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HomeMy WebLinkAbout10. Selection Policy Amendments. i � ., CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: APRIL 17, 2001 AGENDA ITEM: SELECTION POLICY AMENDMENTS AGENDA SECTION: OLD BUSINESS PREPARED BY: THOMAS D. BURT, CITY ADMINISTRATOR AGE ATTACHMENTS: DRAFT SELECITION POLICY, OPEN APPROVED BY: APPOINTMENT APPLICATION, PORT AUTHORITY RESOLUTION, The attached drafts represent the direction Council gave staff for changes to the selection policy and related documents. Some of the changes include: 1. changing the Parks and Recreation Committee name to Parks and Recreation Commission 2. removing the word Committee from the selection policy 3. updating the application form and naming it "Open Appointment Application" 4. removing the commissions job descriptions from the policy and creating an attractive brochure to encourage residents participation 5. update the City Code and Port Authority Establishing Resolution to reflect the changes 6. commission by -law changes RECOMMENDED ACTION: MOTION to approve changes to the Selection Policy, approve a RESOLUTION RELATING TO THE ROSEMOUNT PORT AUTHORITY, AMENDING RESOLUTION NO. 1991 -53, and changes to all the commission's by -laws. COUNCIL ACTION: ' Policy AD -1 Page 1 May 16, 2000 CITY OF ROSEMOUNT POLICY TITLE POLICY NUMBER PROPOSED BY DATE APPROVED BY CITY COUNCIL DATE AMENDED BY CITY COUNCIL C' n �T- COMMISSION SELECTION POLICY AD -1 ADMINISTRATION December 3, 1991 May- 18,2000 - - April 17, 2001 PURPOSE The City of Rosemount wants to assure equal and open access to the selection process for all City Council appointed standing Commissions and Cew This policy will set a regular and formal recruitment and selection process for eligible applicants to all City Council Commissions and Gemmi**° It will provide applicants for Citizens Advisory Commissions and Comm with basic information on the application procedures and the appointment process. POLICY This policy will provide guidelines governing the application procedure and the appointment process for Citizens Advisory Commissions and G eff .ni The commissions and eemmiaees shall be advisory bodies to the City Council, charged with the responsibility of researching, reviewing, and making recommendations on related issues. PROCEDURE 1. All persons making application to the City Council for a position on a Citizens Advisory Commission Cenun t4°° shall be residents of the City of Rosemount. 2. Persons interested in being considered for appointment or- r-eappointme to a City Commission ar-Eonnnittee shall complete an "Application for Appointment to City Co aff4*ee�Commission" form furnished by the City. Submit a Application for Appointment. 3. Appointments to expired terms shall be made annually by the City Council at their first regular meeting in April. Terms shall run from April to through March. All members, regular and alternate, shall be appointed to T°fms as designated abeve a one year term however, the term may be terminated early by the Council. Compensation for members shall be set by the City Council with the exception of the Port Authority and Utilities Commission. Policy AD -1 Page 2 4. When an individual's regular employment and current activities appear to cause a conflict of interest with the business of a City commission or eemmi4ee for which the individual has applied, the individual shall divulge such apparent conflict in writing prior to consideration for appointment. Prior to making an appointment, the City Council shall determine whether the apparent conflict of interest would preclude the applicant from effectively taking part in the affairs of the City commission eewAni ee 5. Anyone already holding an elective county, state, or federal office shall not be eligible to serve in a regular voting position on any of the City commissions or eefrAnittee 6. No permanent full -time or part-time City of Rosemount staff employee shall hold a regular voting position on any commission or - °°m niAee except that a staff member may serve as an ex- officio member. 7. An effort shall be made to have a diversity of professions and occupations represented on all commissions and eeamn44 and, as a general guideline, at no one time should one -third of any one commission or °^m nittee be comprised of individuals of like professions or occupations. As a general guideline, the members of each commissio i4ee should be comprised of members representing a wide range of civic groups and interests. 8. Attendance at the meetings of these advisory bodies is critical to their effectiveness; therefore, missing three consecutive meetings or attendance at less than 75% of the meetings in a six -month period will cause the committee chairman to review the nature of the absences and, pending the outcome of that review, it may be necessary to forward a recommendation to the City Council that the member of the committee /eemmissien be removed for poor attendance. In the event an absence cannot be avoided, commissioners shall notify the Cit Ci e Chair or staff liaison in advance. 