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Budget Amendmentsd CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE July 2, 2002 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA M ATTACHMENTS APPROVED BY Council Memo, Resolution, Donation Worksheets NJ This item is on the agenda for Council to formally amend the 2002 General Fund budget by resolution for donation items that Council has previously authorized, and will be authorizing this evening, covering expenditures made during the second quarter of 2002 Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures The attached memo and donation worksheets support the figures given in the resolution RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2002 BUDGET ITEMS for the General Fund as outlined in the attached memo COUNCIL ACTION: RITaN, •Cd►I VT, DATE June 24, 2002 TO Mayor Busho Council Members Cisewski, Edwards, Klassen Riley FROM Jeff May, Finance Director SUBJECT Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you GENERAL FUND DETAIL Detail for Revenues 101 36230 -00 -000 (Donations) Total Revenues Detail for Expenditures 101 41320 -01 -394 (P C Software Purchases) 101 42110 -01 -208 (Miscellaneous Supplies) 101 42210 -01 -586 (Other Equipment Purchases) 101 45100 -01 -439 (Other Miscellaneous Charges) Total Expenditures $4,69740 $4,69740 5000 1,10444 82671 2,71625 $4,69740 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2002- A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2002 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2002 General Fund Operating Budget, the totals which are as follows (1) General operating revenues, the total which reflects an increase of $4,697 40; (2) General operating expenditures, the total which reflects an increase of $4,69740, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2002 General Fund Operating Budget ADOPTED this 2 nd day of July, 2002 Cathy Busho, Mayor ATTEST Linda J Jentink, City Clerk Motion by Seconded by. Voted in Favor Voted Against Members Absent DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on 08/01 Amount Received S5000 Purpose of Donation General Purpose Account for Donation 101 -22225 (Must be Liability assigned for each individual Department EXPENDITURE OF DONATION Amount to be Spent To be Spent from Account Purpose of Expenditure 50 00 101- 41320 -01 -394 One -time fee to redirect City Web Page (Must be Expenditure corresponding to individual Department.) AMENDMENT OF BUDGETS Amend Donation Revenue Account 101 36230 -00 -000 50.00 Amend Expenditure Account 101- 41320 -01 -394 5000 (The two dollar amounts should be the same GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY asap -s� Debit 101 -44 Credit 101 36230 -00 -000 5000 Toumal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on 00;18/02 (Donation Liability 5000 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE JUNE 18, 2002 AGENDA ITEM: EXPENDITURE FROM DONATION AGENDA SECTION: ACCOUNT ADMINISTRATION CONSENT PREPARED BY: PAULA GRAFF, AGENDA NO. HR/ COMMUNICATIONS COORDINATOR ITEM 6 E 3, ATTACHMENTS DONATION REVENUE WORKSHEETS APPROVED BY: This is a request for the City Council to approve the following expenditure listed below from the donation account Expenditure Amount Item Purchased Donation Made By 50 00 Web Page Upgrades One time redirect fee Dakota Electric The City has changed hosts for the City's web page Redirection fees are associated with this change RECOMMENDED ACTION MOTION TO ACKOWLDGE RECEIPT OF DONATION AND APPROVE THE PURCHASE AS INDICATED ON THE ATTACHED DONATION REVENUE WORKSHEET COUNCIL ACTION: a 4 1 DONATION REVENUE WOR1tSHEET RECEIPT OF DONATION Donation Received on. Amount Received: Receipt for Donation: Purpose of Donation: D.A.R.E. PROGRAM Account for Donation: 101 -22221 (Must be Liability assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: l6 V, 4 To be Spent from Acct 101 52110 -01 -208 (Must be Expenditure corres- oondi to individual Department) Purpose of Expenditure: I In ,(5 1= C cn St n l)e AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: 0 1 Amend Expenditure Acct 101- 52110 -01 -208 (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: .101 -22221 (Donation Liability q"( Credit: 101- 36230 -00 -000 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action orb J j0 0� 4 a 1 1 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE June 18, 2002 AGENDA ITEM: DONATION ACCOUNT EXPENDITURE AGENDA SECTION: DARE FUND CONSENT PREPARED BY: Gary D Kalstabakken, Chief of Police 1 AG j D z 1'"" M r� I. ATTACHMENTS: Worksheets APPROVED BY: .I The Council is asked to approve the expenditure of monies from the DARE Fund to pay for supplies for the instruction of students at