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HomeMy WebLinkAbout6.e. Authorize Financing for Lease/Purchase of CIP EquipmentCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: May 15, 2001 AGENDA ITEM: Authorize Financing for Lease /Purchase of AGENDA SECTION: CIP Equipment Consent PREPARED BY: Jeff May,-inance Director AGENDA s # iY ATTACHMENTS: Resolution APPROVED BY• Attached is a resolution with an exhibit that lists the 2001 CIP items that are part of the 2001 equipment lease- purchase. The lease - purchase financing was approved at the March 20th City Council meeting. Springsteds received the bids Friday afternoon, May 11" and the results will be handed out at the meeting Tuesday evening with the recommendation for the award of the bids. The resolution with the blanks filled in will also be handed out Tuesday evening. Settlement for the proceeds should occur by the end of this month. RECOMMENDED ACTION: Approve A RESOLUTION AUTHORIZING LEASE PURCHASE FINANCING OF CAPITAL EQUIPMENT FOR THE CITY. COUNCIL ACTION: .t CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2001- A RESOLUTION AUTHORIZING LEASE PURCHASE FINANCING OF CAPITAL EQUIPMENT FOR THE CITY WHEREAS, Minnesota Statutes, Section 465.71, authorizes a statutory city to lease real or personal property with an option to purchase under a lease purchase agreement; and WHEREAS, the City desires to acquire certain capital equipment listed on Exhibit A attached hereto (the 'Equipment ") pursuant to one or more lease purchase agreements for a term of approximately ten years, with the final payment being due on or before August 1, 2011, with substantially equal semi - annual lease payments; and WHEREAS, a form of lease purchase agreement between the City and (" ") (the "Lease Purchase Agreement ") has been prepared and is on file with the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rosemount, Minnesota as follows: 1. Subject to the provisions of paragraphs 2 and 3 hereof, the Lease Purchase Agreement, in substantially the form submitted, is hereby approved, and the Mayor and City Clerk are authorized to execute the Lease Purchase Agreement and any and all other documents necessary to consummate the transaction contemplated by the Lease Purchase Agreement. 2. The amount of rental payments under the Lease Purchase Agreement shall not exceed a principal component of $885,000 and the interest rate on the principal component shall not exceed %. The Mayor and City Clerk are hereby delegated the authority to establish the amount of the principal component and the interest rate or rates on the interest component of the rental payments, and the execution of the Lease Purchase Agreement by the Mayor and City Clerk shall be conclusive evidence of the establishment and acceptance thereof by the City. 3. The Lease Purchase Agreement and related documents may include such modifications thereof, deletions therefrom and additions thereto as may be necessary or appropriate and approved by Briggs and Morgan, Professional Association, acting as Bond Counsel, prior to the execution of the documents, and the execution of such documents by the appropriate officer or officers of the City of Rosemount herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. 4. In the event of the disability or resignation or other absence of the Mayor or City Clerk, such other officers of the City who may act on their behalf shall, without further act or authorization of the City Council, do all things and execute all instruments and documents required under the Lease Purchase Agreement to be done or to be executed by such absent or disabled officials. 