9. Commissions filled for mid -term vacancies shall complete the year term. 10. Commission/ members may be removed by the City Council at any time when, in the judgment of the Council, the public welfare will be promoted by such removal. RECRUITMENT AND SELECTION Ninety days prior to the expiration of commission terms each year, the Council shall be advised of the pending vacancies and the attendance record and other pertinent information of the . individuals whose terms are expiring. should thos. na.. ,.,,,,,-S b eligible ppeia� ,.... �„ a„a avu Should the individuals m°�* reappointment, Upon the decision of Council to reappoint . those persons will be contacted to determine if he /she wishes to seek reappointment. Ne: 'app eafied sheuld be eempleted by the ineu n * °. If there is a vacancy, Council will also announce to the general public the vacancies on the City Commissions at least sixty days prior to the expiration of commission terms each year and Applications for Appointment will be accepted from all interested citizens of Rosemount. Prior to the expiration of commission terms, the City Council will meet to review all applications and interview applicants, ' a„g ineu., m e mbe rs bent m whose e to n who _L iia i viRUUa aaav uauvvaa� Lla` Policy AD -1 Page 3 to seek reappointment. The qualifications of the members of the commissions shall be those who in judgment of the Council are representative of the community and are qualified by training, experience and interest useful for the fulfillment of the Commission's responsibility. EFFECTIVE DATE This policy will go into effect the day following its adoption by the City Council of Rosemount, Minnesota. A COMMISSION MEMBER'S CODE As a commission member, I believe that the primary purposes of a commission as advisory boards to the City Council, are to achieve effective and wise guidance of the City through group thinking and action, to raise the standards of commission membership and to improve the level of services to the community which supports it. I realize that mine is a community trust, that I represent all the people and that I have a duty to the community as well as to the commission I pledge myself. Therefore, to cultivate an "educated heart" so that I may be sensitive to my obligations and relationships in this trusteeship, I subscribe to the code of an ethical person, remembering that ethics refers to what a person is morally obliged to do or not to do in a given situation. I believe that commission service can be an expression of democratic citizenship, signifying a willingness to accept community responsibility and the charge to preserve popular control of American public services. Respecting the dignity and worth of the individual, I shall base my relations with people on their qualities as individuals without distinction as to race or creed or gender or color or economic or social status. I believe that a person's greatest possession, as well as his/her greatest contribution to society, may lie in the ways in which he /she differs from me, rather than in the ways in which we are similar. I shall accept these differences and try to build a useful relationship upon them. I uphold the principles of my organization, recognizing and assuming my responsibility to establish and administer the best possible program and policies for my commission. I shall learn its programs and objectives, give to it a fair share of my time and personal abilities, keep a community wide perspective know-ina that, for sound community service, my commission's work must be coordinated with the total community. I promise to be loyal to my own organization and a good neighbor to other agencies. My attitude shall be one of cooperative open - mindedness and objectivity. In carrying out my assignments, I shall be professional in realizing that it is not possible to lay down absolute rules for all situations. I shall be willing to think things through with the other commission members, weighing alternatives and exercising good judgment in choosing among them. CITY OF ROSEMOUNT OPEN APPOINTMENT APPLICATION FOR CITY COMMISSION NAME DATE: In order that the Mayor and Council Members have a better understanding of your background and interests, please provide the following information: (Attach extra sheets if necessary.) Home Address Phone (H) E -mail Address FAX How long have you lived in Rosemount? years Occupation: Secondary Education: Please indicate which Commission you are applying for. List only those you would be seriously interested in serving on. 1 St Choice 2 "d Choice 3rd Choice 4 Choice Prior experience on City Commissions: Provide a short paragraph summarizing why you are seeking an appointment to a Commission in the City of Rosemount. Open Appointment Application For City Commission City of Rosemount Briefly describe your background, experience and any other information not previously given which you believe should be considered regarding the appointment you are seeking. Standing Commissions: Port Authority, Planning, Parks & Recreation, Utilities Return to: City Clerk Date Received: Rosemount City Hall (For Office Use Only) 2875 145 ST W ROSEMOUNT MN 55068 Telephone: 651- 322 -2003 FAX: 651- 423 -5203 2 h/comis /app CITY OF ROSEMOUNT DAKOTA COLNTY, MINNESOTA RESOLUTION 2001- A RESOLUTION RELATING TO THE ROSEMOUNT PORT AUTHORITY; AMENDING RESOLUTION NO. 1991 - 53 WHEREAS, City Council Resolution No. 1991 -53 established the Rosemount Port Authority pursuant to the authority of Minnesota Laws 1991, Chapter 291, Article 21, Section 17; and WHEREAS, the Council has determined that it is appropriate and in the interest of the public to amend the resolution establishing the port authority as hereinafter provided: NOW, THEREFORE, BE IT RESOLVED, that the City of Rosemount, Resolution No. 1991- 53, Section 5 is amended to read as follows: Section 5. Governing Body The powers of the Authority shall be vested in the commissioner thereof in office at any time, a majority of whom shall constitute a quorum for all purposes. Pursuant to Minnesota Statues, Section 469.050, Subds. 