48 Exhibit C Riimmary - Cost of Fees Item Annual Units Department Total Cost Community Administration Finance Development Police Fire Public Parks & Works Rec City Staff Billings 0 0.00 City Street & Utility Specifications 10 9,616.70 96,167.00 Comprehensive Guide Plan Amendment Application Fee 3 2,733.33 967.67 11,103.00 Conditional Use Permit 21 879.50 1,759.00 Copies - Agendas & Minutes mailed per year - N/C residents 19 33.84 643.00 Copies - Agendas mailed per year - N/C residents 85 26.47 2,250.00 Copies - Minutes mailed per year - N/C residents 25 26.40 660.00 Curb Cuts; DrivewaV Access Permits; Transit Stop Kiosks 15 120.00 1,600.00 Day Care Inspection - Commercial 1 291.00 291.00 Day Care Inspection - Residential 6 129.17 775.00 Demolition Permit 6 57.50 345.00 Documentation Fees - Blue Line Copies 1 0.00 Documentation Fees - Building Department Miscellaneous Documents 1 8.00 8.00 Documentation Fees - Building Department Reports 2 92.50 185.00 Electrical Permits 1921 24.62 47,301.00 Environmental Assessment Worksheets 1 4,189.00 62.00 4,251.00 Filing Fees - Mayor and Council 1 22.00 22.00 Fire Photo (per co 1 67.00 67.00 Fire Report (per co 1 12.00 12.00 Fire Safety House 12 31.75 0.00 381.00 Fire Sprinkler Protection System - Large 1 10.00 1,872.00 1,882.00 Fire Sprinkler Protection System - Small 1 10.00 226.00 236.00 Fire Video Tae 1 31.00 31.00 Fuel Tank installation 1 1,132.00 1,132.00 Fuel Tank Removal 1 646.00 646.00 Gambling Permits 61 159.50 957.00 GIS Fees - All other -final plat (per acre 1 32.00 32.00 GIS Fees - Simple Lot/Parcel Split or Boundary Change 1 144.00 144.00 GIS "Fees - Single family, town homes or multi-family 1 97.00 97.00 Grading Permits 3 11.00 319.67 992.00 HVAC & Refrigeration - Other Than Residential - ALL New Construction 17 168.94 2,872.00 HVAC & Refrigeration - Residential - ALL New Construction 380 95.59 36,323.00 Interim Use Permit 2 366.50 733.00 Joint Applications 1 0.00 Kennel & Cattery Inspections 1 0.00 0.00 0.00 Kennel Registration License - Commercial - New Application 1 0.00 0.00 0.00 Kennel Registration License - Renewal 3 0.00 0.00 Kennel Registration License - Residential - New Application 1 0.00 0.00 0.00 Large Public Gathering on City Parkland (Resolution 1997 -36) - 500 or more eo le 1 0.00 692.00 692.00 Liquor License - Amending an Existing Liquor License 1 81.00 35.00 116.00 Liquor License - Bottle Club 1 81.00 0.00 81.00 Liquor License - Off -Sale 3.2% Malt 2 79.00 68.50 295.00 Liquor License - Off -Sale Intoxicating 2 241.00 68.50 619.00 Liquor License - One-day Bottle Club 1 81.00 0.00 81.00 Liquor License - On -Sale 3.2% Malt 4 80.00 66.25 585.00 Liquor License - On -Sale Intoxicating CLASS A 1 243.00 106.00 349.00 Liquor License - On -Sale Intoxicating CLASS B 2 241.00 107.50 697.00 Liquor License - On -Safe Intoxicating on Public Premise - Annual 1 0.00 345.00 345.00 Liquor License - On -Sale Intoxicating on Public Premise - Per Event 6 25.67 345.33 2,226.00 Liquor License - On -Sale Wine it 243.00 65.00 308.00 ® SPRINGSTED Page 49 Exhibit C Summary - Cost of Fees Item Annual Units Department Total Cost Community Public Parks & Administration Finance Development Police Fire Works Rec Liquor License - Special Club On -Sale Intoxicating (1,001 - 2,000 0 0.00 Liquor License - Special Club On -Sale Intoxicating 2,001 - 4,000) 0 0.00 Liquor License - Special Club On -Sale Intoxicating 201 - 500 1 81.00 106.00 