HomeMy WebLinkAbout2.c. Contract for Public Works Director (Retainer)CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
COMMITTEE OF THE WHOLE DATE: JANUARY 10, 2001
AGENDA ITEM: Contract for Public Works Director
(Retainer)
AGENDA SECTION:
DISCUSSION
PREPARED BY: Thomas D. Burt, City Administrator
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ATTACHMENTS: Draft Letter
APPROVED B
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Attached is a draft copy of a letter I asked Bret Weiss to prepare for a proposal of cost for retainer
services to continue to use as Public Works Director /City Engineer for the City. Because of the
market we have had a difficult time recruiting candidates for the Public Works Director /City
Engineer Position. Bret has been providing services for one year and it may be appropriate to
have him on retainer for his services for the duties he performs that are not billed to projects. In
the absents of a City Engineer we are growing more dependant on Bret to handle many of the
daily activities.
Staff is requesting Councils direction on the scope of services and amount of the contract. After
staff has that direction, a formal agreement will be drafted and presented at a future Council
meeting for approval.
RECOMMENDED ACTION NOTES:
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PRAFT
January 3, 2001
Mr. Tom Burt
City Administrator
City of Rosemount
2875 145' Street West
Rosemount, Minnesota 55068 -4941
Re: City Engineer Retainer
WSB Project No. 1005 -00
Dear Mr. Burt:
I am writing this letter as a follow -up to our conversation regarding developing a monthly retainer
for miscellaneous engineering services to continue performing those services until the City chooses
to hire an in -house City Engineer. I'd like to first state that WSB & Associates has appreciated the
opportunity to work as a part of the City staff over the past year, and is excited about the opportunity
to continue that relationship. The manner in which the City staff has accepted me in this interim
role has been extremely gratifying and the engineering department has done a fantastic job of
performing their duties with limited super- 6sion. Rick Cook has not skipped a beat with the public
works operation and maintenance and has seemed to perform those duties very well.
Over the past year, I have expanded my time in Rosemount to a half of day on Tuesday to attend the
development review meetings, along with all day Wednesday for in -house services. In addition, I
have worked on many other Rosemount actiNities throughout the week off -site and am available by
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phone or page as necessary to address the City of Rosemount issues. The projects with any
significant amount of coordination or review time have been assigned a specific project number from
my office and time has been allocated accordingly. Many of the other issues tend to be more minor
in scope and are typically classified under miscellaneous duties. These things include State -Aid
coordination, engineering meetings, questions or coordination with other departments. It would be
this portion of the engineering duties that I would intend to perform as a part of a retainer.
I would propose that we work on a $7,000 per month retainer basis that would include the following:
• 12 hours per week average Bret Weiss
• 8 hours per week average Mark Erichson
• Attendance by Bret or WSB representative at all necessary council meetings and
utility commission meetings and at planning commission as necessary.
• Attendance at miscellaneous meetings during the week or phone calls.
• All engineering duties as required including review of minor development plans.
Large involved review would be completed hourly. --
• Attendance at State -Aid functions as necessary.
We would propose to keep track of the hours expended and adjust the retainer as necessary. If
additional office time is requested, we can increase Mark's time to include additional days.
Depending on how much office work is required will determine if the additional time will increase
the retainer.
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