1 and 3, such commissioners shall be seven (7) in number, shall be residents of the City of Rosemount and shall be appointed and serve as follows: (1) The mayor and members of the city council shall automatically be appointed commissioners for a term which coincides with their term of office as mayor or council member. If a mayor or council member declines to serve as a commissioner, or resigns from his or her position as commissioner, a vacancy is created which shall be filled by appointment by the mayor with the approval and consent of the council. The appointment so made shall be for a term which coincides with the time in office of the individual council member whose resignation or decision not to serve as a commissioner created the vacancy. Not less than two commissioners shall also be members of the Council. (2) Commissioners who are not members of the council shall be appointed for terms of six (6) years. If a vacancy occurs in seat so appointed, including a vacancy created when a commissioner becomes a member of the city council, a replacement shall be appointed by the mayor subject to approval and consent of the council. ADOPTED this 17th day of April, 2001. • Cathy Busho, Mayor RESOLUTION ATTEST: Linda J. Jentink, City Clerk CERTIFICATION I hereby certify that the foregoing is a true and correct copy of a resolution presented to and adopted by the City Council of Rosemount at a duly authorized meeting thereof, held on the 17th day of April, 2001, as disclosed by the records of said City in my possession. (SEAL) Linda J. Jentink, Rosemount City Clerk • Motion by: _ Voted in favor: Second by: Voted against: Member absent: 2 Port Authority Bylaws Article III. Port Authority Members The Port Authority Commission shall consist of seven (7) members appointed in accordance with the provisions of the Enabling Resolution No. 1991 -53, Section 5 and amendment 2001- , passed by City Council April 17, 2001. Compare to last version: Article III. Port Authority Members The Port Authority Commission shall consist of seven (7) members appointed in accordance with the provisions of the Enabling Resolution No. 1991 -53, Section 6. BYLAWS OF ROSEMOUNT PORT AUTHORITY A DEVELOPMENT AGENCY Article I. Established There is hereby created by the City Council of the City of Rosemount, in accordance with Minnesota Statutes, 469.0813 and City of Rosemount Enabling Resolution No. 1991 -53, the Rosemount Port Authority, a Development Agency. Article II. Emos e The purpose of the Port Authority, a Development Agency, is to carry out economic development and redevelopment within the City by acting as the development authority for the City on behalf of the City's interest in continued new job development and increased tax base. Article III. Port Authoritv Members The. Port Authority Commission shall consist of seven (7) members appointed in accordance with the provisions of the Enabling Resolution No. 1991 -53, Section!; C OV.�C.\ v.+,.'.•wti..�tt yl.`•\ Ott42_ � �Z�1 :.-` �_� Article IV. Seal of Port Authority The seal of the Port Authority shall be in the form of a circle and shall bear the name of the Port Authority, the year established and contain the logo of the City of Rosemount. Article V. Officers Section 1. Chairperson The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be elected by the Commission members at the annual meeting. Section 2. Vice Chairperson The Vice Chairperson shall, in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice Chairperson shall be elected by the Commission members at the annual meeting. Section 3. Executive Secretary The City Clerk shall act as Executive Secretary to the Port Authority and shall keep a record of all proceedings of Commission meetings. The Secretary shall also give notice of all meetings of the Commission and shall perform such other duties as prescribed by the Commission. Section 4. Treasurer The Treasurer shall receive and be responsible for all monies from whatever source derived and the same shall be deemed public funds. Monies shall be disbursed only on checks signed by the Executive Director or the City Finance Director. The Port Authority Treasurer, when the Chairperson and Vic_ e_ Chairperson are absent, shall be responsible for chairing the meeting. The City Finance Director will serve as the Port Authority Assistant Treasurer and be responsible for accounting, investment, fund maintenance and disbursement consistent with city procedures under the direction and control of the Commissioners. Other accounting procedures shall be in accordance with Minn. Stat. 469.049, et seq. and Enabling Resolution No. 1991 -53. Article VI. Administrative Structure Section 1. Executive Director The Port Authority shall employ an Executive Director who shall have general supervision over the administration of its business and affairs, subject to the direction of the Port Authority. He /she shall be charged with the management of the development projects of the Port Authority. This person will be the City Administrator of the City of Rosemount. Section 2. Assistant Director The Port Authority may employ an Assistant Director who shall assist the Executive Director in the administration of the business and affairs of the Port Authority. The Assistant Director shall have the responsibility to coordinate meetings with public and private developers, pursuant to development/redevelopment projects and general business of the Port Authority. 