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HomeMy WebLinkAbout6.c. Budget Amendments4 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: December 18, 2001 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGEND AjW 6 C p ATTACHMENTS: APPROVED BY: Council Memo, Resolution, Donation Worksheets This item is on the agenda for Council to formally amend the 2001 General Fund budget by resolution for donation items that Council has previously authorized, and will be authorizing this evening, covering expenditures made during the fourth quarter of 2001. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets fora number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2001 BUDGET ITEMS for the General Fund as outlined in the attached memo. COUNCIL ACTION: MEMORANDUM DATE: December 10, 2001 TO: Mayor Busho Council Members Cisewski, Edwards, Klassen & Riley FROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101 - 36230 -00 -000 (Donations) $51,039.95 Total Revenues $51,039.95 Detail for Expenditures: 101 - 41110 -01 -439 (Other Miscellaneous Charges 101 - 41320 -01 -394 (P.C. Software Purchases) 101- 42110 -01 -208 (Miscellaneous Supplies) 101- 42210 -01 -581 (Other Equipment Purchases) 101 - 45100 -01 -439 (Other Miscellaneous Charges) Total Expenditures $16,525.00 427.50 2,621.48 18,450.00 13,015.97 ----- ---------- $51,039.95 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2001- A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2001 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2001 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $51,039.95; (2) General operating expenditures, the total which reflects an increase of $51,039.95; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2001 General Fund Operating Budget. ADOPTED this 12 day of December, 2001. Cathy Busho, Mayor ATTEST`. Linda J. Jentink, City Clerk Motion by: _ Voted in Favor: Voted Against: Seconded by: Members Absent: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 08/01 Amount Received: $16,525.00 Purpose of Donation: Banners Account # for Donation: 101 -22225 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 16,525.00 To be Spent from Account #: 101- 41110 -01 -439 Purpose of Expenditure: Banners (Must be Expenditure # corresponding to individual Department.) AMENDMENT OF BUDGETS Amend Donation Revenue Account # 101 - 36230 -00 -000: $ 16,525.00 Amend Expenditure Account # 101- 41110 -01 -439 $ 16,525.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 -2222 (Donation Liability W) $ . 16,525.00 Credit: 101- 36230 -00 -000 $ 16,525.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on 11/20/01 . DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 12/ 28/00 Amount Received:. _ $5000.00 Purpose of Donation: Web Page and So und Equipment Account # for Donation: 101.22225 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $95.00 To be Spent from Account #: 10 41320 -01 -394 Purpose of Expenditure: Creation of Database -Driven Web Pages (Commission Minutes) (Must be Expenditure # corresponding to individual Department.) AMENDMENT OF BUDGETS Amend Donation Revenue Account # 101 - 36230 -00 -000: Amend Expenditure Account # 101 - 41320 -01 -394: (The two dollar amounts should be the same.) $ 9 5.00 $ 95.00 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 -22225 (Donation Liability #) $ 95:00 Credit: 101- 36230 -00 -000 $ 95.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on 11/20/01 IR�:� DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 12/28/00 Amount Received: $5000.00 Purpose of Donation: Web Page and Sound Equipment Account # for Donation: 101.22225 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 332.50 To be Spent from Account #: 101- 41320 -01 -394 Purpose of Expenditure: Creation of Database -Driven Web Pages (Commission Minutes) (Must be Expenditure # corresponding to individual Department.) AMENDMENT OF BUDGETS Amend Donation Revenue Account # 101- 36230 -00 -000: $ 332.50 Amend Expenditure Account # 101- 41320 -01 -394: $ 332.50 (The two dollar amounts should be the same.) - -gENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - Mlzj94 (Donation Liability #) $ 332.50 Credit: 101- 36230 -00 -000 S 332 in Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on 11/06/01 R DONATION REVUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $: Receipt # for Donation: purpose of Donation: POLICE EQUIPMENT FUND Account # for Donation: 101 -22222 (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be -$pent : $ To be Spent from Acct #: 101- 42110 -01 -208 (Must be Expenditure # corresponding to. individual Department) ose of Expenditure: urp , v P4. ' i� � _ AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ q Amend Expenditure Acct ., 101- 42110 -01 -208 $ (The two dollar amounts should be the same) * GENERAL 70URNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 -22222 (Donation Liability #) Credit: 101- 36230 -00 -000 $ C�d(•� Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10 - 1! "� ' L• 07D � I I' DONATION REVENUE WORKSHEET RECEIPT OF DONATION IPrn Donation Received on: !'