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HomeMy WebLinkAbout2.d. Large Public Gathering on City Parkland Ordinancer CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION COMMITTEE OF THE WHOLE: September 12, 2001 AGENDA ITEM: Large Public Gatherings on City Parkland AGENDA NO. Ordinance PREPARED BY: Dan Schultz, Parks and Recreation Director d ATTACHMENTS: Ordinance APPROVED BY: J Staff has received numerous rental requests for the use of the Central Park bandshell. Churches, bands and other groups have inquired about the rental policies and price. We are currently charging the same price and following the same rental procedures as our park shelter buildings. One issue that has come up is the ordinance regulating Large Public Gatherings on City Parkland. The definition of large assembly means a gatherings of more than five hundred (500) persons; or actions by one or more persons the intention of which is to attract and assemble a gathering of persons in excess of five hundred (500) persons at a single time on City parkland. Staff has been making possible park users aware of the ordinance and attempting to enforce it when possible. Many of those inquiring about the use of the bandshell have indicated that they do not know how many people will be attending the event but state it would be less than 300 400 people. We have been interpreting that to mean the user does not need to apply for the license to hold a large gathering on City parkland. Staff expects the use of the bandshell and others parks by large groups, to continue to grow. Staff would like for Council to be aware of the fact that we are reviewing each event carefully. Are the Council members satisfied with interpretation by staff or should different approach be taken? RECOMMENDED ACTION \ NOTES: 0 r' 4 -5 -1 4 -5 -3 CHAPTER 5 LARGE PUBLIC GATHERINGS ON CITY PARKLAND SECTION: 4 -5 -1: Purpose 4 -5 -2: Definitions 4 -5 -3: License Requirements 4 -5 -4: Application For License 4 -5 -5: License Fees 4 -5 -6: Conditions Of Approval 4 -5 -7: Additional Regulations 4 -5 -8: Penalty 4 -5 -1: PURPOSE: The purpose of this Chapter is to regulate and control the assembly of large numbers of persons on City parkland and to establish regulations which promote the health, safety and welfare of large public gatherings organized on City parkland. (Ord. XV1.37, 4 -15 -1997) 4 -5 -2: DEFINITIONS: Large assembly means a gathering numbering more than five hundred (500) persons; or actions by one or more persons the intention of which is to attract and assemble a gathering of persons in excess of five hundred (500) persons at a single time on City parkland. (Ord. XV1.37, 4 -15 -1997) 4 -5 -3: LICENSE REQUIREMENTS: No person shall permit, maintain, promote, conduct, advertise, manage, sell, barter or give tickets to an actual or reasonably anticipated assembly of five hundred (500) or more people on City parkland unless a license to hold the assembly has been first issued by the City Council as provided herein. In addition to the permit required herein, the applicant must possess and submit to the City any other necessary State, County or City licenses and /or permits necessary to carry on the assembly. (Ord. XV1.37, 4 -15 -1997) City of Rosemount 1097 4 -5 -4 4 -5 -5 4 -5 -4: APPLICATION FOR LICENSE: The application for a large assembly license shall be made in writing and filed with the City Clerk no less than sixty (60) days in advance of the proposed date for the large assembly, upon forms provided by the City Clerk. The application shall contain, without limitation, the following information: A. The name, age, residence, social security number and mailing address of the applicant, if an individual, all partners if a partnership and all officers of the corporation if the applicant is a corporation. B. A full description of the nature, purpose and extent of the proposed large assembly. C. The maximum number of persons which the proposed large assembly will attract at any given time, together with the dates and hours during which the proposed large assembly will be conducted. D. A full description of plans for sound amplification and sound control to be utilized by the applicant. E. Plans for food or other concessions which will be provided. F. A detailed' plan to ensure waste disposal, sanitary facilities, inspections of vehicle or equipment, post -event cleanup and other necessary precautions to prevent pollution to land or ponds. G. All other information required or requested by the City Council or the parks and recreation department. (Ord. XV1.37, 4 -15 -1997) 4 -5 -5: LICENSE FEES: The license fee shall be set from time to time by City Council resolution. A. The license fee shall be nonrefundable. B. As a condition of granting a license the City may require establishing of a cash escrow to be deposited with the City Clerk. The cash escrow shall be used to guarantee payment by the applicant of the City's costs for planning, sanitation, health, traffic control, law enforcement services and other City costs which are directly attributable to the large assembly. (Ord. XV1.37, 4 -15 -1997) e- 1097 City of Rosemount 4 -5 -6 4 -5 -8 4 -5 -6: CONDITIONS OF APPROVAL: The City Council may impose any condition reasonably required to protect the health, safety and welfare of the general public and the persons assembled. A violation of any of the conditions shall be a violation of this Chapter. (Ord. XV1.37, 4 -15 -1997) 4 -5 -7: ADDITIONAL REGULATIONS: The following regulations must be complied with: A. No person granted a permit pursuant to this Chapter shall gain a vested right to obtain such permits in the future. B. By making application, the applicant consents to permitting officers and agents of the City to enter the event area at all times to investigate the activities and to determine whether the conditions of the permit and all applicable laws are being complied with. C. A surety bond or other financial guarantee approved as to form by the City Clerk in an amount deemed sufficient by the City Council to guarantee performance by the applicant of the conditions may be imposed by the City Council in granting the large assembly license. D. A comprehensive general liability insurance policy, naming the City as an additional insured, covering any and all damages, claims or other liabilities arising out of the operation of the large assembly whether incurred by the City or by any other association or person. Government agencies do not apply to this condition. E. No person holding a large assembly license shall permit and no participant in a large assembly shall remain overnight at the location of a large assembly, except for a reasonable number of persons required for security purposes. (Ord. XV1.37, 4 -15 -1997) 4 -5 -8: PENALTY: Any person violating any provision of this Chapter is guilty of a misdemeanor and upon conviction thereof shall be punished not more than the maximum penalty for a misdemeanor as prescribed by law. (Ord. XV1.37, 4 -15 -1997) City of Rosemount 1097