HomeMy WebLinkAbout2.a. Development Review ProcessROSEMOU NT
MEMORANDUM
TO:
FROM:
DATE:
RE:
Honorable Mayor, City Council members, Planning Commissioners
Rick Pearson, City Planner
September 15, 2003
Development Review Process
CITY HALL
2875 - 145th Street West
Rosemount, MN
55068 -4997
Phone: 651 - 423 -4411
Hearing Impaired: 651 - 423 -6219
Fax: 651 - 423 -5203
The Council and Commissioners are being asked to consider some alternatives to the current
development review process. The intent is simplify and consolidate the review process and the
sequence of meetings that are an integral part. The attachments illustrate the current system of
two Planning Commission meetings and two Council meetings a month.
Proposal
One regular Planning Commission meeting per month for Development related applications.
The alternate meeting would be available for variances and Planning Commission work- sessions
as needed. That way, Citizens still have the accessibility of variance hearings twice a month, but
it would give developers additional (realistic) time for revisions, so that affected property owners
in the neighborhood do not feel like they have to attend weekly meetings.
The process would benefit from a more manageable pattern of application review. The current
system of two application deadlines a month creates overlapping workloads, that gets .
cumbersome when plan revisions start to occur. All of these things need to be tracked given the
demands of the "60 -day" law.
The obvious negative aspect of this proposal is that a monthly meeting can often be quite long.
Cities such as Eagan, Apple Valley and Lakeville have monthly Planning Commission meetings
that often go until midnight. Those cities however, do have more agenda items, given the larger
populations and current pace of development.
The length of the process will not change, nor will the public hearing requirements. The change
will result in a more cohesive review pattern and a fringe benefit would be to enhance the
systematic approach for plan revisions occurring during the process, and motivation for
developers to respond to City direction.
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First week
1. Receive Application (Prior to Deadline).
2. Review application for completeness.
3. Distribute plans.
Second week
4. Development Review Committee Staff Review
5. Schedule Public Hearing.
6. Public Hearing Notices to official newspaper.
7. Send out mailings.
Third Week
8. End of 10 -day acceptance period — Determination the application is
complete.
9. Development Review Committee — Finalize Staff recommendation.
10. Prepare Staff report / recommendation.
11. Planning Commission Packet assembled, copied and delivered.
Fourth Week
9. Planning Commission Public Hearing
Staff overview /presentation
Applicant/Developer's Comments
Public Comments
Commission discussion / action / recommendation.
10. Prepare meeting minutes.
Fifth Week
11. Staff Development Review Committee (discuss possible revisions)
12. Prepare Staff report / recommendation
13. Planning Commission Packet assembled, copied and delivered.
Sixth Week
14. Planning Commission Meeting (if needed for plan revisions).
15. Prepare meeting minutes.
16. Prepare Staff / report; draft resolution / ordinance.
17. City Council packet assembled, copied and delivered.
Seventh Week
18. City Council Meeting.
19. Prepare minutes, resolutions as needed.
Eiath Week
20. Planning Commission Meeting.
Ninth Week
21. City Council Meeting.
22. End of Statutory Sixty -Day Review Period — Extension letter sent if needed.