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HomeMy WebLinkAbout2.b. Purpose of each CommissionBYLAWS OF CITY OF ROSEMOUNT PARKS AND RECREATION COMMISSION Article I. Name of Commission The name of the commission shall be the Parks and Recreation Commission of the Citv of Rosemount, Minnesota. Article II. Membership The Parks and Recreation shall consist of up to five (5) members appointed by the City Council in accordance with Ordinance Title 2, Chapter 2 of the 1983 Code and Administrative Policy AD -1. Article III. Term of Membership Members shall be appointed to a one (1) year term. The term of a Parks and Recreation Committee member shall begin on the first meeting in April and expire on March 31 of each year. Article IV. Officers Section 1. Chairperson The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be appointed by the City Council for a one -year term. Section 2. Vice - Chairperson The Vice - Chairperson shall preside at all meetings in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice - Chairperson shall be selected by the commission for a one -year term Section 3. Vacancies Should the office of Chairperson or Vice Chairperson become vacant, the Parks and Recreation Commission shall select a presiding officer at the next regular meeting. Article V. Council Liaison A City Council member will serve as liaison to the Parks and Recreation Commission. The liaison shall have the same right to participate in discussions and deliberations as appointed members. 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Order of Business At the regular meetings of the Gefflfflit4eeCommission the following shall be the order of business: 1. Call to Order 2. Additions to the Agenda 3. Audience Input 4. Approval of Minutes 5. Public Hearing 6. Old Business 7. New Business 8. Director's Report 9. Adjournment 10. Article X. Amendments to Bylaws These bylaws may only be amended by the City Council. Approved by the Rosemount City Council April 17, 2001 at a regular City Council meeting. ATTEST: Mayor Cathy Busho City Clerk Linda Jentink 3 BYLAWS OF CITY OF ROSEMOUNT PLANNING COMMISSION Article I. Name of Commission The name of the committee shall be the Planning Commission of the City of Rosemount, Minnesota. Article II. Membership The Planning Commission shall consist of up to (5) members appointed by the City Council in accordance with Ordinance Title 2, Chapter 1 of the 1983 Code and Administrative Police AD -1. Article III. Term of Membership Members shall be appointed to a one (1) year term,.. The term of a Planning Commissioner shall begin the first meeting in April and expire on March 31" of each year. Article IV. Officers Section 1. Chairperson The Chairperson shall preside at all meetings and shall have the duties and po« ers usually attendant upon such officer. The Chairperson shall be appointed by the City Council for a one -year term. Section 2. Vice - Chairperson The Vice - Chairperson shall, in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice - Chairperson shall be - selected by the commission for a one year term. Section 3. Vacancies Should the office of Chairperson or Vice Chairperson become vacant, the Commission shall elect a presiding officer for the regular meeting or until the City Council appoints a new Chairperson or Vice Chairperson. Article V. Council Liaison A City Council member will serve as liaison to the Planning Commission. The liaison shall have the same right to participate in discussions and deliberations as appointed members. In the event of a tied vote the liaison may vote to break the tie. The role of the liaison is to serve as a communication link between Council and Commission. PLANNING COMMISSION BYLAWS Article VI. Administrative Structure Section 1. Staff Liaison The City of Rosemount shall provide a staff member who shall have general supervision over the administration of the business and affairs of the Commission, subject to the direction of the City Administrator and City Council. The Staff Liaison is also responsible for the preparation of the agenda and reviews of business matters to be considered by the Commission. The Staff Liaison shall also serve as advisor to the Commission and shall perform all other duties incident to his/her position. Section 2. Recording Secretary The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Article VII. Meetings Section 1. Regular Meetings Regular meetings of the Planning Commission shall be held at the time and date specified by the City Council Section 2. Special Meetings A special meeting may be called by the Chairperson or by any two (2) commission members by written request filed with the staff liaison who shall notify all members of the meeting at least twenty -four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 3. Quorum. A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. The council liaison can be counted toward a quorum for a meeting. When a quorum is in attendance at a meeting, action may be taken by a vote of a majority in attendance. No voting shall be done by proxy. Section 4. Governance of Meetings The meetings of the Planning Commission shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Planning Commission flexibility in the conduct of its meetings. Article VIII. Manner of Voting The voting on all questions coming before the Planning Commission shall be by roll call, and the yea and nay votes shall be recorded in the minutes. 