1285609v1 ADOPTED this 15 day of May, 2001. RESOLUTION 2001 - Cathy Busho, Mayor ATTEST: Linda J. Jentink, City Clerk Motion by: Voted in favor: Voted Against: Members Absent: 1285609v1 Seconded by PA *yt Item Electric Ice Resurfacer Exhibit 1 Pumper Fire Truck Single Axle Dump Truck Tandem Axle Dump Truck Grader Tractor for Sidewalks & Ditches Total Estimated Cost 1285609v1 3 RESOLUTION 2001 - Estimated Cost $ 84,100 330,900 106,000 111,000 150,000 103,000 $885,000 R w s CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2001- A RESOLUTION AUTHORIZING LEASE PURCHASE FINANCING OF CAPITAL EQUIPMENT FOR THE CITY WHEREAS, Minnesota Statutes, Section 465.71, authorizes a statutory city to lease real or personal property with an option to purchase under a lease purchase agreement; and WHEREAS, the City desires to acquire certain capital equipment listed on Exhibit A attached hereto (the "Equipment ") pursuant to one or more lease purchase agreements for a term of approximately ten years, with the final payment being due on or before August 1, 2011, with substantially equal semi - annual lease payments; and WHEREAS, a form of lease purchase agreement between the City and Lease Finance Group in Eden Prairie, Minnesota (the "Lease Purchase Agreement ") has been prepared and is on file with the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rosemount, Minnesota as follows: 1. ' Subject to the provisions of paragraphs 2 and 3 hereof, the Lease Purchase Agreement, in substantially the form submitted, is hereby approved, and the Mayor and City Clerk are authorized to execute the Lease Purchase Agreement and any and all other documents necessary to consummate the transaction contemplated by the Lease Purchase Agreement. 2. The amount of rental payments under the Lease Purchase Agreement shall not exceed a principal component of $885,000 and the interest rate on the principal component shall not exceed 5.15 %. The Mayor and City Clerk are hereby delegated the authority to establish the amount of the principal component and the interest rate or rates on the interest component of the rental payments, and the execution of the Lease Purchase Agreement by the Mayor and City Clerk shall be conclusive evidence of the establishment and acceptance thereof by the City. 3. The Lease Purchase Agreement and related documents may include such modifications thereof, deletions therefrom and additions thereto as may be necessary or appropriate and approved by Briggs and Morgan, Professional Association, acting as Bond Counsel, prior to the execution of the documents, and the execution of such documents by the appropriate officer or officers of the City of Rosemount herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. 4. In the event of the disability or resignation or other absence of the Mayor or City Clerk, such other officers of the City who may act on their behalf shall, without further act or authorization of the City Council, do all things and execute all instruments and documents required under the Lease Purchase Agreement to be done or to be executed by such absent or disabled officials. 1285609v1 ADOPTED this 15 day of May, 2001. RESOLUTION 2001 - Cathy Busho, Mayor ATTEST: Linda J. Jentink, City Clerk Motion by: Voted in favor: Voted Against: Members Absent: 1285609vt _ Seconded by 2 RESOLUTION 2001- Exhibit 1 Item Estimated Cost Electric Ice Resurfacer $ 84,100 Pumper Fire Truck 330,900 Single Axle Dump Truck 106,000 Tandem Axle Dump Truck 111,000 Grader 150,000 Tractor for Sidewalks & Ditches 103,000 Total Estimated Cost $885,000 85 SEVENTH PLACE EAST, SUITE 100 SAINT PAUL, MN 55101 -2887 651.223.3000 FAX: 651.223.3002 E -MAIL: advisors @springsted.com SPRINGSTED Advisors to the Public Sector May 14, 2001 Mr. Jeff May, Finance Director City of Rosemount 2875 145 Street West Rosemount, MN 55068 -4997 Dear Jeff: The City of Rosemount requested that Springsted Incorporated request proposals from various institutions regarding the lease financing of $885,000 of equipment. We prepared a Request for Proposal and distributed it to six institutions on April 26, 2001. Those receiving a copy of the request were: • Firstar Bank of Minnesota, N.A., St. Paul, MN • First State Bank of Rosemount, Rosemount, MN Lease Finance Group, Eden Prairie, MN • Rosemount National Bank, Rosemount, MN • U.S. Bank National Association, Minneapolis, MN • Wells Fargo Brokerage Services, LLP, Minneapolis, MN Proposals were received until 12:00 noon on Friday, May 11. Three proposals were received. A summary of those proposals is as follows: Lessor All -In Rate Semi- Annual Lease Payment U.S. Bank National Association 5.75% $61,054.58 Wells Fargo Brokerage Services 5.36% $58,250.67 Lease Finance Group 5.15% $57,673.29 We recommend that the City accept the proposal of Lease Finance Group, which represents the lowest cost to the City over the 10 -year term of the equipment lease. Please note that their proposal includes a clause that states the rate is locked through May 31, 2001, the presumed closing date, and could adjust thereafter if that closing date extends beyond May 31. We have discussed the timing of the closing with Bond Counsel and they are comfortable with being able to complete closing on or before May 31. The City may approve this transaction at their regular Council meeting on May 15, 2001. Pending approval by the City Council, we will work with the transaction participants to accomplish a closing by May 31, 2001. CORPORATE OFFICE: SAINT PAUL, MN Visit our website at www.springsted.com DES MOINES, IA . MILWAUKEE, WI • MINNEAPOLIS, MN OVERLAND PARK, KS • VIRGINIA BEACH, VA • WASHINGTON, DC ti 1r City of Rosemount, Minnesota May 14, 2001 Page 2 Attached to this letter are copies of the proposals received. If you have any questions regarding this recommendation, please feel free to contact me. Thank you for allowing Springsted to assist you in this process. Sincerely, Alan J. Erickson, Executive Vice President Manager of Client Services Enclosures 1EASERNANCEGROUP 7700 Equitable Olive, Suite 203 Eden Prairie, MN 55344 Proposal Prepared Expressly for City of Rosemount May 11, 2001 The following lease proposal is in response to your request for our Municipal Lease rates for personal property bercin called the "Equipment ". LESSEE: City of Rosemount LESSOR: Lease Finance Group. Inc., or its assigns EQUIPMEN T: Municipal Equipment EQUIPMENT COST: $885,000.00 TERMS: Rate locked through May 31, 2001. 10 year term with semi -annual payments beginning February 1, 2002. ALL -IN RATE: 5.15% (fixed for 10 year term) PURCHASE OPTION Lessee has option to purchase equipment at anytime throughout lease (options listed on Exhibit B). Upon lease expiration, lessee shall own the equipment. P See Exhibit B RENTAL ADJUSTMENTS: The effective lease rate contained within this proposal is tied to the treasury index for the chosen term. If th•sre is an increase in this treasury index at the time of lease commencement, the effective rate fixed within the lease will be adjusted basi ; point for basis point for such change. Rate is locked through May 31, 2001. I appreciate the opportunity to submit this bid.. If you have any questions or need additional information, please call me at 952562 - 1502. I look forward to working with you. Best Regards, LE FIN ANCE G UP, INC. Je� Rob Liebl Account Ex-mutive 1 Pmt No. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 FORM OF EXHIBIT B SCHEDULE OF LEASE - PURCHASE RENTAL PAYMENTS Rental Payments and Option to Purchase Schedule Payment Total Date Pa ment 02 -01 -02 57,673.29 08 -01 -02 57,673.29 02 -01 -03 57,673.29 08 -01 -03 57,673.29 02 -01 -04 57,673.29 08 -01 -04 57,673.29 02 -01 -05 57,673.29 08 -01 -05 57,673.29 02 -01 -06 57,673.29 08 -01 -06 57,673.29 02 -01 -07 57,673.29 08 -01 -07 57,673.29 02 -01 -08 57,673.29 08 -01 -08 57,673.29 02 -01 -09 57,673.29 08 -01 -09 57,673.29 02 -01 -10 57,673.29 08 -01 -10 57,673.29 02 -01 -11 57,673.29 08 -01 -11 57,673.29 02 -01 -12 1.00 Interest Principal Component Component 30,730.04 26,943.25 22,094.96 35,578.33 21,178.82 36,494.47 20,239.09 37,434.20 19,275.16 38,398.13 18,286.40 39,386.89 17,272.19 40,401.10 16,231.86 41,441.43 15,164.75 42,508.54 14,070.15 43,603.14 12,947.37 44,725.92 11,795.68 45,877.61 10,614.33 47,058.96 9,402.56 48,270.73 8,159.59 49,513.70 6,884.61 50,788.68 5,576.80 52,096.49 4,235.32 53,437.97 