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HomeMy WebLinkAbout2.a. Project Funding for City Hall Remodel/Expansion, Highway 3 (Overlay Segment), and Dodd Boulevard Reconstruction (Shannon Parkway to Delft Avenue)CITY OF ROSEMOUNT t EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: April 25, 2001 AGENDA ITEM: Project Funding for City Hall AGENDA SECTION: Remodel /Expansion, Highway 3(Overlay Segment) and Dodd Boulevard Reconstruction (Shannon Parkway to Delft Avenue) PREPARED BY: Jeff May, Finance Director AGENDA NO. ATTACHMENTS: Project Funding Summary Sheet for all APPROVED BY: Three Projects, Individual Funding Sheets for all Three Projects Attached for your review and discussion are the'funding sheets for the three big projects that we have been discussing for the past several months. City Hall bids came in last week with numbers very close to the estimated budget that we had discussed in March and the other two projects have estimated numbers that are appropriate for the discussion this evening. Staff has reviewed and looked at fund balances and feel that all three of these projects can be done this year. And depending on the Council's comfort level with dropping the Street CIP fund balance down as low shown, we can probably do both the Highway 3 project and the Dodd Boulevard project without issuing any debt at all. Based on future MSA allotments and future SKB service charges I believe that the fund can be built back up in the next 3 to 5 years pretty easily. If there is any additional information that you need or you have any questions, please do not hesitate to let Tom or myself know that we can have that information on Wednesday evening. RECOMMENDED ACTION: Discussion only. COUNCIL ACTION: 3/31/01 City Hall Balances Project General Fund (101) 3,177,442.75 637,063.00 Street CIP Fund (203) 1,624,784.81 (1) 0,00 Water Operating Fund (601) 1,615,623.34 250,000.00 Sewer Operating Fund (602) 1,480,507.19 250,000.00 Storm Water Operating Fund (603) 1,158,514.41 0.00 Water Core Fund (605) 1,025,224.52 0.00 Sewer Core Fund (606) 1,918,667.32 0.00 Storm Core Fund (607) 1,212,551.06 0.00 MN /DOT Share n/a 0.00 Debt Issue n/a 2,000,000.00 0.00 Total Project Cost 3,137,063.00 Project #318 Project #326 Funds Highway 3 2001 Street Available Overlay Reconstruction After Project Segment Dodd Blvd Fundings 111,300.00 (2) 149,471.00 (2) 2,279,608.75 591,200.00 644,074.00 (4) 389,510.81 0.00 425,273.00 940,350.34 0.00 0.00 1,230,507.19 0.00 0.00 1,158,514.41 7,500.00 12,395.00 1,005,329.52 0.00 5,858.00 1,912,809.32 48,000.00 204,418.00 960,133.06 215,000.00 (3) 0.00 n/a 0.00 0.00 n/a 973,000.00 1,441,489.00 (1) 3/31 Balances include $420,000 plus $50,000 in funds that will be received later in 2001 as part of the CIP levy and SKB user fee collections (2) Fund assessments from General Fund and repayments go back to General Fund - Avoid issuing debt for project that way (3) $107,000 for State share of signals and $108,000 for grant awarded to the City by the State (4) $420,000 in 2001 CIP, $50,000 from 2001 overlay project and $174,074 from reserves(portion that is unfunded) I I k.UI VJ 1 emu'_ . - -I V �Ljl trri, V 01C =6 L;clb4 r. ail