2 PLANNING COMMISSION BYLAWS Article IX. Order of Business At the regular meetings of the Commission, the following shall be the order of business: 1. Call to Order 2. Additions to Agenda 3. Audience Input 4. Approval of Minutes 5. Public Hearings 6. Old Business 7. New Business 8. Director's Report 9. Adjournment Article X. Amendments to Bvlaws These bylaws may only be amended by the City Council. Approved by the Rosemount City Council on April 17, 2001at a regular City Council meeting. Mayor Cathy Busho ATTEST: City Clerk Linda Jentink 3 4 PUBLIC UTILITIES BYLAWS BYLAWS OF CITY OF ROSEMOUNT PUBLIC UTILITIES COMMISSION Article I. Establishment The Public Utilities Commission of the City of Rosemount, as authorized by Minnesota Statutes, sections 412.321 through 412.391, which sections are hereby expressly accepted, is hereby established. Article II. Name of Commission The name of the Committee shall be the Public Utilities Commission of the City of Rosemount, Minnesota. Article III. Membership The Public Utilities Commission shall consist of three (3) members appointed in accordance with Ordinance Title 2, Chapter 4 of the 1983 Code and Administrative Policy AD -1. Article IV. Term of Membership Members shall be appointed to staggered terms of three (3) years. The term of a Public Utilities Commissioner shall begin on the first meeting in April of the year of the appointment and expire on March 31 S ` at the end of the three year term_ Article V. Officers Section 1. President The President shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The President shall be elected by the Commission members at the annual meeting. Section 2. Vacancies Should the office of President become vacant, the Commission shall elect a successor from its membership at the next regular meeting. Such election shall be for the unexpired term of said office. 1 { PUBLIC UTILITIES BYLAWS Article VI. Administrative Structure Section 1. Executive Director The City shall employ a Public Works Director who will serve as Executive Director. The Executive Director shall have general supervision over the administration of the business and affairs, subject to the direction of the Commission. The Executive Director shall also serve as advisor to the Commission and shall perform all other duties incident to his/her position. Section 2. Ex Officio Members The City Administrator and Mayor shall serve as Ex Officio members of the Public Utilities Commission. Ex- Officio members shall have the same rights to participate in discussion and deliberations as appointed members and shall have the ability to make motions and vote. Section 3. Recording Secretar, The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Article VII. Meetings Section 1. Regular Meetings The Commission «ill meet at least once monthly at a time and place set by majority vote of the Commissioners. Section 2. Annual Meeting The Annual meeting of the Commission shall be held at a regular meeting in the month of April at the regular meeting place. Section 3. Special Meetings A special meeting may be called by the President or by any two (2) Commission members by written request filed «ith the Executive Director who shall notify all members of the meeting at least twenty -four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 4. Quo rum A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken by a vote of a majority in attendance. No voting shall be done by proxy. Section 5. Governance of Meetings The meeting of the Public Utilities Commission shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Public Utilities Commission flexibility in the conduct of its meetings. Article VIII. Manner of Voting The voting on all questions coming before the Public Utilities Commission shall be by roll call, and the yea and nay votes shall be recorded in the minutes. 2 PUBLIC UTILITIES BYLAWS Article IX. Order of Business At the regular meetings of the Commission, the following shall be the order of business: 1. Call to Order 2. Additions to Agenda 3. Audience Input 4. Approval of Minutes 5. Public Hearings 6. Old Business 7. New Business 8. Director's Report 9. Adjournment Article X. Powers The Public Utilities Commission may exercise all of the powers contained in the Minnesota Statutes, Sections 412.321 through 412.391. Article XI. Amendments to Bylaws These bylaws may only be amended by the City Council. Adopted: February 26, 1992 at a special meeting of the Rosemount Public Utilities Commission. AMENDMENTS: April 17, 2001 Approved by the Rosemount City Council on April 17, 2001 at a regular City Council meeting. Mayor Cathy Busho ATTEST: City Clerk Linda Jentink 3 City of Rosemount City Staff Contacts City Administrator Tom Burt 651- 322 -2006 Mayor Cathy Busho City Hall 651- 322 -2050 Home 651 -423 -4646 Public Works Director — open 651- 322 -2025 now filled by Acting City Engineer Bret Weiss, WSB Community Development Director 651- 322 -2020 Jim Parsons City Planner Rick Pearson 651- 322 -2052 Finance Director Jeff May 651- 322 -2031 Parks & Recreation Director 651- 3226012 Dan Schultz