HomeMy WebLinkAbout2.f. LAWCOM Grant Letter and Sports Dome LeaseCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR DISCUSSION
COMMITTEE OF THE WHOLE: September 10, 2003
AGENDA ITEM: LAWCON Grant Letter and Sports Dome Lease
AGENDA SECTION
PREPARED BY: Dan Schultz, Parks and Recreation Director
AGENDA NO. F
ATTACHMENTS: Irish Dome /RHS Lease and Letter to DNR
APPROVED BY:
City Attorney LeFevere, City Administrator Verbrugge and I met with representatives from ISD 196 regarding
the lease of land to Irish Dome LLC and a letter to be submitted to the Minnesota Department Natural
Resources (DNR) regarding the proposed improvements to the LAWCON grant restricted land. Attached is a
copy of the proposed lease and letter. The lease was drafted by ISD 196. City Attorney LeFevere did not see a
reason for the City to be part of this lease. The attached letter was composed by staff at ISD 196 as a draft and
sent to the DNR for preliminary review. The DNR is asking that the City submit the official letter regarding the
proposed improvements because the City signed the original LAWCON agreement that encompasses City and
ISD 196 land. Both the school lease and the letter to the DNR must be approved by the DNR prior to the
project moving forward.
Should the Council be in support of the attached letter, staff will prepare a City edited version to be reviewed by
ISD 196 and then sent to the DNR.
The City did receive a Conditional Use Permit (CUP) that was considered an incomplete application. The
developer is gathering more information to complete the CUP application.
RECOMMENDED ACTION \ NOTES: Discussion Only.
le �e.-O
LEASE
This Lease is made as of , 2003, between ISD #196, as "Landlord ", and
Irish Dome, LLC, as "Tenant" and the City of Rosemount "City."
FIRST: TERM AND RENT
1.01 Leased Premises. Landlord hereby leases to Tenant and Tenant hereby leases
from Landlord, subject to and with the benefit of the terms and provisions of the Lease, land at
Rosemount High School of approximately 110,500 square feet hereinafter referred to as the
"Leased Premises ". The Leased Premises is more fully identified in the Attached Exhibit A.
1.02 Term and Termination. The term of the Lease shall be for twenty (20) years
commencing on , 2003 and terminating, unless extended pursuant to the terms
of this Lease, on the last day of the last month of the twenty year term.
1.03 Rent. In lieu of cash rent, Tenant shall permit Landlord to use the Irish Dome to
be constructed on the Leased Premises between the hours of 5:30 a.m. to 7:00 a.m. and
2:OOp.m. to 5:30 p.m. Monday through Friday, on any days when school is in session pursuant
to the official school calendar of Rosemount High School. In addition to the above referenced
permitted use, the Landlord will also have use of the Irish Dome during the month of August at
the beginning of the fall athletic activities practice season based on the Minnesota State High
School League start date from 5:30 a.m. to 5:30 p.m. Monday through Friday. Tenant shall
open the Irish Dome during those times when it is designated for use by Landlord. Tenant
further agrees that it shall not rent out or otherwise allow the Irish Dome to be used on the day
annually designated by Rosemount High School as graduation day.
The parties shall meet at least annually to discuss Landlord's usage, and determine whether
any mutually agreed adjustments in Landlord's usage times are warranted.
SECOND: USE OF PREMISES
2.01 Use of Leased Premises. The Leased Premises shall be used and occupied by
Tenant for construction and bperation of a multi - purpose domed recreational facility and for all
other purposes reasonably incidental thereto. The facility to be constructed is more fully
described in Exhibit B. The facility shall be constructed on public property and shall be
operated for public recreation purposes in compliance with the provisions of the Land
and Water Conservation Fund Act and implementing guidelines to enhance the outdoor
recreational opportunities available on the Leased Premises.
The multi - purpose domed recreational facility shall be named the Irish Dome. Tenant shall not
rename the Irish Dome without the written approval of Landlord. In the event that the Irish
Dome is renamed, all references in this Lease to the Irish Dome will apply to the renamed
facility.
Tenant shall assure that the facility is constructed and operated in a manner consistent with all
pertinent federal, state and local regulations, including, but not limited to all civil rights and
accessibility legislation (e.g., Title Vl of the Civil Rights Act, Section 504 of the
Rehabilitation Act, the Americans with Disabilities Act) handiGap aGGessibility and local
building code requirements. Prior to commencing construction of the facility, Tenant shall,
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4.03 Liability. Tenant and Landlord shall each be responsible for the acts and
omissions of their own employees, officers and agents and neither party shall be responsible for
the acts and omissions of the other party's employees, officers and agents.
