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Home My WebLink About2.b. Leprechaun Days Contract1 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR DISCUSSION COMMITTEE OF THE WHOLE: February 13, 2003 AGENDA ITEM: Leprechaun Days Service Agreement AGENDA SECTION PREPARED BY: Dan Schultz, Parks and Recreation Director AGENDI 12 B ATTACHMENTS: Executive Summary from July 2, 2002 Council APPROVED BY: Meeting, 2002 Contract, Table of Activities with Street Closings Attached is a copy of the 2002 Leprechaun Days Service Agreement and street closing information relating to the event. In past years, this agreement has been brought to the Council in July. I have spoken to the members of the Leprechaun Days Committee and have indicated to them that it would be in the best interest of the Committee and the City if the agreement were in place before the Committee signs contracts for bands, a carnival or other vendors. RECOMMENDED ACTION 1 NOTES: Discussion Only. . CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: JULY 2, 2002 AGENDA ITEM: LEPRECHAUN DAYS SERVICE AGREEMENT AGENDA SECTION: & AUTHORIZATION FOR STREET CLOSINGS CONSENT PREPARED BY: THOMAS D. BURT, CITY ADMINISTRATOR AGETMA No _ II ATTA AC WITH LOCA O S STREET CLOSOINGS I APPROVED B� • II The attached agreement between the City of Rosemount and the Leprechaun Days Committee sets out the conditions for the services and activities for the annual Leprechaun Days festival. Payment for services are paid from donations received from various community organizations and businesses. Also attached is a memo from Lisa Maurer, Recreation Supervisor, showing the various events, locations, equipment and staff required, and streets which may require to be closed when these events are held. To* BIZ RECOMMENDED ACTION: MOTION to approve the Service Agreement between the City of Rosemount and the Leprechaun Days Committee and to authorize the necessary signatures and temporary street closings for the listed events.. COUNCIL ACTION: SERVICE AGREEMENT BETWEEN THE CITY OF ROSEMOUNT AND LEPRECHAUN DAYS THIS AGREEMENT is made the day of July, 2002 by and between the City of Rosemount, a Minnesota municipal corporation (hereinafter referred to as "City ") and Leprechaun Days, a Minnesota association (hereinafter referred to as "Leprechaun Days'); WITNESSETH: WHEREAS, for a number of years Leprechaun Days has conducted an annual civic community festival known as Leprechaun Days (hereinafter referred to as AThe Community Festival); and WHEREAS, the city council of the City has determined that it is in the best interest of the City and its citizens to promote the City and its businesses and to provide recreational opportunities for its residents by entering into a contract with Leprechaun Days to conduct the Community Festival in 2002; NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements hereinafter set forth, .it is agreed as follows: 1. Leprechaun Days will organize and conduct, in cooperation with the city staff, the Community Festival for 2002, which shall run for ten days which shall be agreed upon by Leprechaun Days and the city council, in accordance with practices and standards of such festivals conducted in past years. Services shall include the recruitment, selection, training, and managing of such employees and volunteers as are necessary to conduct the Community Festival, and shall include but not be limited to: a. advertising and promotions including the design, production and distribution of buttons, flyers and posters, and the development and installation of signs and banners; b. securing all necessary governmental permits and seeking approval of street closings and other required City action; 2. Leprechaun Days will undertake the work of this agreement as an independent contractor, and Leprechaun Days officers, employees, volunteers, and agents shall not be deemed agents or employees of the City for any purposes including, but not limited to, income tax withholding, workers' compensation and unemployment compensation. 3. As consideration for the services provided by Leprechaun Days, the City will pay monies received as contributions in support of the Community Festival. The amount actually paid will be limited to the amount of such contributions received. The City will advise Leprechaun Days, on request, of the status of funds received and funds reasonably expected to be received. 4. Leprechaun Days will maintain liability insurance providing the following coverages: Commercial general liability with personal injury limits of not less than $1,000,000 per occurrence and a general aggregate limitation of not less than $2,000,000. The City of Rosemount will be named as additional insured on all such policies and proof of insurance will be provided to the City. 2 C. soliciting financial support from individuals, businesses and organizations including sponsorships of certain events; and d. conducting the following events or arranging for them to be conducted by other cooperating organizations, provided that events may be deleted or added with the approval of the city council: 1) Medallion Hunt 22) Kiddie Parade 2) Big Wheel Race 23) Blarney Stone Hunt 3) Penny Scramble 24) _ Amusement Rides 4) Bathtub Race 25) Wet N'Wild Day 5) Bingo 26) Teen Bowling at City Limits 6) Bowl for D.A.R.E. 27) Kvam's Softball Tournament 7) Puppets in the Park 28) Public Ice Skate 8) Fishing Derby 29) Radio Controlled Air Show 9) Sunday Night Specials 30) Hamster and Gerbil Races 10) Run for the Gold 31) BBQ Beef and Corn on the Cob Feed at 11) Rosemount Family Fitness Walk the Legion 12) Pet Contest 32), Euchre Tournament 13) Grand Day Parade 33) $.99 Bowling at City Limits 14) Mid Summer Faire 34) Family Fund Day at Cub Foods 15) Entertainment after the Parade 35) Toilet Bowl Races 16) Rootbeer Floats 36) Salute to Rosemount Youth — Central 17) Resource Fair Park 18) 500 Tournament 37) Steak Fry at the Legion 19) Leprechaun Days Street Dance 38) 50's day at City Limits 20) Fireworks Display 39) Rosie Patty Drop at RHS Stadium 21) Sneaky Pete's Garden Tractor Pull 2. Leprechaun Days will undertake the work of this agreement as an independent contractor, and Leprechaun Days officers, employees, volunteers, and agents shall not be deemed agents or employees of the City for any purposes including, but not limited to, income tax withholding, workers' compensation and unemployment compensation. 