187.00 Liquor License - Special Club On -Sale Intoxicating 4,001 - 6,000) 0 0.00 Liquor License - Special Club On -Sale Intoxicating 501 - 1,000) 0 0.00 Liquor License - Special Club On -Sale Intoxicating more than 6,001) 0 0.00 Liquor License - Special Club On -Sale Intoxicatin under 200 1 81.00 106.00 187.00 Li uor License - Special Sunday 6 79.67 107.50 1,123.00 Liquor License - Temporary On -Sale 3.2 % Matt 1 81.00 4.00 85.00 Liquor License - Temporary On -Sale Intoxicating 2 79.00 25.00 208.00 Maps - Half- Section (property lines only) 30 47.93 1,438.00 Maps - Plat 301 47.93 1,438.00 Maps - To 0 1/2 section hard co 1 46.00 46.00 Maps - Wetland Inventory Map 15 47.87 718.00 Maps - Zoning 16 177.81 383.13 8,975.00 Meter Disconnection Charge 6 22.17 50.67 437.00 Meter Reconnection Charge 6 22.17 50.67 437.00 Mineral Extraction Permit - Annual Fee 1 191.00 191.00 Mineral Extraction Permit - Application Fee 2 241.50 391.50 1,266.00 Mineral Extraction Permit - Surety Bond 0 0.00 Miscellaneous Documents (survey sections• zoning ordinances; etc. 1 0.00 0.00 New Customer List 36 44.03 1,585.00 Notary Fees 312 1.02 1.56 0.88 0.66 1,284.00 Officers Report - Fire 1 15.00 15.00 Operation of Haunted House 1 128.00 128.00 Parkinq Lots 1 0.00 Pawn Shop License - 0 - 20 pawns a day 1 0.00 0.00 Pawn Shop License - 21 - 40 pawns a day 1 0.00 0.00 Pawn Shop License - 41 and over 2awns a day 1 0.00 , 0.00 Peddlers Solicitors and Transient Merchants 20 39.90 18.50 1,168.00 Penalty for Failure to Obtain Proper Permits (b/f work begins) - Fire 1 0.00 0.00 Permit to Carry Handgun 66 37.33 2,464.00 Photocopy Fee - Administration 120 1.58 " 190.00 Photograph Copies - Police 11 27.36 301.00 Plan Check Fees - 3- Season Porches 18 15.17 273.00 Plan Check Fees - Commercial /IndustriaUlnstitutional - Additions 4 599.50 0.00 2,398.00 Plan Check Fees - Commercial /IndustriaUlnstitutional - New Construction 7 599.14 0.00 4,194.00 Plan Check Fees - Commercial /Industrial /Institutional - Remodel /Alterations 17 119.94 0.00 2,039.00 Plan Check Fees - Commercial /Industrial /Institutional - Sheds 1 59.00 59.00 Plan Check Fees - Commercial /Industrial /Institutional - Slabs 1 14.00 14.00 Plan Check Fees - Garage 5 29.80 149.00 Plan Check Fees - Residential Addition 18 59.78 0.00 1,076.00 Plan Check Fees - Residential New Construction 304 59.90 0.00 18,210.00 Plan Check Fees - Residential Remodel/Alterations 17 59.94 0.00 1,019.00 Plan Check Fees - Residential/Multi -Family - Sheds 9 30.33 273.00 Planned Unit Development - Administrative 3 672.00 2,016.00 Planned Unit Development - Concept Plan 3 924.67 2,774.00 Planned Unit Development - Final Development Plan 2 1,400.50 195.50 3,192.00 Planned Unit Development - Major Amendment 2 1,694.00 781.00 4,950.00 Planned Unit Develo ment - Minor Amendment 2 854.00 1,708.00 Plumbin - Other Than Residential - ALL New Construction 17 168.94 2,872.00 H SPRINGSTED Page 50 Exhibit C Summary - Cost of Fees Item Annual Units Department Total Cost Community Public Parks & Administration Finance Development Police Fire Works Rec Plumbing - Residential - ALL New Construction 459 95.58 43,873.00 Police Reports 600 6.95 4,171.00 Pyrotechnic Display of Fireworks 2 516.50 1 Recreation Fire Permit 3001 2.65 16.14 5,636.00 Re-inspections - Building 1 33.00 33.00 Re-Inspections - Fire 1 15.00 15.00 Residential Satellite Dishes and Antennas 1 27.00 27.00 Rezoninq 10 649.80 