2 The Assistant Director shall also be responsible for reviewing and updating the Redevelopment Plan and written reviews of all development proposals which come before the Port Authority. Said reviews and other memorandums shall be directed to the Port Authority through the Executive Director. The Assistant Director shall sit at regular or special meetings of the Port Authority in the absence of the Executive Director, and shall attend other meetings as requested by the Port Authority or Executive Director. Section 3. Additional Personnel The Port Authority may from time to time employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by law. Article VII. Meetings of the Port Authority Section 1. Meetinz Place The meetings shall be at such a place in Rosemount, Minnesota, as the Commissioners shall from time to time designate. All meetings, except as otherwise authorized or provided by law, shall be open to the public. The Chairperson may change the meeting place by giving five (5) days written notice to Commission members. Section 2. Time o` Meetings A. Regular Meetings Regular meetings shall be held twice each month at the time and date specified by the Port Authority. B. Special Meetings A special meeting may be called by the Chairperson, the Executive Director, or by any three (3) Commissioners by written request filed with the Executive Director who shall mail or personally deliver to all members notice of the time and place of such meeting at Ieast twenty-four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. 3 C. Executive Session Any business, properly before the Port Authority, which qualifies as attorney client or otherwise meets the legal standards for closed (Executive) session meetings, shall, following procedures established for convening such meetings, be in order. Only that business., . for which the session was convened shall be in order. D. Annual Meeting The Annual Meeting shall be the first meeting in February and held with the regular meeting at the time and date specified by the Port Authority. Section 3. Quorum. A majority of the commissioners is required to constitute a quorum. When a quorum is in attendance at a meeting, action may be taken upon a vote of a majority in attendance. No voting shall be done by proxy. Section 4. Governance of Meetings The meetings of the Port Authority shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Port Authority flexibility in the conduct of its meetings. The Chairperson will at his/her prerogative control discussion among board members and regulate public comment to facilitate adequate discussion, consideration, and decision making. Section 5. Conflict of Interest Personal viewpoints are not to be represented to outside organizations or individuals as being those of the authority, city, or city operating departments. Special or personal interests, which may not represent the betterment of the community must remain separate from the commissioners' obligations and actions. Conflicts of interest shall be avoided by all commissioners at all times. City Policy AD -1, Committee Selection Policy, shall apply to all actions of the authority's members. Article VIII. Manner of Voting The voting on all questions coming before the Port Authority shall be by roll call, and the yea and nay votes shall be entered upon the minutes of such meeting. 4 Article IX. Order of Business 1. Call to Order 2. Consent A. Approval of Minutes B. Bills and Communications C. Other Items Not Requiring Discussion 3. Old Business 4. New Business 5. Chairperson's Report 6. Executive Director's Report 7. Adjournment Article X. Committees The Chairperson shall appoint such advisory committees and subcommittees as he /she determines are necessary and select its members. No committee shall consist of more than five (5) members. Committee and subcommittee members shall consist of commissioners and /or other persons selected by the Chairperson. The Chairperson shall define the purpose of the committee and subcommittee and the expected length of time necessary to complete a report. At any time these members may be replaced or removed as deemed necessary by the Chairperson. Article M. Annual Budget and Annual Report The Rosemount Port Authority, a Development Agency, shall develop an annual budget consistent with the requirements of Enabling Resolution No. 1991 -53 Rosemount City Code and Minnesota Statutes, Chapter 469, et seq. An Annual Report shall be presented by the Port Authority to the City Council each year during the month of April reviewing Port Authority plans, projects and expenditures of the previous year. All other reports shall be kept and distributed in accordance with various statutes and Enabling Resolution No. 1991 -53. 