FIFTH: DAMAGE AND CONDEMNATION
5.01 Damage. If the Leased Premises and /or the Irish Dome are either partially or
totally destroyed by fire or other casualty, Tenant shall promptly repair and restore the Leased
Premises and /or the Irish Dome. Tenant's obligation to provide Landlord with use of the Irish
Dome as described in Section 1.03 shall abate during the time that Tenant is repairing and
restoring the Premises.
5.02 Condemnation of All the Leased Premises. If the whole of the Leased
Premises shall be acquired or condemned by eminent domain for any public or quasi - public use
or purpose or conveyed in anticipation or in lieu of such condemnation, or if a partial taking
occurs which makes continued operation of the Irish Dome impractical, then the term of this
Lease shall cease and terminate as of the date of title vesting in such proceeding and all rentals
shall be paid up to that date and Tenant shall have no claim against Landlord nor the
condemning authority for the value of any unexpired term of this Lease and rent shall be
adjusted to the date of such termination. In the event of a partial taking or condemnation which
is not extensive enough to render the Leased Premises unsuitable for the reasonable operation
of the Irish Dome, then this Lease shall continue in full force and effect without any reduction or
abatement of rent.
5.03 Award in Eminent Domain. Except as herein provided, Tenant shall not be
entitled to any portion of the award paid for the condemnation of the Leased Premises and
Landlord is to receive the full amount of such award, Tenant hereby expressly waiving any right
or claim to any portion thereof. Although all damages, whether awarded as compensation for
diminution in value of the lease hold or to the fee of the Leased Premises shall belong to
Landlord, Tenant shall have the right to claim and recover from the condemning authority, but
not from Landlord such compensation as may be separately awarded or recoverable by Tenant
on account of any and all damage to Tenant's business by reason of the taking and for or on
account of any cost or loss to which Tenant might be put in removing its merchandise, furniture,
.fixtures, leasehold improvements and equipment.
SIXTH: DEFAULTS
6.01 Events of Default. The following shall be "Events of Default" under this Lease
and the term "Events of Default" shall mean, whenever used in this Lease, any one or more of
the following events:
a) If Tenant fails to provide the Landlord use of the property pursuant to Section
1.03 hereof, or to make payment of any insurance premium to be paid on or prior to the
dates on which payments are required to be made; or
b) If Tenant shall default in the due and punctual performance of any other
covenants, conditions, agreements and provisions contained in the Lease or in any
instrument supplemental hereto on the part of Tenant to be performed and such default
shall continued for a period of 30 days after written notice, specifying such default and
requiring the same to be remedied, shall have been given to Tenant; or
aql legl slueaaeM pue slueUGAOO paolpuel •lueual of alge ldaooe si sesivaaad pas eal aql of agg
Jo uolllpuoo eql 6uunsse aoJ alglsuodsai aq pegs lueual •uolssassod pue aRU 1,0'/-
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- aseal slgl aapun 1ueu0AOo
ao luawaaa6e `uoile6llgo Aue Jo eoueAaasgo pue eoueuaaoJaad aoaoJua of algealsap
ao tiessaoau aeadde Aew Apba ul ao noel le uolloe aanalegM GNe1 AeW paolpuel (q
- paolpuel aql Jo uolssassod pue asn 1ueuewiad aq1 joJ eoe1d ul eoeJans
Janl lepiplip 0141 aneal ao aseal s1gl Jo 6uluul6eq aql le ul palslxe 1l uolllpuoo aq1 of
sasluaaad paseal agl uanlaa aaglla o1 (uo1ldo sl! 1e) lueua1 aalnbaa pue `ulaaagl Alaadoid
leuosj0d Aue pue auaop 0ql 0noua0J Algeboseas of lueual aalnbaa `sas'wGJd pase0l `
eql Jo uolssassod wojl lueual apnloxe `uaaal aseal aql aleupiel Am piolpuel (e
:uagl `bullslsgns aq pue pauaddeq aneq lle gs Joaaaq l,0•9
uolloaS ul of paijejej 1lneJaa Jo lu9A3 Aue aanauagM •11nelad uo salpawab ZO
'Jueafi aq; 10 suoJsino.rd pue sw.re; ay; y;iM ooueydwoo sjueual jo pao/pueq
Aq Mamar o!pouad a Bu!Mo11oj ;ueual o; uani6 uaaq aneq Heys `pe!pawai aq