6,498.00 Right-of-Way/Utility Easement Vacation Fee 3 0.00 309.67 929.00 Septic System Maintenance/Operation - Commercial Operational 1 33.00 33.00 Septic System Maintenance/Operation - ISTS inspections & investigations 1 74.00 74.00 Septic System Maintenance /Operation - Late Renewal Fee - COMMERCIAL ONLY 1 24.00 24.00 Septic S stem Maintenance/Operation - Residential Maintenance (N/C) 1 33.00 33.00 Sewer & Water Installation Permit - Municipal - ALL Types 319 34.58 11 030.00 Sewer & Water Installation Permit - Private - ALL Classifications 25 171.32 4,283.00 Sidewalk/Trail Snow Removal (per lot 1 108.00 108.00 Signs - Permanent Installation 23 211.17 4,857.00 Signs - Temporary 15 115.60 1,734.00 Site Plan Review - Site: Less than One Acre 3 991.33 2,974.00 Site Plan Review - Site: One Acre or More 4 991.50 580.50 6,288.00 Special and Miscellaneous Inspections - Building 2 31.50 63.00 Special and Miscellaneous Inspections - Fire 1 128.00 128.00 Storage and Use of Hazardous Materials - annual 1 614.00 614.00 Street Excavation - minimum bond deposit with City 1 0.00 Street Excavation & Curb Cuts: Private Utility Permits 35 383.14 13,410.00 Subdivision Fees - Administrative Plat/Simple Plat 4 915.00 3,660.00 Subdivision Fees - Final Plat 101 506.70 195.20 7,019.00 Subdivision Fees - Lot Combination 2 364.50 729.00 Subdivision Fees - Lot Split 3 983.33 2,950.00 Subdivision Fees - Other Subdivision 2 364.50 729.00 Subdivision Fees- Preliminary Plat 6 1,694.17 1,953.17 21,884.00 Tattoo & BodV Piercing Establish - Annual Business License 1 0.00 0.00 Tattoo & Body Piercing Establish - Annual Personal Service License 1 0.00 0.00 Temporary Use of LP Gas 1 97.00 97.00 Total Customer List 11 8.00 8.00 Transmission Facilities 1 880.00 880.00 Utllitv Billinq Search - Non - Resident 1 9.00 9.00 Utility Billing Search - Resident no charge) 300 11.01 3,302.00 Variance Petition Application Fee 8 386.50 3,092.00 Video Tape Copies - Police 4 57.75 231.00 Video Tapes - Administration 1 3.00 3.00 Waste Haulers License 17 119.76 2,036.00 Water Meter Accuracy Check - Testing 3" meters 1 115.00 115.00 Water Meter Accuracy Check - Testing 4" meters 1 115.00 115.00 Water Meter Accuracy Check - Testing 5/8" - 2A meters 1 115.00 115.00 Water Meter Accuracy Check - Testing 6" meters 1 115.00 115.00 Water Meter Installation Charges 80 63.79 5 Water Tower Antennas - Annual Rent Pa ment 1 0.00 Water Tower Antennas - Application Fee 2 767.50 1,535.00 Weed Ins ections 1 301 197.50 1 5,925.00 ® SPRINGSTED Page 51 Exhibit C Summary - Cost of Fees Item Annual Units Department Total Cost Community Public Parks & Administration Finance Development Police Fire Works Rec Wetland Notification/Application Form 10 1,038.20 10,382.00 Zoninq Ordinance and Subdivision Ordinance 18 29.78 536.00 Zoning Ordinance Text Amendment 2 1,369.00 2,738.00 0.00 DARE - ISD #196 1 62,210.00 62,210.00 School Liaison - ISD #196 1 116,920.00 116,920.00 Mutual Aid Assistance Group - Police 1 20,765.00 20,765.00 Deputv Re istrar 1 75,023.00 75,023.00 Port Authority - Fund 201 1 33,892.00 35,081.00 68,973.00 Water Utility - Fund 601 1 19,805.00 306,545.00 326,350.00 Sewer Utility - Fund 602 1 19,805.00 300,446.00 320,251.00 Storm Water Utility - Fund 603 1 19,805.00 97,351.00 117,156.00 Ice Arena - Fund 650 1 322,048.00 322,048.00 36,195.08 134,622.83 67,858.15 201,148.53 7,458.80 764,920.11 323,430.99 2,183,927.00 ® SPRINGSTED Page 52