HomeMy WebLinkAbout6.m. Budget AmendmentsCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: July 2, 2001
AGENDA ITEM: Budget Amendments
AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director
AGENDA NO.
(a. •
ATTACHMENTS:
APPROVED BY:
Council Memo, Resolution, Donation Worksheets
This item is on the agenda for Council to formally amend the 2001 General Fund budget by
resolution for donation items that Council has previously authorized, and will be authorizing this
evening, covering expenditures made during the second quarter of 2001.
Rather than bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to have you authorize
the expenditure and amend the budgets at the time the expenditure is made and then periodically
bring to you a resolution that formally amends the budgets for a number of these donation
expenditures. The attached memo and donation worksheets support the figures given in the
resolution.
RECOMMENDED ACTION:
Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2001 BUDGET
ITEMS for the General Fund as outlined in the attached memo.
COUNCIL ACTION:
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MEMORANDUM
DATE: June 27, 2001
TO: Mayor Busho
Council Members Cisewski, Edwards, Klassen & Riley
FROM: Jeff May, Finance Director
SUBJECT: Budget Amendments
This is a request to amend both the revenue and expenditure budgets for the General
Fund and to formally approve the expenditures of donations previously received. This
memo is to show the line by line detail of the actual changes to be made to the budgets,
of which the totals are summarized in the Resolution before you.
GENERAL FUND DETAIL
Detail for Revenues:
101- 36230 -00 -000 (Donations) $ 5,644.51
Total Revenues $ 5,644.51
Detail for Expenditures:
101- 42110 -01 -208 (Miscellaneous Supplies) $ 3,271.93
101- 45100 -01 -439 (Other Miscellaneous Charges) 2,372,58
Total Expenditures $ 5,644.51
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2001 -
A RESOLUTION APPROVING THE AMENDMENT OF
CERTAIN 2001 BUDGET ITEMS
WHEREAS, the City Council recognizes the need to amend certain items from the 2001
General Fund Operating Budget, the totals which are as follows:
(1) General operating revenues, the total which reflects an increase of $5,644.51;
(2) General operating expenditures, the total which reflects an increase of
$5,644.51;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the amendment of the above listed budget items for the 2001 General
Fund Operating Budget.
ADOPTED this 2 nd day of July, 2001.
Cathy Busho, Mayor
ATTEST:
Linda J. Jentink, City Clerk
Motion by: Seconded by:
Voted in Favor:
Voted Against:
•
Members Absent:
4
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Amount Received: $
Receipt # for Donation:
Purpose of Donation: D.A_R. PROGRAM
Account # for Donation: 101 -22221
(Must be Liability # assigned for each individual Department)
EXPENDITURE OF,DONATION
Amount to be Spent: $ 7Q D , 2 l�
To be Spent from Acct #: 1 01- 42110 -01 -208
(Must be Expenditure # corresponding to individual Department)
Purpose of Expendi f, -1 - S S
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230 -00 -000 $
Amend Expenditure Acct # 1 01- 42110 -01 -208 $
(The two dollar amounts should be the same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY ##
Debit: .101 -22221 (Donation Liability #) $ �-� .
Credit: 101- 36230 -00 -000 Cj
Journal entry to reduce deferred donation revenue and increase
donation revenue to actual per council action onc���he I:f Dom, I .
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DONATION R-EVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Amount Received: $
Receipt - for Donation:
Purpose of Donation: POLICE EQUIPMENT FUND
Account n for Donation_: 101 -22222
(Must be Liability # assigned for each individual Department)
EXPENDITURE OF DONATION
a
Am.ount to be Spent: $ a�
To be Spent from Acct -: 101- 42110 -01 -208
(Must be Expend? tore - ccrrespcndi•*tc to individual Department)
Purpose of Expendi Lure : ok I le c;
AMENDMENT OF BUDGETS
Amend
Donation Revenue
Acct -101- 36230 -00 -000:
$ C
Amend
Expenditure Acct
n 101 - 42110 -01 -208
$
(The two dollar amounts should be the same)
ENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22222 (Donation_ Liability #) $ a341t1. 7a
Credit: 101 - 36230 -00 -000
Journal entry to reduce deferred donation revenue and increase
donation revenue to actual per council action on _7,.,h -e
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 3/5/01
Amount Received: $ 3,000.00
Receipt # for Donation: # 60181
Purpose of Donation: Jaycee Egg Hunt
Account # for Donation: 101.22223.4
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $ 2,372.58
To be Spent from Acct #: 101 - 45100 - -4
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Egg Hunt Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230 -00 -000: $ 2,372.58
Amend Expenditure Acct #101- 45100 -01 -439 $ 2,372.58
(The two dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101- 22223.4 (Donation Liability #) $ 2, 372.58
Credit: 101- 36230 -00 -000 $ 2,372.58
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per
council action on 4/03/01
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