5 Article XII. Powers The Port Authority may exercise all of the powers contained in the Minnesota Statutes, Chapter 469, as modified by Section 469.0813, and according to Enabling Resolution No. 1991 -53. Article XIII. Amendments to Bylaws The Bylaws may be amended by a vote of a majority of the Commissioners only when the proposed amendment has been submitted in writing to all the Commissioners two weeks prior to the meeting at which the amendment to be considered. Article XIV. Approval of Bylaws These Bylaws and any amendments to them shall be subject to the approval of the Rosemount City Council. Adopted: May 3 , 1993 at a regular meeting of the Rosemount Port Authority, a Development Agency. Chairperson ATTEST: Executive Director 6 Approved by the Rosemount City Council on at a regular City Council meeting. Ju 1 1993 �• Mayor 7 BYLAWS OF CITY OF ROSEMOUNT PLANNING COMMISSION Article I. Name of Commission The name of the committee shall be the Planning Commission of the City of Rosemount, Minnesota. Article II. Membership The Planning Commission shall consist of Mp to (5) members appointed by the City Council in accordance with Ordinance Title 2, Chapter 1 of the 1983 Code and Administrative Policy AD -1. Article III. Term of Membership Members shall be appointed to a one (1) year term. The term of a Planning Commissioner shall begin the first meeting in April en Debivar of and expire on March 31 St of each year_ Upo fl,l fill + of a Offee (3) year- tem, the member's tefEainatien date shall peeuf on jai+uar-y 31 ef the third year- er- uiAil a new appeia4meiA is ffi-ade by the City Gelwneil. Ge embers Article IV. Officers Section 1. Chairperson The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be appointed by the City Council for a one -year term. Section 2. Vice- Chairperson The Vice - Chairperson shall, in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice- Chairperson shall be a,,,,ek4ea by the City Cetmeil f one year tefm. selected by the commission for a one year term. Section 3. Vacancies Should the office of Chairperson or Vice Chairperson become vacant, the Commission shall elect a presiding officer for the regular meeting or until the City Council appoints a new Chairperson or Vice Chairperson. PLANNING COMMISSION BYLAWS Article V. Council Liaison A City Council member will serve as liaison to the Planning Commission. The liaison shall have the same right to participate in discussions and deliberations as appointed members . bu4 iNit atA the ewer to make met I n the event of a tied vote the liaison may vote to break a tie. The role of the liaison is to serve as a communication link between Council and Commission. Article VI. Administrative Structure Section 1. Staff Liaison The City of Rosemount shall provide a staff member who shall have general supervision over the administration of the business and affairs of the Commission, subject to the direction of the City Administrator and City Council. The Staff Liaison is also responsible for the preparation of the agenda and reviews of business matters to be considered by the Commission. The Staff Liaison shall also serve as advisor to the Commission and shall perform all other duties incident to his/her position. Section 2. Recording Secretary The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Article VI. Meetings Section 1. Regular Meetings Regular meetings of the Planning Commission shall be held at the time and date specified by the City Council Section 2. Special Meetings A special meeting may be called by the Chairperson or by any two (2) commission members by written request filed with the staff liaison who shall notify all members of the meeting at least twenty -four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 3. Quorum. A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken by a vote of a majority in attendance. No voting shall be done by proxy. Section 4. Governance of Meetings The meetings of the Planning Commission shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Planning Commission flexibility in the conduct of its meetings. 2 PLANNING COMMISSION BYLAWS Article VIII. Manner of Voting The voting on all questions coming before the Planning Commission shall be by roll call, and the yea and nay votes shall be recorded in the minutes. Article IX. Order of Business At the regular meetings of the Commission, the following shall be the order of business: Article X. Amendments to Bylaws These bylaws may only be amended by the City Council. Approved by the Rosemount City Council on Mar-eh r-6 , 2000 April 17, 2001 at a regular City Council meeting. Mayor ATTEST: City Clerk 3 Changes as follows: Order 1. Call to Order al o inutes 2. Additions to Agenda then nput 3. Audience Input sion X0u 4. Approval of Minutes 'ness 5. Public Hearings usi ss 6. Old Business Heari s 7. tiew Business nment 8. Director's Report 9. Adjournment Article X. Amendments to Bylaws These bylaws may only be amended by the City Council. Approved by the Rosemount City Council on Mar-eh r-6 , 2000 April 17, 2001 at a regular City Council meeting. Mayor ATTEST: City Clerk 3 BYLAWS OF CITY OF ROSEMOUNT PARKS AND RECREATION COMMITTEE Commission Article I. Name of Committee Commission The name of the eenffnittee— commission shall be the Parks and Recreation Gemm4tee Commission of the City of Rosemount, Minnesota. Article II. Membership The Parks and Recreation shall consist of 0 to five (5) members appointed by the City Council in accordance with Ordinance Title 2, Chapter 2 of the 1983 Code and Administrative Policy AD -1. Article III. Term of Membership Members shall be appointed to staggered tefms of t4ee (3) y ears a one (1) year term. The term of a Parks and Recreation Committee member shall begin on FebFaafy 1 the first meeting in April and expire on March 31 of each year. of the y ea c� jaftuar-y 31 of the third year- or- >, +I, rl.