2,859.29 54,814.00 1,447.83 56,225.46 0.00 1.00 Lease No. Purchase Option Price 873,720.80 836,798.38 798,999.05 760,301.99 720,685.87 680,128.87 638,608.64 596,102.31 552,586.45 508,037.09 462,429.68 415,7 9.09 367,939.60 319,004.88 268,907.96 217,621.23 165,116.44 111,364.67 56,336.29 1.00 0.00 Please Initial Public Finance May 10, 2001 Alan J. Erickson Springsted Incorporated 85 East 7`h Place, Suite 100 St. Paul, MN 55101 Re: City of Rosemount Dear Mr. Erickson: The Public Finance Division of Wells Fargo Brokerage Services, LLC is pleased to submit the following lease - purchase proposal for your consideration: Lessee: City of Rosemount, Minnesota Lessor: Wells Fargo Brokerage Services, LLC /Public Finance Division Equipment/Project: Various equipment Finance Amount: 5885,000 Anticipated Closing Date: May 31, 2001 Financing Type: Tax- exempt, annual appropriation lease- purchase Lease Term Options: 10 years Lease Payments: 20 semi - annual payments of $58,250.67, in arrears Interest Rate to Lessee: 5.36% Other fees, closing costs: None Escrow Funding Option: At closing, lease proceeds could be deposited into an escrow account from which payments would be disbursed as required. The balance in the escrow account, beginning at closing, would earn interest at the money market rate and said interest would be paid (or compounded) to the Lessee. If the "draw schedule" on the escrow fund made it feasible, longer term, fixed rate investments could be made with all or City of Rosemount May 10, 2001 Page 2 Prepayment Option: Debt Service Reserve: Trustee: Bond Ratings/Bond Insurance: Net Transaction: Annual Appropriation Lease Insurance: Purchase Option: Tax Status /Legal: Lease Rate: Credit Information: part of the escrow fund. There is no charge for this arrangement. The lease can be prepaid in full on any payment date after February 1, 2009 without penalty. None Not Required Not Required This is a net transaction whereby insurance, maintenance, and any applicable taxes are the responsibility of the Lessee. All manufacturers' guarantees and warranties will be passed on to the Lessee. The lease payments are subject to annual appropriation of funds by Lessee. Lessor requires personal property damage insurance equal to the cost of the equipment and also minimum liability insurance of a combined single limit of $500,000. Lessor must be named additional insured. $1 at end of term. This lease is subject to the Lessee being qualified as a governmental entity or "political subdivision" within the meaning of Section 103(a) of the Internal Revenue Code of 1,986 as amended. Lessee agrees to cooperate with Lessor in providing evidence as deemed necessary or desirable by Lessor to substantiate Lessee's and this transaction's tax - exempt status, including Lessee providing an attorney's opinion. It is assumed that the transaction will be "bank- qualified" under the $10 million small issuer exemption as defined in the Tax Reform Act of 1986. The interest rate quoted is valid until May 16, 2001. As requested by Lessor. ti City of Rosemount May 10, 2001 Page 3 Proposal Only: This is a proposal only and does not represent a commitment to lease. It is subject to approval by Lessor's Credit Committee. Thank you for the opportunity to make this proposal. Please do not hesitate to contact me if you have any questions. Yours sincerely, Cynthia S. Chamberlain Vice President Public Finance Department Wells Fargo Brokerage Services, LLC Enclosures Wells Fargo Public Finance (WFPF) includes departments of Wells Fargo Brokerage Services, LLC (member NASD /SIPC /Chicago Stock Exchange) and Wells Fargo Bank, N.A., brokerage and bank affiliates of Wells Fargo & Company. WFPF has entered into arrangements with its affiliates under which WFPF may pay compensation to them of up to 25% of its net fee for referrals and assistance in finding, soliciting, and obtaining business. Non - deposit investment products offered by Wells Fargo brokerage and bank affiliates are not FDIC insured, subject