HomeMy WebLinkAbout6.j. Mn/DOT Traffic Control Signal AgreementCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: January 21, 2003
AGENDA ITEM: Mn/DOT Traffic Control Signal Agreement
TH 3 & 160` Street
AGENDA SECTION:
Consent
PREPARED BY: Andrew J. Brotzler, P.E., City Engineer
AGEND11fa x.
ATTACHMENTS: Resolution, Mn/DOT Agreement
APPROVED BY:
Please find attached a copy of the Minnesota Department of Transportation Traffic Control Signal Agreement
No. 84289R between Mn/DOT, Dakota County, Empire Township and the City of Rosemount. As previously
noted, Mn/DOT and Dakota County have coordinated the design of a signal system for this intersection in
response to the higher than projected traffic volumes and number of accidents. As the two roadways are under
the jurisdiction of Mn/DOT and Dakota County, all construction costs associated with the signal system will be
paid by Mn/DOT and Dakota County.
The City of Rosemount's participation in this Agreement is limited to a cost -share of the energy costs associated
with the operation of the signal system and streetlights. In accordance with Dakota County's cost - participation
policy, the City of Rosemount will be invoiced by Dakota County for 25 percent of the signal system energy
cost, approximately $115 /quarter. For the streetlights, Xcel Energy will invoice the City with the average
quarterly cost being $240 /quarter. The proposed cost sharing outlined in this Agreement is similar to the cost
sharing included as part of current signal agreements for the existing signal systems in the City.
Bids are scheduled to be received by Mn/DOT on Thursday, January 24, 2003. All construction related
activities would be administered by Mn/DOT and Dakota County.
The City Attorney has reviewed this Agreement.
Staff recommends approval of this item.
RECOMMENDED ACTION: MOTION TO ADOPT A RESOLUTION ENTERING INTO
AGREEMENT NO. 84289R WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR A
TRAFFIC CONTROL SIGNAL AND AUTHORIZE THE NECESSARY SIGNATURES ON SUCH
AGREEMENT.
COUNCIL ACTION:
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2003 -
A RESOLUTION ENTERING INTO AGREEMENT NO. 84289R
WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION
FOR A TRAFFIC CONTROL SIGNAL
BE IT RESOLVED, that the City of Rosemount enter into an Agreement with the State of Minnesota,
Department of Transportation for the following purposes, to -wit:
To install a new traffic control signal with streetlights, emergency vehicle pre - emption, advanced
warning flashers and signing on Trunk Highway No. 3 at County State Aid Highway No. 46
(160t Street West) in accordance with the terms and conditions set forth and contained in
Agreement NO. 84289R, a copy of which was before the Council.
BE IT FURTHER RESOLVED, that the proper City officials be and hereby are authorized to execute
such Agreement and any amendments, and thereby assume for and on behalf of the City all of the
contractual obligations contained therein.
ADOPTED this 21" day of January, 2003.
ATTEST:
Linda Jentink, City Clerk
William H. Droste, Mayor
CERTIFICATION
I hereby certify that the foregoing is a true and correct copy of a resolution presented to and adopted by
the City Council of Rosemount at a duly authorized meeting thereof, held on the 21 st day of January,
2003, as disclosed by the records of said City in my possession.
(SEAL)
Motion by:
Voted in favor:
Linda J. Jentink, Rosemount City Clerk
Second by:
Voted against:
JAN,10.2003. 1:50PM DAKOTA CO TRANS DEPT 9528917127 N0,4607 P. 2
MINNESOTA TRANSPORTATION DEPARTMENT
TRAFFIC CONTROL SIGNAL
AGREEMENT NO. 84289R
BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
AND
THE COUNTY OF DAKOTA E
AND
THE CITY OF ROSEMOUNT
AND
THE TOWNSHIP OF EMPIRE
TO
Install a new Traffic Control Signal with Street Lights,
Emergency Vehicle Pre- emption, Advanced Warning Flashers and
Signing on Trunk Highway No. 3 at County State Aid Highway
No. 46 (160 Street West) in Rosemount and Empire Township,
Dakota County, Minnesota.
S.P. 1921 -75
S.A.P. 19- , 646 -03
C.P. 46 -16
Prepared by Pre - Letting Services
1
ESTIMATED AMOUNT RECEIVABLE
County of Dakota $129,060.00
AMOUNT ENCUMBERED
None
Otherwise Covered
JAN.1O.2003. 1:50PM DAKOTA CO TRANS DEPT 9528917127
NO. 4607 P. 3
r
PARTIES
THIS AGREEMENT is entered into by the Minnesota
Department of Transportation, (State), and the County of Dakota,
(County), and the City of Rosemount, (City), and the Township of
Empire, (Township).