+< rr t -- -- new - - -- - - - - -- is made - - - -- - -., ..,.._eil. Article IV. Officers Section 1. Chairperson The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be appointed by the City Council for a one -year term Section 2. Vice - Chairperson The Vice- Chairperson shall preside at all meetings, in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice - Chairperson shall be appeiRled by the City Ceuneil selected by the commission for a one -year term Section 3. Vacancies Should the office of Chairperson or Vice Chairperson become vacant, the Parks and Recreation — Committee shall select a presiding officer at the next regular meeting. PARKS & RECREATION COMMITTEE BYLAWS Article V. Council Liaison A City Council member will serve as liaison to the Parks and Recreation Gefmni Commission. The liaison shall have the same right to participate in discussions and deliberations as appointed members. but m4th ut th pe ..,... metions or vete. In the event of a tied vote the Council Liaison may vote to break the tie The role of the liaison is to serve as a communication link between Council and Commi . Commission. Article VI. Administrative Structure Section 1. Director of Parks and Recreation The City of Rosemount shall employ a Director of Parks and Recreation who shall have general supervision over the administration of the business and affairs of the department, subject to the direction of the Administrator and the City Council. The Director of Parks and Recreation is also responsible for the preparation of the agenda and reviews of business matters to be considered by the Committee. Commission. The Director of Parks and Recreation shall serve as advisor to the GeffwAitt-ee Commission and shall perform all other duties incident to his/her position. Section 2. Recording Secretary The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Cenffnttee .Commission. Article VII. Meetings Section 1. Regular Meetings Regular meetings of the Parks and Recreation Cemaee— Commission- shall be held at the time and date specified by the City Council. Section 2. Special Meetings A special meeting may be called by the Chairperson or by any three (3) Gefmnittee Commission members by written request filed with the Director of Parks and Recreation who shall notify all members of the meeting at least twenty -four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 3. Quo rum. A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken by a vote of a majority in attendance. No voting shall be done by proxy. Section 4. Governance of Meetings The meetings of the Parks and Recreation GemmiAee Commission shall be governed by Robert's Rules of 2 PARKS & RECREATION COMMITTEE BYLAWS Order, provided that said rules shall be construed liberally to afford the Parks and Recreation sec Commission flexibility in the conduct of its meetings. Article VIII. Manner of Voting The voting on all questions coming before the Parks and Recreation Commission shall be by roll call, and the yea and nay votes shall be recorded in the minutes. Article IX. Order of Business At the regular meetings of the Eenunittee- Commission the following shall be the order of business: 1.""� Call to Ord 2. ddition o the Agenda 3. A ro 1 of Minutes 4. Au ce Input 5. scuss n 6. Old Busine 7. New Business Old Business Adjournment Article X. Amendments to Bylaws Changes as follows 1. Call to Order 2. Additions to Agenda 3. Audience Input 4. Approval of Minutes 5. Public Hearing 6. Old Business 7. New Business 8. Director's Report 9. Adjournment These bylaws may only be amended by the City Council. Approved by the Rosemount City Council on Mar-eh 6 ; 2000 April 17. 2001 at a regular City Council meeting. ATTEST: City Clerk Mayor 3 PUBLIC UTILITIES BYLAWS BYLAWS OF CITY OF ROSEMOUNT PUBLIC UTILITIES COMMISSION Article I. Establishment The Public Utilities Commission of the City of Rosemount, as authorized by Minnesota Statutes, sections 412.321 through 412.391, which sections are hereby expressly accepted, is hereby established. Article IL Name of Commission The name of the Committee shall be the Public Utilities Commission of the City of Rosemount, Minnesota. Article III. Membership The Public Utilities Commission shall consist of three (3) members appointed in accordance with Ordinance Title 2, Chapter 4 of the 1983 Code and Administrative Policy AD -1. Article IV. Term of Membership Members shall be appointed to staggered terms of three (3) years. The term of a Public Utilities Commissioner shall begin on €ebfuaff 1 the first meeting in April of the year of the appointment and ex on March 31" at the end of the three year term. T,pon fulfillment of a dffee ( year t`fm the made by the Cit� Gouneil Article V. Officers Section 1. President The President shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The President shall be elected by the Commission members at the annual meeting. Section 2. Vacancies Should the office of President become vacant, the Commission shall elect a successor from its membership at the next regular meeting. Such election shall be for the unexpired term of said office. 