3. As consideration for the services provided by Leprechaun Days, the City will pay monies received as contributions in support of the Community Festival. The amount actually paid will be limited to the amount of such contributions received. The City will advise Leprechaun Days, on request, of the status of funds received and funds reasonably expected to be received. 4. Leprechaun Days will maintain liability insurance providing the following coverages: Commercial general liability with personal injury limits of not less than $1,000,000 per occurrence and a general aggregate limitation of not less than $2,000,000. The City of Rosemount will be named as additional insured on all such policies and proof of insurance will be provided to the City. 2 5. All services and activities conducted by Leprechaun Days shall be on a nondiscriminatory basis and in full compliance with all state and federal civil and human rights laws, regulations and rulings. 6. Those possessing current peddlers /solicitors' licenses cannot be part of Leprechaun Days or Mid- Summer Faire events unless they have registered with Leprechaun Days and have been approved by the committee. CITY OF ROSEMOUNT By: Cathy Busho, Mayor By: Linda Jentink, City Clerk LEPRECHAUN DAYS By: Leprechaun Days Treasurer 3 MEMO To: Rick Cook Tom Burt Gary Kalstabakken Dwayne Kuhns Scott Aker Linda Jentink Dan Schultz - From: Lisa Maurer, Parks and Recreation Date: June 27, 2002 Re: Street closings for 2002 Leprechaun Days. Requests for City. Staff, traffic control devices and maintenance equipment. Attached you will find the most recent listings of needs for street closings, traffic control (barricades, traffic cones), orange fences, vehicle needs as well as assistance from city staff that is required for the 2002 Leprechaun Days events. The streets will need to be closed for the specific events and times as indicated. If any of the above requests change, I will let you know as soon as possible. If you have any questions, I can be reached at 651- 322 -6003. Thanks. LEPRECHAUN DAVC 2nm _T? „ + r^_ Da /Date Event --- - -� �•1u iiaL'-4Iall�.G Location JUl 7 C u l me 1 1 Vehicle/Equipment /Staff ana velucles as of 6 -27 -02 Friday, July 19 Run for the Gold U of M Property 1 Truck Time During ng the day Friday otes: Pick up race equipment, 14' Pole Start/Finish Banner mile markers, wood stands Small Generator etc. at Apple Valley CC. 1 Pick -up truck for tables Truck currently at RCC Store at shop till Sat. morning Saturday, July 20 Run for the Gold U of M Property and chairs 3 staff By 7:00am 2 portable restrooms Cones for the route, 2 3 extra trash cans barricades and course signs. Move portable toilets to site, Sunday, July 21 Kiddie Parade Lower City Hall Parking Police will handle traffic Starts at 6:0 m set race course Parade route will be Monday, July 20 Lot — Central Park control. No street closings i around lower city hall parking lot Family Fun Day @ Cub Foods Cub Foods Barricades, cones to block B 7: Y Park & rec. will supply other Wednesday, July 24 Fishin Derb g Y Schwartz Pond (High off a Portion of arkin lot Mow grass around Before 4:3 OP m on a ui ment needs School P and ) shoreline a t pond by Wednesday East Shore — North of Bridge (same as usual) Wednesday, July 24 Big Wheel Races & Penny Scramble Rosemount Le ion g 4:30 Pm Cones, barricades & no Drop during the day Drop off cones and parking signs on Burma Ave. from 145` to 146` before 3:00pm — move to barricades and post no 2 barricades Burma at bathtub races on Thursday parking signs on Burma by 145th; Burma at 146 & 3:00pm driveways to Legion. Cones at legion driveways This equipment can be used and front doors to homes for the Bathtub races on Thursday, 25 Y, Y Fishing Derby Schwartz Pond and Senior Center. 1 portable toilet near Thursday By 8:30am bridge at pond Thursday Thursday, 25 Y, Y Bathtub Races Lower 147 Burma before 8:30am Posts, barricades, no Before 4:OOpm Avenue (near carwash) parking signs, fence and Knights will be putting up ties the fence. City staff can pound the posts, post no parking signs. Sweep Burma Ave. on Friday Thursday, 25 Y, Y Salute to Rosemount Youth Night & City Hall Barricade at City Hall Salute to Youth, Thursday morning I Mid Summer Faire parking lot. Yield to P g Pedestrians 6pm — 10:00pm will forward a map of City Hall parking lot layout signs w/ flashing lights. which will be provided by Handicapped parking on Joe Walsh 145` Street. Mid Summer Faire City Hall Mow /staff Friday Friday, July 26 Shut off irrigation by 7:30am. Hockey Rink -east should be mowed by this Saturda , Jul 27 Saturda Jul 27 Y. Y Mid Summer Faire Grande Day Parade — Ci H 145 Street -- - --- ---------- treet Swee er 8:00am time Schedule for 8:00am Noon Start Time 2 portable toilets located at RHS. B 10:30am Y Starts at Rsmt High School moves south on Chili, east on 145 north on Camero to Rsmt Middle Saturday, July 27 Grande Day Parade Canada & 145th Street Sweeper After School. Parade committee will ost No Parkin Si ns. Parade (start time Pick up cones, barricades Saturday, July 27 Fireworks Erickson Park No parking on East side of 12:00 m - Noon 10:00pm and swe street Brazil Ave (already enforced) "do not cross" tape. Leprechaun days Committee can reimburse for cost of tape. ,