Shannon Park Elementary, Rosemount Elementary and St Joseph's during this school year These supplies are for t -shirts and graduation for the three schools There are cuff cient funds in the account to pay these expenses and the funds were specifically donated for DARE expenses RECOMMENDED ACTION: MOTION TO APPROVE THE EXPENDITURE OF $1104 44 FROM THE DARE FUND TO PURCHASE SUPPLIES FOR THE 2002 SCHOOL YEAR COUNCIL ACTIOIN: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On ///0 R Amount Received Purpose of Donation Account for Donation (Must be Liability Assigned for Each Individual Department) ()EXPENDITURE OF DONATION Amount to be Spent y g d zt 7j To be Spent from Account S-W (Must be Expenditure Corresponding to Individual Department) Purpose of Expenditure AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 -36230-00-000 OF 6, .7 1 Amend Expenditure Account /of �i' alo R,5�u 7 j (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit P,5L9R© (Donation Liability ��6 7/ Credit 101 36230 -00 -000 sde` 7/ Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on a CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: JUNE 18, 2002 AGENDA ITEM: DONATION ACCOUNT ENTENDITURE AGENDA SECTION: FIRE DEPARTMENT CONSENT PREPARED BY: SCOTT AKER, FIRE CHIEF AG O ATTACHMENTS:WORK SHEET APPROVED BY: W The Council is asked to consider the expenditure of 5826 71 from the donation account, for the purchase of a rescue saw The donation was initially received from the Rosemount Jaycees and designated for this purpose RECOM-MENDED ACTION: Motion to approve the expenditure of funds, from the Fire Department donation account, for a rescue saw. COUNCIL ACTION: 1 DONATION REVENUE WORKSHEET Donation Received on Amount Received Receipt for Donation Purpose of Donation Account for Donation RECEIPT OF DONATION S 500 00 Arbor Day 101 22223 22 (Must be Liability assigned for each individual Department Amount to be Spent- To be Spent from Acct 500 00 101- 45100- 01-439 (Must be Expenditure corresponding to individual Department Purpose of Expenditure AWNDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230 -00 -000 500 00 Amend Expenditure Acct #10 1-45100-01-439 500 00 (The two dollar amounts should be the same GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY �J Debit 101 -22223 22 (Donation Liability 500 00 Credit 101- 36230 -00 -000 500 00 Journal entry to reduce deferred donation re and increase donation revenue to actual per council action on 06/04/02 0 inJ EXPENDITURE OF DONATION Tree give away for Arbor Day A 1 f-A I Y UN RUbLIVIUUN I EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE June 4, 2002 AGENDA ITEM Expenditure From Donation Account AGENDA SECTION Parks and Recreation Department CONSENT PREPARED BY: Dan Schultz, Parks and Recreation Director c-p AGEND(ft 7r ATTACHMENTS Donation Revenue Worksheet APPROVED BY This is a request for Council to approve the following expenditure listed below from the donation account Expenditure Amount Use\Item Purchased I Donation Made B 500 00 Arbor Day trees Dakota Electnc RECOMMENDED ACTION Motion to approve the expenditure listed above and detailed on the attached donation revenue worksheet COUNCIL ACTION: 4 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on 2/28/02 Amount Received $2, Receipt for Donation Purpose of Donation Jaycee Egg Hu nt Account for Donation- 101 222234 (Must be Liability assigned for each individual Department EXPENDITURE OF DONATION Amount to be Spent $2,21635 To be Spent from Acct 101- 45100- 01-439 (Must be Expenditure corresponding to individual Department Purpose of Expenditure: Egg Hunt Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000 2, 35 Amend Expenditure Acct #101-45100-01-439 (The two dollar amounts should be the same GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY 'fit �3 Debit 101 -22223 4 (Donation Liability 2,2 35 Credit 101 36230 -00 -000 2,216 35 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 5/07/02 0 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE May 7, 2002 AGENDA ITEM Expenditure From Donation Account AGENDA SECTION Parks and Recreation Department CONSENT PREPARED BY: Dan Schultz, Parks and Recreation Director AGEND yi F F ATTACHMENTS Donation Revenue Worksheet APPROVED BY This is a request for Council to approve the following expenditures listed below from the donation account Expenditure amount Use \Item purchased Donation made b 1,140.00 1,076 35 Plastic Eggs for Jaycee Egg Hunt Candy for Jaycee Egg hunt Rosemount Jaycees Rosemount Jaycees RECOMMENDED ACTION Motion to approve the expenditures listed above and detailed on the dtidched donation revenue worksheet for toe Parks and Recreation Department COUNCIL ACTION: i