to investment risk, and not guaranteed by a bank unless otherwise specified. Equipment Rosemount Exhibit A Costs Funded Payment Rate $885,000.00 5.360% 20 Payments 2 per year 5.360% Rate Level Payment $58,250.67 Fctr= .06582 Closing Fees $0.001 Average Life 5.9 years 70.86 months After Payment Termination Value Commencement: May 31, 2001 Closin Date: Ma 31, 2001 Pmt Total Payment Due Interest Payment Due Principal p Payment Due After Payment Principal Balance After Payment Termination Value Payment Due Date $885,000.00 May 31, 2001 1 $58,250.67 $31,755.77 $26,494.90 $858,505.10 $876,485.54 Feb 1, 2002 2 $58,250.67 $23,007.94 $35,242.73 $823,262.36 $839,708.77 Aug 1, 2002 3 $58,250.67 $22,063.43 $36,187.24. $787,075.12 $802,030.97 Feb 1, 2003 4 $58,250.67 $21,093.61 $37,157.06 $749,918.07 $763,430.05 Aug 1, 2003 5 $58,250.67 $20,097.80 $38,152.87 $711,765.20 $723,883.42 Feb 1, 2004 6 $58,250.67 $19,075.31 $39,175.36 $672,589.84 $683,367.89 Aug 1, 2004 7 $58,250.67 $18,025.41 $40,225.26 $632,364.58 $641,859.74 Feb 1, 2005 8 $58,250.67 $16,947.37 $41,303.30 $591,061.28 $599,334.63 Aug 1, 2005 9 $58,250.67 $15,840.44 $42,410.23 $548,651.05 $555,767.66 Feb 1, 2006 10 $58,250.67 $14,703.85 $43,546.82 $505,104.23 $511,133.30 Aug 1, 2006 11 $58,250.67 $13,536.79 $44,713.88 $460,390.35 $465,405.39 Feb 1, 2007 12 : $58,250.67 $12,338.46 $45,912.21 $414,478.14 $418,557.15 Aug 1, 2007 13 $58,250.67 $11,108.01 $47,142.66 $367,335.49 $370,561.13 Feb 1, 2008 14 $58,250.67 $9,844.59 $48,406.08 $318,929.41 $321,389.21 Aug 1, 2008 15 $58,250.67 $8,547.31 $49,703.36 $269,226.05 $271,012.58 Feb 1, 2009 16 $58,250.67 $7,215.26 $51,035.41 $218,190.63 $219,401.72 Aug 1, 2009 17 $58,250.67 $5,847.51 $52,403.16 $165,787.47 $166,526.39 Feb 1, 2010 18 $58,250.67 $4,443.10 $53,807.57 $111;979.91 $112,355.61 Aug 1, 2010 19 $58,250.67 $3,001.06 $55,249.61 $56,730.30 $56,857.66 Feb 1, 2011 20 $58,250.67 $1,520.37 $56,730.30 $0.00 $1.00 Aug 1, 2011 G:\ LEASE \SCHEDULE \lrosemount.xlsl Lease 5/9/014:38 PM Wells Fargo Public Finance, LLC t rt MMbank Marquette Avenue Office 90 South Sixth Street Minneapolis, MN 55402 May 11, 2001 Mr. Alan Erickson Springsted Incorporated 85 East 7"' Place St. Paul MN 55101 Re: Rosemount Equipment Lease Dear Mr. Erickson: Thank you for the opportunity to submit a proposal for the Equipment Lease for the City of Rosemount in the amount of 5885,000. Enclosed is a Terms Sheet, a payment schedule and proposed Municipal Lease Document. The proposed structure assumes the borrowing to be Bank Qualified and is designed to mirror, the structure suggested. We would be happy to discuss our proposal at your earliest convenience. Thank you so much again for this opportunity. I can be reached at 612 - 973 -8044. Sincerely, 1 ' Dennis Sonnek Vice President ti May 9, 2001 City of Rosemount MN Equipment Lease TERMS SHEET Any commitment to lend is subject to formal credit approval, acceptable due diligence and acceptable documentation, all of which are at the sole option of U.S. Bank Borrower: City of Rosemount, MN Bank U.S. Bank National Association, Minneapolis, Minnesota Purpose Purchase various equipment to be used in its Public Works, Fire and Ice Arena Facility Lease Agreement Amount $885,000 Term Ten years, semi - annual principal and interest payments due February 1 and August 12002 through 2011. Prepayment is allowed as early as February 1, 2009 and any regular payment date thereafter. Level payment schedule of $61,054.58 is attached. Security All subject equipment. Annual appropriation of the City of Rosemount. Anticipated to be paid from Ad Valorem Tax levy. No debt service fund is required. Interest rate Tax Exempt, Bank Qualified effective rate of 5.75 % Reporting Annual audited financial statements on the City to be received within 120 days of year -end. Documentation Opinion of Counsel as to the validity and tax - exempt status of interest on the borrowing should accompany the executed documents. Governing Law: Minnesota Commitment: The above terms are