RECITALS
Minnesota Statutes Section 161.20 authorizes the
Commissioner of Transportation to enter into agreements with any
governmental authority for the purposes of constructing,
maintaining and improving the Trunk Highway system. 1
The State has determined that there is justification
and it is in the public's best interest to and.install a new
traffic control signal including street lights, advanced warning
flashers and signing, (Traffic Control Signal) at the
locations) set out in this Agreement.
The City and the Township requests and the State
agrees to the installation of an Emergency vehicle Pre- emption
System, (EVP System) as a part of the new Traffic Control Signal
i
installation. ,
It is considered in the public's best interest for the
State to provide a new cabinet and control equipment to operate
the new Traffic Control Signal.
84289R
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JAN,10,2003. 1:50PM
DAKOTA CO TRANS
DEPT 9528917127
NO,4607 P. 4
The
County, City,
Township and
the State will
participate in the cost, maintenance and operation of the new
Traffic Control Signal and EVP System.
CONTRACT
1. The State will prepare the necessary plan,
specifications and proposal, (Preliminary Engineering), The
State will also perform all necessary construction inspection,
(Construction Engineering).
2. The Cost of Construction, (Construction Cost)
consists of the contract cost of the work or, if the work is not
contracted, the actual cost of all labor, materials, and
equipment rental required to complete the work. Construction
Cost does not include the cost of providing the power supply to
the service pole or pad.
3. The State, with its own resources or by contract,
will install a new Traffic Control Signal and EVP System on
Trunk Highway No. 3 at County State Aid Highway No. 46 (160
Street West) pursuant'to State Project No, 1921 -75, State Aid
Project No. 19- 646 -03 and County Project No. 46 -16. Estimated
Construction Cost is $239,000.00 which includes a lump sum
amount of $19,000.00 for State furnished Materials. State's
share is 50 percent. County's share is 50 percent,
84269R
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JAN,10,2003. 1:50PM DAKOTA CO TRANS DEPT 9528917127
NO, 4607 P. 5 i
4. Upon execution of this agreement, award of the
Construction Contract and receipt of State's written request,
the County will make an advance payment to the State of its
project costs. The County's project costs will be the sum of
the following:
a. The County's share (as specified in
Paragraph 3) based on the actual bid prices
and the lump sum State furnished Material
costs.
b. Eight percent of its share [Item (a) above]
for the cost of Construction Engineering.
5. Upon completion and final State acceptance of the
project, the County's final project costs will be the sum of the
following:
a. The County's share (as specified in
Paragraph 3), based on the actual.
Construction Cost and the lump sum State
furnished Material costs.
b. Eight percent of its final share [Item (a)
above] for the cost of Construction
Engineering.
If the amount of the funds advanced by the County
exceeds the County's final project costs, the excess will be
Promptly returned to the County without interest. If the amount
84289R
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JAN,10.2O03. 1:5OPM DAKOTA CO TRANS DEPT 9528917127
N0, 4607 P. 6
s
of funds advanced by the County is less than the County's final
project costs, the County will promptly pay the balance to the
State without interest.
6. The County, City and Township will jointly be
responsible for providing the necessary electrical power for the
operation of the new Traffic Control Signal and EVP System at
the shared costs of 50 percent County and 25 percent City and
25 percent Township. The County will receive the bill for the
electrical power of the Traffic Control Signal and EVP System,
and invoice the City for 25 percent of the costs and the
Township for 25 percent of the costs. The City will provide the
necessary electrical power for the operation of the street
lights.
7. Upon completion of this project, the
responsibility for the new Traffic - Control Signal is as follows:
a) The County will, at its cost and expense: (1) relamp the
traffic control signal and advanced warning flashers; and
(2) clean and paint the traffic control signal, advanced warning
flashers and cabinet; b) The City will, at its cost and expense:
.(1) maintain the luminaires and all its components, including
replacement of the luminaire if necessary; (2) relamp the street
lights; and (3) clean and paint the luminaire mast arm
extensions; and c) The State will, at its cost and expense,
84289R
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0
JAN.10.2003. 1:51PM DAKOTA CO TRANS DEPT 9528917127
NO. 4607 P. 7
maintain the signing and perform all other traffic control
signal, advanced warning flasher and street light maintenance.