/Air Y Don ,�.o , Qns o Ve-�� Ps Amount Received: $ Receipt # for Donation: - Purpose of Donation: Account . # for Donation: /.o/ 5 �CR e� (Must be Liability #assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ A? •�� ; 0 To be Spent from Acct (Must be Expenditure # corresponding to individual Department). Purpose of Expenditure t //JC = �iYIU � � rrleYcZ . AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000 -: Amend Expenditure Acct # Jd`' o`Zl© - - 0 $ (The two dollar amounts should be the same) ENERAL JOURNAL ENTRY. TO ADJUST. DONATION -LIABILITY # Debit: / ZvZ (Donation Liability b Credit: 101- 36230 -00 -000 $�� 0 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 12/16/98/ - .5/30/00 Amount Received: $ Receipt # for Donation: Numerous donors Purpose of Donation: Veteran's Memorial Account # for Donation: 101.22223.24 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 38.34 To be Spent from Acct #: 101- 45100- 01-439 (Must be Expenditure # corresponding to - individual Department.) Purpose of Expenditure: Veteran's Memorial Flags AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230-00 -000: $ 38.34 Amend Expenditure Acct #101 - 45100 -01-439 $ 38 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # 4-y Debit: 101 - 22223.24 (Donation Liability #) $ 38.34 Credit: 101- 36230- 00-000 $ 38.34 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 11106/01 o ° ❑ DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Multiple donations Amount Received:. Receipt # for Donation: # Purpose of Donation: Scholarship for day camp and Rosettes Account # for Donation: 101.2222114 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 65.63 To be Spent from Acct #: 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.) Puipose.of Expenditure: Scholarships` AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 65.63 Amend Expenditure Acct #10145100-01439 $ 65.63 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.14 (Donation Liability #) $ 65.63 Credit: 101- 36230- 00-000 $ 65.63 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10/02/01 R�'D DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on; 1/25/01 Amount Received $ 1,000.00 Receipt # for Donation: Purpose of Donation: Rosemount Teen Night DJ Account # for Donation: 101.22223.21 (Must be Liability # assigned for each: individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 325.00 To be Spent from Acct #: 101- 45100 -01 -439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Rosemount Teen Night DJ AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230 -00 -000: $ 325.00 Amend Expenditure Acct #101 -45100 -01-439 $ 325.00 (The two dollar amounts should be the same.) ENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.21 (Donation Liability # $ 325.00 Credit: 101- 36230 -00 -000 $ 325.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 11/6/01 pa�zljj DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received. on: Multiple donations Amount Received: $ Receipt # for Donation: # Purpose of Donation: Safety Camp Account # for Donation: 101.22223.25 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 1,188.77 To be Spent from Acct #: 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.). Purpose of Expenditure: Safety Camp pizza, t -shirts and supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 1,188.77 Amend Expenditure Acct #101- 45100 -01-439 $ 1,188.77 (The two dollar amounts should be the same.) Z D GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # 101-22223.25 De : (Donation Liability #) $ 1,188.77 Credit: 101 - 36230 - 00-000 $ 1,188.77 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10/2/01 R�� DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 4/19/01 and 10/0.1/01 Amount Received: $ 1,500.00 Receipt # for Donation: # Purpose of Donation: Arbor Day Account # for Donation: 101.22223.22 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1,500.00 To be Spent from Acct #: 10145100- 01439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Tree give away for Arbor Day AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 1,500.00 Amend Expenditure Acct #101 -45100- 01-439 $ 1,500.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.22 (Donation Liability #) $ 1,500.00 Credit: 101- 36230 -00 -000 $ 1,500.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10/16/01 IMOMM■ N DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: March 2001 Amount Received: $ 3,250.00 (balance aid b P P Y Previous donations) Receipt # for Donation: # Purpose of Donation: Community Center Sign Software Account # for Donation: 101.22223.11 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 3,666.26 To be Spent from Acct #: 101- 45100 - 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: RC C Sign software AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230 -00 -000: $ 3,666.26 Amend Expenditure Acct #101- 45100- 01-439 $ 3,666.26 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.11. (Donation Liability #) $ 3,666.26 Credit: 101- 36230- 00-000 $ 3,666.26 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10/2/01 R�� DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Multiple donations Amount Received :' $ Receipt # for Donation: # Purpose of Donation: Arena - sound System Account # for Donation: 101.22223.13 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 6,231.97 To be Spent from Acct #: 101- 45100 - 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Arena Sound System AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230-00 -000: $ 6,231.97 Amend Expenditure Acct #101 - 45100-01 -439 $ 6,231.97 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # q D Debit: 101- 22223.13 (Donation Liability #) $ 6,231.97 Credit: 101 - 36230 -00 -000 $ 6,231.97 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10/2/01 oa CC3 