AMCON CM FAX To: JIM PARSONS :ompany: City of Rosemount "ax Number: 6511423 -5203 Pages: 9 (includes cover page) Date: 4/1912001 Greg Stotko 952- 890 -1217 VOICE 952- 890 -0064 FAX roject Name. Rosemount City Hall lbject: BUDGET WORK SHEET, BID TABULATION, & BID RESULTS rtes: Jim attached is the budget work sheet. You may want to review the expenditure items down to the construction costs to see if the costs are current. The next 3 pages are the bid results showing the low bids and estimates for items that were not bid to give you a grand total of $2,006,213. The next 4 pages show the bid tabulations from yesterdays bid opening. This is the document that can be looked at or sent out to contractors that request these sheets. If you have any questions or need help with anything please call me. P Professional Construction Management HrK -_ j- 2�J�i1 11:24 RMCCN CONSTF-C T ION COMPAtJ 612 =52 C264 P. 02 Rosemount City Hall 04/19/2001 Expansion Remodeling Budget Work Sheet Funding Source 1,997,229 Budget April 19 2001 70, City of Rosemount 3,122,079 3,123,079 Sub- totals Total 2,3252:3 3,128,079 13 23,079 Expenditures S3,137,C63 Budget Budget (8,934)1 Project Development Costs AIE Base Fee varrey Associates 229, 229 i 50 AIE Reimbursables Varney Associates 10,CC3 0 N A consultant Mark Moore 0 v 0 Land Costs 0 Legal Fees Financing Costs 5,C_� 0 �.^fi0 City Road & Utility Fees 3 0 Public Utility charges 0 Geotechnical Services AT-ed 0 2 � 0 2,500 Surveying Bid Advertisement and Printing WlSB Varrey Associates 1,5;,_ 40,x._ �Ca Construction Testing eC Furnishings and Equipment Sub- totals 291 25'.650 Furniture Systems Pa , .'a Graf 250 err. 25C C.00 Audio visual Systems Me< Moore 90.CC. x; Security and Access Systems \rde Telephone System y F:c>>::er 1C:C� " Computer Network C!T 3.2 C 200 Temporary Move Er cos Sub- totals 465,2C^: 46 j.2C,0 Trailer Rental (including Furniture) 20,CCC 20,CCJ Temporary Utilities 2 0`v 8 _00 Temporary Computer Network CIT 15,Ct:: -5 0 Temporary Telephone System Frcrler 5 .:C 0 Moving Company 6, X0 c" vVO Sub- totals 54,00;,, 54,W0 Construction Cost Construction Hard Costs Construction Manager Fee Contingency Uncommited Funds Cor.! (to be bid) 1,997,229 2,005,213 Amccn CM 70, 70.000 250.CO: 250.. 0 Sub- totals 2 2,3252:3 Totals 53,128,079 S3,137,C63 (Fund Shortage) 0 l (8,934)1 AMCON CM Rose xntGpr Han Est.x!s -J Project Cost 41901 0 11'] No z>w Aq pa,rd2.k r W: p c):)Wv A4 pa.rra� I i OtfiOE OAO I I 00'OO9'rZS Z7t A �nOuXIIdIsNOOS'v'xi I ( I SMOONIM OOOM oY]}wmY =L I 1 OTC1 I I Ls Ut A 3snow3vw ONtZ"O T SSM -9I I I ( MRS L9l A O>>0003?Vvy:).10Nit 0 i Imoo0 mwvaA0 iSt 00'0o0'SFS 00'05 SOIa fi AiddnS.3MOM 'CM 'HO - WH :R 00'609 ! 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C.', PYDA Mr.r%., .29 4 72 - C = nc F :1AdminlT.H. 3 - Funding Summary ?b35 _� P. 02/02 T.H. 3 - Funding Summary Overlay Segment Item Assesments Non - Assessed Core Funds Mn/DOT Dako County Totals 1 Pavement, Base, Curb and 2 Gutter Storm Sewer, Pond $ 111,300 S 98,700 $ $108,000 $ - $ 318,000 3 Watermain $ - $ - $ 48,000 $ - $ . ' - $ $ $ 48,004 4 Sanitary Sewer - $ 7,500 $ - $ - S - $ $ - S 7,500 5 Signals _ $ - S _ $ - S 107,500 $ - $107,000 $ - - S S 214,500 6 Sidewalk S - $ 31,000 $ - $ - $ S 7 Streetscape $ - $ 100 $ - $ _ $ 31,000 8a NSP -under roundin 100%o S _ 9 g ( ) S 89,000 $ - $ _ S . 