8. The EVp System will be installed, operated,
maintained, or removed in accordance with the following
conditions and requirements:
a) All maintenance of the EVP System must be -
done by State forces.
b) Emitter units may be installed only on
authorized emergency vehicles, as defined in
Minnesota Statutes Section 169.01,
Subdivision 5. Authorized emergency
vehicles may use emitter units only when
responding to an emergency. The City.and
'township will provide the State's Assistant
Division Engineer or his /her designated
representative a list,of all vehicles with
emitter units.
C) Malfunction of the EVp System must be
reported to the State immediately.
d) Tn the event the Evp System or its
components are, in the opinion of the State,
being misused or the conditions set forth in
Paragraph b above are violated, and such
misuse or violation continues after the City
84289R
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0
JAN. 10. 2003. 1:51PM
DAKOTA CO TRANS DEPT 9528917127
NO. 4507 P. 8
or Township receives written notice from the '
State, the State may remove the EVP System.
M
Upon removal of the EVP System pursuant to
this Paragraph, all of its parts and
components become the property of the State.
e) All timing of the EVP System will be
determined by the State.
All timing of the new Traffic Control Signal will
be determined by the State, and no changes may be made except
4
with the approval of the State.
10. Each party will be solely responsible for its own
acts and omissions -, and the results thereof, to the extent
authorized by law. The State's liability is governed by the
Minnesota Tort Claims Act, Minnesota Statutes Section 3.736.
Each party will be solely responsible for its own employees for
any workers Compensation Claims.
11. Any amendment to this Agreement must be in
writing and will not be effective until it has been executed and
approved by the same parties who executed and approved the
original Agreement, or their successors in office.
12. If the State fails to enforce any provisions of
this Agreement, that failure does not waive the provision or its
right to enforce it.
84289R
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JAN,10,2003. 1:51PM DAKOTA CO TRANS DEPT 9528917127
N0, 4607 P. 9
13. This Agreement contains all negotiations and
agreements between the parties relative to this project. No
other understanding regarding this Agreement, whether written or
oral, may be used to bind either party.
14. Minnesota law governs this contract. Venue for
all legal proceedings arising out of this Agreement, or its
breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
15, This Agreement is effective on the date the State
obtains all required signatures under Minnesota Statutes 16C.05,
Subdivision 2, and will remain in effect until terminated by
written agreement of the parties,
16. The State's obligation to perform any work, or to
let a Contract for the performance of the work, on the state ,
Project referenced above, is subject to the availability of
funding from the Minnesota Legislature or other funding source.
84289R
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JAN; 10, 2003 1:51PM
DAKOTA CO TRANS DEPT 9528917127
COUNTY OF DAKOTA
tAPPVED A RM:
.�.,
County Attorney,
RECOMMENDED FOR APPROVAL:
couAty Ii Away Engineer
NO 4607 P. 10
E r — ,
Y�
t
Date: ( jn!�
ITT'
�i• �� �saol tlZ -7 Cf7 ,
CITY OF ROSEMOUNT
APPROVED AS TO FORM:
City Attorney
$y=
Mayor
Date:
By:
City Administrator
Date:
842 89R
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JAN,10.2003 1:51PM DAKOTA CO TRANS DEPT 9528917127 NO,4607 P. 11
BOARD OF COUNTY COMMISSIONERS
DAKOTA COUNTY, MINNESOTA
December 17, 2002 s
Resolution No, 02 -707
Motion by Commissioner Turner Second by Commissioner Bataglia
Authorization to Execute Agreement 84289R with Minnesota Department of Transportation, Empire
Township, and City of Rosemount for Installation and Maintenance of Traffic Signal for County Project 46-
16, State Aid Project 1921.75
WHEREAS, County Project (CP) 46 -16 is the installation of a traffic control signal system at the intersection of
Trunk Highway (TH) 3 and County State Aid Highway (CSAH) 46; and
WHEREAS, Agreement 84289R with the Minnesota Department of Transportation (Mn /DOT), the City of
Rosemount, and Empire Township is needed to complete signal construction for CP 46 -16 and assign power ;cost