o; awes aq; Buuinbe i pue a m1►ej cypods ay; BtgA loads `aopou uaJ ;!.IM ra ;je sAep
of jo pouad a aol panui;uoo st a rn11ej ay; papJno id 11nejap jo Juana ue awooeq
Ajuo Heys ainyej p►eS '•s ;uowaainbaa A;y!q!ssaooe pue asn o!Jgnd `ooueuoJujtew
jo spiepue ;s Buipnloui `GGGG pue /� ;1� `pao/pueq uoom ;aq ;uawaaafie Juerfi
ay; jo suoistno id pue sw.ia; algeo!ldde eqj y ;iM Aldwoo o; sl!ej Jueual 11 (b
- loiluoo ao Apolsno gons Jo uolldwnsse Jo alep aql
WOJJ SAep 06 ulgl!m paleupial aq lou llegs loaluoo ao Apolsno gons pue
`lueual Jo loiluoo ao Apolsno awnsse llegs uollolpsunf lualadwoo ao lanoo
Aue `saolgap J0 ple ao;allaJ aql aoJ noel aaglo Aue Jo suolslAoid 0141 aapun `JI (J
ao 'Joaaagl �Jjua aql Jo alep aql
uaaoJ sixep 09 urgllM paAels jo apse las ao paleoeA aq lou llegs aaaoap ao
luaw6pnf `aapao gons pue `Joeiagl alels Aue ao eouawV Jo salelS pallun
eql Jo alnlels ao Mel algeolldde Cue aapun lueual aql Jo uollezluebioei
6ui� aas lueua1 lsulebe pall) uo1lllad e 6ulAoadde ao `lueual lsule6e
PH uollllad e 6ulAoadde ao `lueu01 Jo a0Al0oaa ao ae1snal e bullulodde
ao `ldnj� ueq 1l bul6pnfpe ao `luaAlosul ue lueuej eq 6uiaeloap aaaoap
ao luaw5pnf `aapao ue aalue llegs uollolpsunf lualadwoo Jo linoo e Jl (a
ao `Jlasll aoJ aaAlaoaa ao
ealsnal a Jo luawpodde aql of 6u1jpm ul sluasuoo ao `siolipajo Jo jpuaq
aql aoJ luawu6lsse ue say ew ao `Aoldni� ueq ul uo11l19d e sag lueuej 11 (p
ao 's0slua0ad paseal 9q1 Jo aoueualuleW ao `luaWGAoadwi `uollonalsuoo
Jo linsai a se sasluaaad p9se0l 014101 goelle 01 suall Aue sm011e lueuai JI (o
School Board has authorized the School District to enter into this a Lease for the full term
herein granted.
7.02 Waiver. The failure of Landlord to enforce any term, covenant, or condition
herein contained shall not be deemed to be a waiver of such term, covenant or condition herein.
No covenant, term or condition of this Lease shall be deemed to have been waived by Landlord,
unless such waiver is in writing and signed by Landlord.
7.03 Assignment and Subleasing. This Lease may not be assigned in whole or in
part, and the Leased Premises may not be subleased as a whole or in part, by Tenant without
Landlord's prior written approval. This section shall not prohibit the Tenant from renting the
facility to individuals and groups for short-term usage.
7.04 Captions. The captions in the Lease are a matter of convenience and in no way
define, limit, construe or describe the scope or intent of such sections of this Lease.
7.05 Surrender of the Leased Premises. On the last day of the term or the sooner
termination thereof, Tenant shall peaceably surrender the Leased Premises and the Irish Dome
in good order, condition and repair, reasonable wear and tear only excepted.
7.06 Relationship of Landlord and Tenant. By this Lease, Landlord does not
acquire any right, title or interest in or to any property of Tenant except such rights as are
specifically stated in this Lease. Landlord shall not be liable to any creditor of Tenant or to any
claimant against the estate or property of Tenant for any debt, loss, contract, or other obligation
of Tenant. The relationship between Landlord and Tenant is solely that of Landlord and Tenant
and is not that of partners or joint ventures.
7.07 Entire Agreement. This Lease constitutes the entire agreement between the
parties and no earlier statements or prior written matter shall have any force or effect. Tenant
is not relying on any representations or agreements other than those contained in this Lease.
This Lease shall not be modified or canceled except by written instrument subscribed by both
parties.
7.08 Successors. The terms, conditions and agreements of this Lease and all rights
and obligations herein given to or imposed upon the parties hereto shall bind and inure to the
benefit of the respective heirs, executors, administrators, successors and assigns of the parties
hereto.
EIGHTH: ACQUISITION AT END OF LEASE TERM
8.01 Landlord's Acquisition. At the end of the lease term, Landlord shall acquire
ownership of all improvements constructed on the Leased Property including the Irish Dome
and all related personal property therein, at no cost to Landlord. Such acquisition shall serve as
additional consideration for Landlord under this Lease.
