HomeMy WebLinkAbout2.b. Planning Commission Chair and VacancyBYLAWS
OF
CITY OF ROSEMOUNT
PLANNING COMMISSION
Article I. Name of Commission
The name of the committee shall be the Planning Commission of the City of Rosemount,
Minnesota.
Article II. Membership
The Planning Commission shall consist of up to (5) members appointed by the City
Council in accordance with Ordinance Title 2, Chapter 1 of the 1983 Code and
Administrative Policy AD -1.
Article III. Term of Membership
Members shall be appointed to a one (1) year term..- The term of a Planning
Commissioner shall begin the first meeting in April and expire on March 31" of each
year.
Article IV. Officers
Section 1. Chairperson The Chairperson shall preside at all meetings and shall have
the duties and powers usually attendant upon such officer. The Chairperson shall be
appointed by the City Council for a one -year term.
Section 2. Vice - Chairperson The Vice - Chairperson shall, in the absence or disability
of the Chairperson, exercise all the powers and perform the duties of the Chairperson.
The Vice - Chairperson shall be - selected by the commission for a one year term.
Section 3. Vacancies Should the office of Chairperson or Vice Chairperson become
vacant, the Commission shall elect a presiding officer for the regular meeting or until the
City Council appoints a new Chairperson or Vice Chairperson.
Article V. Council Liaison
A City Council member will serve as liaison to the Planning Commission. The liaison
shall have the same right to participate in discussions and deliberations as appointed
members. In the event of a tied vote the liaison may vote to break the tie. The role of the
liaison is to serve as a communication link between Council and Commission.
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PLANNING COMMISSION
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Article VI. Administrative Structure
Section 1. Staff Liaison The City of Rosemount shall provide a staff member who
shall have general supervision over the administration of the business and affairs of the
Commission, subject to the direction of the City Administrator and City Council. The
Staff Liaison is also responsible for the preparation of the agenda and reviews of business
matters to be considered by the Commission. The Staff Liaison shall also serve as advisor
to the Commission and shall perform all other duties incident to his/her position.
Section 2. Recording Secretary The City of Rosemount shall employ a Recording
Secretary whose duties shall include the recording of the proceedings at the regular
meetings and transcription of the minutes for consideration and approval by the
Commission.
Article VII. Meetings
Section 1. Regular Meetings Regular meetings of the Planning Commission shall be
held at the time and date specified by the City Council
Section 2. Special Meetings A special meeting may be called by the Chairperson or
by any two (2) commission members by written request filed with the staff liaison who
shall notify all members of the meeting at least twenty -four (24) hours in advance of the
scheduled meeting time. Special meeting notices must be posted and shall state time,
place and purpose of the meeting and no other business shall be considered.
Section 3. Quorum. A majority of the Commission members shall constitute a
quorum. A lessor number may adjourn the meeting until a quorum is obtained. The
council liaison can be counted toward a quorum for a meeting. When a quorum is in
attendance at a meeting, action may be taken by a vote of a majority in attendance. No
voting shall be done by proxy.
Section 4. Governance of Meetings The meetings of the Planning Commission shall
be governed by Robert's Rules of Order, provided that said rules shall be construed
liberally to afford the Planning Commission flexibility in the conduct of its meetings.
Article VIII. Manner of Voting
The voting on all questions coming before the Planning Commission shall be by roll call,
and the yea and nay votes shall be recorded in the minutes.
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PLANNING COMMISSION
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Article IX. Order of Business
At the regular meetings of the Commission, the following shall be the order of business:
1. Call to Order
2. Additions to Agenda
3. Audience Input
4. Approval of Minutes
5. Public Hearings
6. Old Business
7. New Business
8. Director's Report
9. Adjournment
Article X. Amendments to Bylaws
These bylaws may only be amended by the City Council.
Approved by the Rosemount City Council on April 17, 2001at a regular City Council
meeting.
Mayor Cathy Bus ho
ATTEST:
City Clerk Linda Jentink
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Policy AD -1
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May 16, 2000
CITY OF ROSEMOUNT
POLICY TITLE
POLICY NUMBER
PROPOSED BY
DATE APPROVED
BY CITY COUNCIL
DATE AMENDED
BY CITY COUNCIL
COMMISSION SELECTION POLICY
AD -1
ADMINISTRATION
December 3, 1991
April 17, 2001
PURPOSE
The City of Rosemount wants to assure equal and open access to the selection process for all
City Council appointed standing Commissions. This policy will set a regular and formal
recruitment and selection process for eligible applicants to all City Council Commissions. It will
provide applicants for Citizens Advisory Commissions with basic information on the application
procedures and the appointment process.
POLICY
This policy will provide guidelines governing the application procedure and the appointment
process for Citizens Advisory Commissions. The commissions shall be advisory bodies to the
City Council, charged with the responsibility of researching, reviewing, and making
recommendations on related issues.
PROCEDURE
1. All persons making application to the City Council for a position on a Citizens Advisory
Commission shall be residents of the City of Rosemount.
2. Persons interested in being considered for appointment to a City Commission shall complete_
an "Application for Appointment to City Committee /Commission" form furnished by the
City.
3. Appointments shall be made annually by the City Council at their first regular meeting in
April. Terms shall run from April through March. All members, regular and alternate, shall
be appointed to a one year term, however, the term may be terminated early by the Council.
Compensation for members shall be set by the City Council with the exception of the Port
Authority and Utilities Commission.
Policy AD -1
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4. When an individual's regular employment and current activities appear to cause a conflict of
interest with the business of a City commission for which the individual has applied, the
individual shall divulge such apparent conflict in writing prior to consideration for
appointment. Prior to making an appointment, the City Council shall determine whether the
apparent conflict of interest would preclude the applicant from effectively taking part in the
affairs of the City commission.
5. Anyone already holding an elective county, state, or federal office shall not be eligible to
serve in a regular voting position on any of the City commissions.
6. No permanent full -time or part-time City of Rosemount staff employee shall hold a regular
voting position on any commission except that a staff member may serve as an ex- officio
member.
An effort shall be made to have a diversity of professions and occupations represented on all
commissions and, as a general guideline, at no one time should one -third of any one
commission be comprised of individuals of like professions or occupations. As a general
guideline, the members of each commission should be comprised of members representing a
wide range of civic groups and interests.
Attendance at the meetings of these advisory bodies is critical to their effectiveness;
therefore, missing three consecutive meetings or attendance at less than 75% of the meetings
in a six -month period will cause the commission chairman to review the nature of the
absences and, pending the outcome of that review, it may be necessary to forward a
recommendation to the City Council that the member of the commission be removed for poor
attendance. In the event an absence cannot be avoided, commissioners shall notify the Chair
or staff liaison in advance.
9. Commissions filled for mid -term vacancies shall complete the year term
10. Commission members may be removed by the City Council at any time when, in the
judgment of the Council, the public welfare will be promoted by such removal.
RECRUITMENT AND SELECTION
Ninety days prior to the expiration of commission terms each year, the Council shall be advised
of the pending vacancies and the attendance record and other pertinent information of the
individuals whose terms are expiring. Upon the decision of Council to reappoint those persons
will be contacted to determine if he /she wishes to seek reappointment f here is a vacancy,
Council will also announce to the general public the vacancies on the y Commissions at least
sixty days prior to the expiration of commission terms each year and Applications for
Appointment will be accepted from all interested citizens of Rosemount.
Prior to the expiration of commission terms, the City Council will meet to review all applications
and interview applicants. The qualifications of the members of the commissions shall be those
who in judgment of the Council are representative of the community and are qualified by
training, experience and interest useful for the fulfillment of the Commission's responsibility.