and maintenance responsibility for this new signal; and
WHEREAS, the approved 2002 -2006 Transportation Capital Improvement Program (CIP) includes $720,000 for
Unspecified Signal Projects in 2002; and
WHEREAS, a budget amendment is necessary to transfer funds in the amount of $125,000 from Unspecified Signal
Projects to CP 46 -16 for Dakota County's share of CP 46 -16.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the
County Administrator to execute Agreement 84289R with Mn /DOT, Empire Township, and the City of Rosemount
for CP 46 -16, subject to approval by the County Attorney's Office as to form; and
BE IT FURTHER RESOLVED, That the 2002 Transportation Capital Improvement Program is hereby amended as
follows;
Expense
CP 46 -16 $125,000
Unspecified Signal Projects (125,000)
STATE OF MINNESOTA
County of Dakota
YES
Harris
—4— Harris
Maher
x Maher
Bataglia
_ X Bataglia
Schauweiler
X— Schouweller
Turner
� x Turner
Krause
_—X Krause
Branning
X Branning
I, Mary S. Schelde, Clerk to the Board of the County of Dakota, State
of Minnesota, do hereby certify that I have compared the foregoing
NO copy of a resolutlon with the original minutes of the proceedings of the
Board of County Commissioners, Dakota County, Minnesota, at their
session held on the Ir day of December 2002, now on file In the
County Administration Department, and have found the same to be a
true and correct copy thereof
Witness my hand and official seal of Dakota County this 23ro day of
December 2002,
Clerk to the Board
JAN. 10. 2003. 1:52PM DAKOTA CO TRANS DEPT 9528917127 N0. 4607 P. 12
TOWNSHIP OF EMPIRE
RECOMMENDED FOR APPROVAL:
Township Board Member
By:
Chairperson of Township Board '
Date:
By:
Township Clerk
Date:
DEPARTMENT OF TRANSPORTATION
RECOMMENDED FOR APPROVAL:
Assistant Division Engineer
COMMISSIONER OF ADMINISTRATION
As delegated to Materials
Management Division
DEPARTMENT OF TRANSPORTATION
By:
State Design Engineer
Date
ATTORNEY GENERAL
As to form and execution:
8y: B
Date: Date:
84289R
JAN.10.2003- 1:52PM DAKOTA CO TRANS DEPT 9528917127
RESOLUTION
NO. 4607 P. 13
BE IT RESOLVED that the County of Dakota enter into an
agreement with the State of Minnesota, Department of
Transportation for the following purposes, to wit:
To install a new traffic control signal with street
lights, emergency vehicle pre-emption, advanced
warning flashers and signing on Trunk Highway No. 3 at
County State Aid Highway No. 46 ( 160tlz Street West) in
accordance with the terms and conditions set forth and
contained in Agreement No. 84289R, a copy of which was
before the Board.
BE IT FURTHER RESOLVED that the proper County officers
he and hereby are authorized to execute such agreement and any
amendments, and thereby assume for and on behalf of the County
all of the contractual obligations contained therein.
CERTIFICATION
State of Minnesota
County of Dakota
City of Rosemount
Township of Empire
I hereby certify that the foregoing Resolution is a
true and correct copy of a resolution presented to and adopted
by the Board of the County of Dakota at a duly authorized
meeting thereof held on the day of , 2002,
as shown by the minutes of said meeting in my possession.
Clerk to the Board
(Seal)
•, JAN,10,2003. 1:52PM DAKOTA CO TRANS DEPT 9528917127
RESOLUTION
NO, 4607 P. 15
f
;
;
BE IT RESOLVED that the Township of Empire enter into an
agreement with the State of Minnesota, Department of
Transportation for the following purposes, to wit:
To install a new traffic control signal with street
lights, emergency vehicle pre - emption, advanced
warning flashers and signing on Trunk Highway No. 3 at
County State Aid Highway No. 46 (160 Street West) in
accordance with the terms and conditions set forth and
contained in Agreement No. 84289R, a copy of which was
before the Board.
BE IT FURTHER RESOLVED that the proper Township
officers be and hereby are authorized to execute such agreement
and any amendments, and thereby assume for and on behalf of the
Township all of the contractual obligations contained therein,
CERTIFICATION
State of Minnesota
County of Dakota
City of Rosemount
Township of Empire
I hereby certify that.the foregoing Resolution is a
true and correct copy of a resolution presented to and adopted
by the Board of the Township of Empire at a duly authorized
meeting thereof held on the day of 2002,
as shown by the minutes of said meeting in my possession.
Township Clerk
(Seal)