NINTH: NOTICES
9.01 Notices. All notices required under this Lease must be in writing and provided to
the designated contact person for the other party. The parties shall keep each other informed
in writing of any change in the designated contact person. At the time of the execution of this
Lease, the following persons are the designated contacts:
Landlord Contact Tenant Contact
Name Name
Title Title
Address Address
Phone Phone
The undersigned hereby acknowledge that they have read, understand and agree to be bound
by the terms of this Lease and are authorized to enter into this Lease on behalf of the
respective parties.
TENANT:
By
Its
CITY:
B y
Its
LANDLORD:
By
Its Chair
By
Its Clerk
te,
�k
mpi
August 13, 2003
19 ,V t?, Via Facsimile and U.S. Mail
(651) 296 -6047
Mr. Wayne Sames
Minnesota Department of Natural Resources
500 Lafayette Road
St. Paul, MN 55155 -4010
Re: Construction of Public Facility on L &WCF Assisted Site — Irish Dome
Dear Mr. Sames:
The purpose of this letter is to seek the approval of the DNR and the National Park Service to
construct a public facility on an L &WCF Assisted Site.
INTRODUCTION
As you are aware, Independent School District No. 196 ( "School District ") is currently pursuing
a project to erect a multi - purpose, domed, recreational facility ( "Facility ") on School District
property. The Facility will be used strictly for recreational purposes and primarily athletic
purposes. The Facility will be an inflatable structure with an athletic turf surface which can be
configured into various types of athletic fields, primarily for softball and soccer. The School
District is excited about the many new recreational opportunities the proposed Facility will
provide for public school students and the larger community.
The Facility will be placed on property that is covered by a LAWCON grant awarded in the late
seventies to the School District and the City of Rosemount ("City"). I believe you are in
possession of the specific grant documents in question.
The School District is pursuing this project along with a private organization named Irish Dome
L.L.C. You recently reviewed a lease between the School District, Irish Dome L.L.C. and the
City. The lease governs the responsibilities of the parties with respect to the proposed Facility.
The lease was also reviewed by the National Park Service. The parties revised the lease in
accordance with your recommendations and the recommendations of Bob Anderson of the
National Park Service. The revised lease was resubmitted and approved. A copy of that revised
lease is enclosed for your convenience. You will be notified if further revisions are made to this
lease before it is signed.
Mr. Wayne Sames
August 13, 2003
Page 2 of 5
REQUIREMENTS FOR APPROVAL OF A PUBLIC FACILITY
It is my understanding that there are eight (8) prerequisites for the construction of a facility on an
L &WCF Assisted Site. These eight (8) prerequisites are described in Chapter 675.9.3.D of the
L &WCF Grants Manual. The School District can satisfy each of these prerequisites for the
proposed Facility as described below:
All design and location alternatives have been adequately considered and rejected.
The parties have considered design and location alternatives and rejected other options.
The concept behind the Facility is to expand the recreational opportunities available to the
community. The Minnesota wintertime is long and characterized by very low temperatures and
significant snowfall. These factors have the effect of limiting outdoor recreation. A domed
recreational facility will allow community members to continue to use the L &WCF assisted site
for recreational pursuits even during inclement weather. There is not another design that will
offer such opportunities without compromising outdoor resources.
The parties considered other location alternatives that are not on an L &WCF assisted site. The
entire campus of Rosemount High School was considered as a potential site for the Facility.
Markings were laid out on three different locations and configured in various ways to encompass
the Facility's size requirements. Only one site emerged as a realistic possibility. The other two
sites were rejected because use of these sites for the Facility would restrict current classroom use
of athletic fields and force classes to use less convenient fields which would shorten class
periods. Further, the available parking lots would not be able to accommodate the additional
parking that would be needed if the, Facility was placed on either of these two alternative sites.
To provide the necessary parking at these alternative sites, playing fields would have to be paved
over into additional parking spots.
The L &WCF assisted site will enhance, rather than compromise, classroom use of recreational
property and has an existing parking lot adjacent to the site that is expected to fulfill most of the
Facility's parking needs.
2. The proposal has been adequately reviewed and recommended at the State level.
It is my understanding that the DNR received information and input with regard to the project
and it meets with DNR approval.
3 & 4. The structure and use of the Facility is compatible with outdoor recreation, will
increase outdoor use and outdoor use remains the overall primary function of the
site.
The L &WCF assisted site as a whole encompasses both City property and School District
property. The portion that is managed by the City is comprised of a public park complex with
playground equipment, picnic tables, a pond and woods.
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