1 PUBLIC UTILITIES BYLAWS Article VI. Administrative Structure Section 1. Executive Director The City The P 4i fi T C - shall employ v Saar a Public Works Director who will serve as Executive Director. The Executive Director shall have general supervision over the administration of the business and affairs, subject to the direction of the Commission. The Executive Director shall also serve as advisor to the Commission and shall perform all other duties incident to his/her position. T w -q ty to the Ufilifies Cenmnissien at the awmal fneefing and a4 that time the o th is er-son-. Section 2. Ex Officio Members The City Administrator and Mayor shall serve as Ex Officio members of the Public Utilities Commission. Ex- Officio members shall have the same rights to participate in discussion and deliberations as appointed members and shall have the ability to make motions and vote Section 3. Recording Secretar. The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Article VIL Meetings Section 1. Regular Meetings The Commission gill meet at least once monthly at a time and place set by majority vote of the Commissioners. Section 2. Annual Meeting The Annual meeting of the Commission shall be held at a regular meeting in the month of Eery April at the regular meeting place. Section 3. Special Meetings A special meeting may, be called by the President or by any two (2) Commission members by written request filed «ith the Executive Director who shall notify all members of the meeting at least twenty -four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 4. Quo rum A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken by a vote of a majority in attendance. No voting shall be done by proxy. Section 5. Governance of Meetings The meeting of the Public Utilities Commission shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Public Utilities Commission flexibility in the conduct of its meetings. 2 PUBLIC UTILITIES BYLAWS Article VIII. Manner of Votina The voting on all questions coming before the Public Utilities Commission shall be by roll call, and the yea and nay votes shall be entered pen recorded in the minutes.o sueh meefi Article IX. Order of Business At the regular meetings of the Commission, the following shall be the order of business: Article XI. Amendments to Bylaws The Bylaws may be amended by a vote of a majer-it�- of the to the meeti a t w lueh the am end me nt is to be ansiQer-ed. - These bylaws may only be amended by the City Council. Adopted: February 26, 1992 at a special meeting of the Rosemount Public Utilities Commission. AMENDMENTS: 9 Changes as follows: 1. Call to Order 1. Call to Order 2. ditions or orrection to the Agenda 2. Additions to Agenda 3. App va Minutes 3. Audience Input 4. Old ess 4. Approval of Minutes 5. Busin s 5. Public Hearings 6. resident's Re rt 6. Old Business 7 Executive Directo ' Report 7. New Business 8. Adjournment 8. Director's Report 9. Adjournment Article X. Powers The Public Utilities Commission may exercise all of the powers contained in the Minnesota Statutes, Sections 412.321 through 412.391. Article XI. Amendments to Bylaws The Bylaws may be amended by a vote of a majer-it�- of the to the meeti a t w lueh the am end me nt is to be ansiQer-ed. - These bylaws may only be amended by the City Council. Adopted: February 26, 1992 at a special meeting of the Rosemount Public Utilities Commission. AMENDMENTS: 9 PUBLIC UTILITIES BYLAWS Approved by the Rosemount City Council on April 17 2001 at a regular City Council meeting. Mayor ATTEST: City Clerk 4 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2001- 34 r4 I/ r 1 7J^ A RESOLUTION RELATING TO THE ROSEMOUNT PORT AUTHORITY; AMENDING RESOLUTION NO. 1991 - 53 WHEREAS, City Council Resolution No. 1991 -53 established the Rosemount Port Authority pursuant to the authority of Minnesota Laws 1991, Chapter 291, Article 21, Section 17; and WHEREAS, the Council has determined that it is appropriate and in the interest of the public to amend the resolution establishing the port authority as hereinafter provided: NOW, THEREFORE, BE IT RESOLVED, that the City of Rosemount, Resolution No. 1991 - 53, Section 5 is amended to read as follows: Section 5. Governing Body The powers of the Authority shall be vested in the commissioner thereof in office at any time, a majority of whom shall constitute a quorum for all purposes. Pursuant to Minnesota Statues, Section 469.050, Subds. 1 and 3, such commissioners shall be seven (7) in number, shall be residents of the City of Rosemount and shall be appointed and serve as follows: (1) All mayors and members of the city council shall automatically be appointed commissioners for a term which coincides with their term of office as mayor or council member. If a mayor or council member declines to serve as a commissioner, or resigns from his or her position as commissioner, a vacancy is created which shall be filled by appointment by the mayor with the approval and consent of the council. The appointment so made shall be for a term which coincides with the time in office of the individual council member whose resignation or decision not to serve as a commissioner created the vacancy. (2) Commissioners who are not members of the council shall be appointed for terms of three (3) years. If a vacancy occurs in seat so appointed, including a vacancy created when a commissioner becomes a member of the city council, a replacement shall be appointed by the mayor subject to approval and consent of the council. ADOPTED this 17th day of April, 2001. RESOLUTION 2000 - 34 ATTEST: U inda J. Jent' , rt 1 rk CERTIFICATION I hereby certify that the foregoing is a true and correct copy of a resolution presented to and adopted by the City Council of Rosemount at a duly authorized meeting thereof, held on the 17th day of April, 2001, as disclosed by the records of said City in my possession. (SEAL) Linda J. Jentink, Rosemount City Clerk Motion by: C i s e w s k i Second by: K I a s s e n Voted in favor: K I assen, C i s e w s k i , Busho, R i l e y , Edweards Voted against: None. Member absent: None. 2 'j r.. 1 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA ORDINANCE NO. VIII.5 AN ORDINANCE RELATING TO COMMISSIONS AMENDING CITY