HomeMy WebLinkAbout6.g. Encumbrance of 2002 Budget Items Forward to 2003r CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: February 6, 2003
AGENDA ITEM: Encumbrance of 2002 Budget Items
Forward to 2003
AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director
AGEND4 . M#6/G,-
ATTACHMENTS: Resolution and General Journal Entries
APPROVED B :
This item is on the agenda for consideration of the approval of certain unspent 2002 budget items to
be encumbered forward to 2003. The following will attempt to summarize the attached
encumbrances:
1) Unused 2002 General Funds in the Finance Department budget to help pay for the future
GASB 34 implementation costs.
2) Unused 2002 Street CIP Funds for projects that were not completed.
3) Unused 2002 Equipment CIP Funds for purchases and projects that were not completed
because of delays in purchasing approvals until later in the year that prevented the purchases
from being made until 2003.
The entries required to complete the encumbrances and the resolution allowing us to do so are
attached.
RECOMMENDED ACTION:
Motion to adopt A RESOLUTION APPROVING THE ENCUMBRANCE OF CERTAIN 2002
BUDGET ITEMS TO 2003.
COUNCIL ACTION:
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2003
A RESOLUTION APPROVING THE ENCUMBRANCE OF
CERTAIN 2002 BUDGET ITEMS TO 2003
WHEREAS, the City Council recognizes the need to carry forward to 2003 certain
balances from the 2002 General Fund Operating Budget and the 2002 CIP Budgets,
which are summarized as follows:
(1) General Fund items that total an amount of $10,000.00;
(2) CIP items that total an amount of $463,400.00;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the encumbrance of the above listed account items from the 2002
budgets to 2003.
ADOPTED this 6 th day of February, 2003.
William H. Droste, Mayor
ATTEST:
Linda J. Jentink, City Clerk
Motion by:
Voted in favor:
Voted Against: _
Members Absent:
Seconded by:
2002 Encumbrance General Journal Entries
101- 41520 -01 -319
10,000.00
GASB 34 Expenses
101 -24405
10,000.00
To encumber 2002
Finance Dept. funds forward to 2003 for costs related to GASB 34 implementation
203- 49003 -01 -531
48,000.00
Dodd Court Reconstruction
203 -24430
48,000.00
203- 49003 -01 -532
106,000.00
Canada Avenue /CSAH 42 Turn Lanes
203 -24431
106,000.00
To encumber 2002
Street CIP funds
forward to 2003 for unfinished projects
207- 49007 =01 -530
4,900.00
Dallara Park Basketball Court (Hoops & Striping)
207 -24489
4,900.00
207- 49007 -01 -551
30,000.00
1/2 Ton 4x4 Fire Dept. Pickup Replacement
207 -24483
30,000.00
207- 49007 -01 -552
33,000.00
Replace P.W. Pickup #335
207- 49007 -01 -554
33,000.00
Replace P.W. Pickup #337
207- 49007 -01 -555
33,000.00
Replace P.W. Pickup #340
207 -24484
99,000.00
207- 49007 -01 -553
33,000.00
Replace Irrigation Van #320
207 -24485
33,000.00
207- 49007 -01 -581
1,500.00
Replace Cell Phones in Squad Cars
207 -24486
1,500.00
207- 49007 -01 -582
2,000.00
Mobile Radio for Squad Car
207 -24481
2,000.00
207- 49007 -01 -584
30,000.00
Portable Generator for P.W.
207 -24496
30,000.00
207- 49007 -01 -586
60,000.00
Replace City's Financial Software
207 -24488
60,000.00
207- 49007 -01 -587
49,000.00
Police - CAD & Mobile Software (Payment 1 of 3)
207 -24487
49,000.00
To encumber 2002 Equipment CIP funds forward to 2003 for delayed purchases /projects