100,000 8b - NSP - decorative tights (50X) S - S 165,000 $ - $ $ - S 89.000 9 Land Acquisition for Pond $ _ _ S 165,000 New Totals $ 111,300 S 591,200 $ 55,500 $215,000 $ - S 973.000 Reconstructlon Segment Item Assesments Non - Assessed Core Funds Mn/DOT Dakota County Totals 1 Pavement. Base, Curb and Gutter 2 Storm Sewer, Pond $ 216,000 S 618,000 $ - $432,000 S _ $ $ - 51,266,000 3 Wa:ermain $ 272,000 $ $ - $ $ - 5 272,000 4 Sanitary Sewer - S 175,000 $ S _ $ $ - S 175,400 5 Signals 6 Sidewalk _ $ 32,000 $ $ - S 155,500 $ - $107,000 $ - $ 59,0 %' S 32,000 $ 321,500 7 S�eetscape S - S 65,000 $ _ $ $ _ S 113,000 $ - $ $ - S 65,000 8a NSP- undergrounding (0 %) _ S - $ - $ $ - S 113,000 8b decorative lights (50 %) _ $ $ - S 165,000 $ _ _ $ $ S _ : 198 _ ':�np'd-Acquisifion for Pond $ _ $ $ 325,000 $ $ - $ 165,000 New Totals 5 216,000 S 1,116,500 $ 804,000 $539,000 $ - $ 59,COO $ 325,000 52,734,500 Total - Both Segments Item 1 Pavement, Ba Assesments Non - Assessed Core Funds Mn/DOT Dakota County Totals se, ur and Gutter 2 Storm Sewer, Pond S 327,300 $ 716,700 $ - $540.000 S S $ - $1,584,000 3 Watermain _ _ $ 320,000 $ $ - S $ - $ 320,000 4 Sanary Sewer - $ 182,500 $ S - 5 $ - S 182,500 5 Signals 6 Sidewalk - _ $ 32,000 $ - $ $ 263,000 $ $214,000 $ $ 59,0CrJ S 32,000 S 536,000 7 Streetscape $ - S 96,000 $ $ $ _ - $ 213,000 $ $ - $ 96,000 8a NSP- undergrounding - $ - $ - 5 89 $ $ $ - $ 213,000 8b NSP - decorative lights _ $ - S 330,000 $ _ $ - S 89,000 9 Lard Acquisitlon for Pond $ - $ - $ 325,000 $ $ $ 330,000 New Totals _ S 327,300 S 1,707,700 $ 859,500 $754,0 - f5 - 9 00 _ $ - S 325,000 53,707,500 F :1AdminlT.H. 3 - Funding Summary Funding for the pro?:cr can be summarized as follows: 5 +� t�2 . (J „I 4 4\ 1 p , i Funding Summary Segment 1 Dodd Boulevard (Shannon Parkway to Delft Avenue) I er Core Watermain Assessments : ' Waterznam I =d Core Funds Operating Fund I 2001 C.I.P. ( Other Funding ' Total Sources I Street -• S- 11,496 I 5420,000 5174,074 (5635,570 LW t i 5:5:,427 S5,280 S12,395 5126,612 5191,427` Total I 546,776 S:5:,427 I S12,395 I 5126,612 I S144,287 5420,000 1 5971284 S 174,074 Note: There is S90,000 in the sue= �: ;er core fund that is not being utilized. fundingSummary Segment 2 -D22% - Me Avenue (Dodd Boulevard to 700' North) I Watermain Operating Fund Total Street -- Watertnain S28,405 S $Z75 Total = == =-= S I 987M � 5 I G bso j Funding Summary Segment 3- Daz�Ue Avenue (700' North of Dodd Boulevard to Upper 14P Street) I - WA�illrMdw Storm Water Overlay Total Core Fund Bud IL Ct� 7Zto5 S24,409 MSewer 512,991 -7 V QS t o 38 S12,991 I S24,409 t 9 8g j_ Not O ver l ay bud of 550,000 i r. Funding Summary Segment 4146' Sit (Danville avenue to Danbury Avenue) - -eats Storm Sewer . Overlay Total Core Fund I Budget Street 1-5 S5,858 I 525,591 533,634 Total 55,858 I 525,591 533,634 I Note: Overlay budge of S50,000 fcr _ X : City of Rosemount - Feasibility Repor 2001 Street and Utilhy Reconsuvcdca Project A- City Project No- 326'' WSB Project No. 1304.00 ,, WSB Page 11 ��