CODE CHAPTER 2 The City Council of the City of Rosemount, Minnesota, ordains as follows: SECTION 1 . Section 2 -1 of the Rosemount City Code is amended to read as follows: Section 2 -1 -1 ESTABLISHMENT OF COMMISSION: A City Planning Commission for the City is hereby established. The Commission shall be the City Planning Agency. Such Planning Commission shall consist of up to five (5) members to be appointed by the City Council and may be removed by a four -fifths (4/5) vote of the Council. Planning Commission members maybe removed by the City Council at any time when, in the judgement of the Council, the public welfare will be promoted by such removal. Terms of the Commissioners shall be determined in the Planning Commission bylaws. Compensation for the members shall be determined by the City Council. (Resolution 1992 -141). Section 2 -1 -2: ORGANIZATION AND MEETINGS: Officers Electe City Council will appoint the Commission Chairperson for a one-year term The Commission will elect a vice - chairperson and other offices as determined in the bylaws The Commission shall eleet a ehakman from among its appointed member-s for- a tefffl of one year and the Coffifflissie ay er-eate and fill sueh other- offiees as detefmined in the bylaws. (Add new section)Section 2 -1 -3: OATH; COMPENSATION: Every appointed member shall, before entering upon the discharge of his duties, take an oath that he will faithfully discharge the duties of his office. Compensation for the members shall be determined by the City Council. (Resolution 1992 -141). (next section re- numbered) Section 2 -1 -4: ZONING POWERS AND DUTIES: (no change to this section's contents) SECTION 2. Sections 2 -2 -1 to 2-2-3, Parks & Recreation Committee is amended to read: Parks & Recreation Com mittee Commission Section 2 -2 -1 COMMITTEE ESTABLISHED; ESTABLISHMENT OF COMMISSION: A City Parks and Recreation sec Commission is hereby established for the City. (Ord.VIII.1, 10 -5 -71) ORDINANCE NO. VIII.5 The Commission shall consist of up to five (5) members appointed by the City Council Terms of the members shall be determined in the Commission bylaws.. (Ord. VIII.2 206073• amd 1983 Code; Ord. VIII. 5 A-17-01). G. Purpose. The purpose of the Cefmnit4ee is to assist the City Couneil in establishing a park and en system thFougheut the ei:Air-e City -fer- all eitizens of the y . (see Powers & Duties) Section 2 -2 -2: ORGANIZATION AND MEETINGS other- effieers it deems neeessa y�The City Council will appoint the Chairperson each year. The Commission shall elect a vice - chairperson from its members together with such other officers it deems necessary. The Cemmit4ee Commission shall meet at least once a month �+i ma find Who W and shall submit its official meeting minutes to the City Council each and every month. Section 2 -2 -3: OATH; COMPENSATION: (add reference.-Resolution 1992 -141) SECTION 3 . Sections 2 -4 -1 to 2 -4 -4 Public Utilities Commission is amended to read: Section 2 -4 -1: ESTABLISHMENT OF COMMISSION: The Public Utilities Commission of the City as authorized by Minnesota Statutes, sections 412.321 through 412.391, which sections are hereby expressly accepted, is hereby established. The Commission shall consist of three (3) members appointed by the City Council for three (3) y &r terms. Terms will commence on April 1 of the year qp oip nted. (remainder of this section is not changed) Section 2 -4 -3 COM A TION OATH/COMPENSATION: _ .. • .• The Commission shall consist of up to five (5) members appointed by the City Council Terms of the members shall be determined in the Commission bylaws.. (Ord. VIII.2 206073• amd 1983 Code; Ord. VIII. 5 A-17-01). G. Purpose. The purpose of the Cefmnit4ee is to assist the City Couneil in establishing a park and en system thFougheut the ei:Air-e City -fer- all eitizens of the y . (see Powers & Duties) Section 2 -2 -2: ORGANIZATION AND MEETINGS other- effieers it deems neeessa y�The City Council will appoint the Chairperson each year. The Commission shall elect a vice - chairperson from its members together with such other officers it deems necessary. The Cemmit4ee Commission shall meet at least once a month �+i ma find Who W and shall submit its official meeting minutes to the City Council each and every month. Section 2 -2 -3: OATH; COMPENSATION: (add reference.-Resolution 1992 -141) SECTION 3 . Sections 2 -4 -1 to 2 -4 -4 Public Utilities Commission is amended to read: Section 2 -4 -1: ESTABLISHMENT OF COMMISSION: The Public Utilities Commission of the City as authorized by Minnesota Statutes, sections 412.321 through 412.391, which sections are hereby expressly accepted, is hereby established. The Commission shall consist of three (3) members appointed by the City Council for three (3) y &r terms. Terms will commence on April 1 of the year qp oip nted. (remainder of this section is not changed) Section 2 -4 -3 COM A TION OATH/COMPENSATION: _ .. ORDINANCE NO. VIII.5 Every appointed member shall, before entering upon the discharge of his/her duties take an oath that he will faithfully discharge the duties of his office. Compensation for the members shall be determined by the City Council. (Ord. VIII -1, 10 -5 -71; amd. 1983 Code, Resolution 1992 -141) (no change to remaining paragraph) SECTION 4 . This Ordinance shall be effective immediately upon its passage and publication. ADOPTED this 17th day of April, 2001. Cathy Busho, Mayor ATTEST: � v i Linda J. Jentink, City Clerk Published this 6` 0 -- day of k/ ( , 2001 in the "Rosemount Town Pages."