not meant to be all - inclusive of what a final commitment and actual loan documents may look like. City of Rosemount $855,000 Equipment Lease Funding date May 31, 2001 Assumes an 'All In' Bank Qualified, Interest rate of 5.75% Payment Date Payment 1- Feb -02 $ 61,054.58 1- Aug -02 $ 61,054.58 1- Feb -03 $ 61,054.58 1- Aug -03 $ 61,054.58 1- Feb -04 $ 61,054.58 1- Aug -04 $ 61,054.58 1- Feb -05 $ 61,054.58 1- Aug -05 $ 61,054.58 1- Feb -06 $ 61,054.58 1- Aug -06 $ 61,054.58 1- Feb -07 $ 61,054.58 1- Aug -07 $ 61,054.58 1- Feb -08 $ 61,054.58 1- Aug -08 $ 61,054.58 1- Feb -09 $ 61,054.58 1- Aug -09 $ 61,054.58 1- Feb -10 $ 61,054.58 1- Aug -10 $ 61,054.58 i- Feb -11 $ 61,054.58 1- Aug -11 $ 61,054.58 2001 0936 FROM TO 96514235203 P.02 s Metropolitan Council Working for the Region, Planning for the Future Environmental Services Briefing to City Councils & Staff on the Rosemount/Empire Master Plan Wednesday, May 23, 2.001 7:3 0 p.m. Lakeville City Hall — Council Chambers 20195 Holyoke Avenue Lakeville, MN A presentation will be given for city council members and city staff of Apple Valley, Farmington, Lakeville, Roseville and Empire Township, about the Rosemount/Empire Wastewater Treatment Plant Master Plan, at 7 :30 p.m. on May 23. At 7:00 p.m. Metropolitan Council Environmental Services (MCES) staff will be available if you want to view'various options prior to the presentation at 7:30 p.m. We will also be available following the meeting. We hope you can attend. Wastewater treatment plants serving your communities must be 'expanded by 2005 to accommodate current growth forecasts. This plan identifies how wastewater service will be provided by 2005 as part of a long -term plan to serve your communities for the next 50 years. Over the past 10 months, MCES has held many meetings with various focus groups related to this project. We have taken the information shared at these meetings into account in our recommendation. We would like to have the opportunity to explain the altemative MCES staff recommends, and receive your comments and questions on our recommended alternative as well as other alternatives. 230 East Fifth Street St. Paul. Minnesota 55101 -1633 (612) 222 -8423 Fax 229 -2183 TDD/n Y 229 -3760 Art ffktrt:! GDaortuncW llnDfoytr Page 1 of 1 Burtjom From: LeFevere, Charlie L. [clefevere @Kennedy - Graven.com] Sent: Wednesday, May 09, 2001 10:11 AM To: Tom Burt (E -mail) Tom, You have provided me with a letter to Ms. Darlene Terry from Mr. Michael Kowski of MNDOT in which Mn/DOT acknowledges that there is a permit from Mn /DOT for the accesses currently in place at Ms. Terry's site. You have asked whether this has any effect on the ability of the City or Mn /DOT to close or alter those access points. The fact that the access points have been permitted simply means that the driveways are not illegal. The permit does not confer any right or entitlement on the landowner to continue those access points at the same location. The regulation of the access points remains subject to the police power of the state, exercised through the appropriate road authority, and these access points may be closed or altered in the interest of public safety. The owners of property adjacent to a roadway have the right to reasonable access to it. However an owner's rights are not violated by restricting access unless no reasonable access to their property remains, or as it is sometimes expressed, that access from the road to the property is made unreasonably circuitous. Restricting the number of curb cuts from three to two on a site such as this is clearly not depriving it of access. I called Mr. Kowski to discuss his letter. He agreed that the permit does not confer any rights to maintain access points in the same number, or location. The permits were granted in the 60s. As commonly occurs, the roadway, the use of the roadway, and the use of adjacent properties changes over time, and closing access points in a case such as this is a commonplace occurrence. Charlie 5/14/2001