HomeMy WebLinkAbout2.e. Performance StandardsCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
COMMITTEE OF THE WHOLE DATE: June 13, 2001
AGENDA ITEM: Performance Standards
AGENDA SECTION:
PREPARED BY: Thomas D. Burt, City Administrator
AGENDA NO. G
ATTACHMENTS: Performance Standards
APPROVED BY:
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The attached standards were identified at the May work session. I will not be at the meeting to
discuss my responses due to vacation. At the meeting please review the standards and if there are
any additions or corrections that I need to make, I will make them when I return.
City Administrator
2001 Performance Standards
June 7, 2001
Organizational Management
• Continue team- building efforts with City Staff.
• Continue monthly all employee meetings
• Determine training needs and include as part of monthly meetings.
• Improve communications between and within departments.
• Meet with departments to determine needs (June).
• Ongoing supervisor training on administering labor contracts and
understanding labor laws and work rules (June).
Review future staffing needs.
o As part of this years budget review departments were required to prepare a
five -year staffing plan. This information will be included as part of the budget
for support information as well as showing recommendations as we move
forward.
Build quality customer service.
• After moving back into City Hall customer service training will be done.
• Implement an evaluation form to evaluate customer service.
• Implement equitable pay ranges.
• As part of negotiations staff will use Stanton salary information and negotiate
ranges to be the average of the Stanton group six cities. In addition internal
equity will be evaluated for comparable worth requirements.
• Evaluation of Stanton survey results to assure pay is competitive with market.
Fiscal Business Management
• Develop a plan to implement a 0% increase for 2002 budget.
• I have interpreted this performance standard as a statement to continue to be
conservative when presenting budget requests in 2002. As I indicated last year
when this was a goal the difficulty in presenting a 0% increase with the reality
of negotiating wages with four unions and in a developing city that adds 800
to 1,000 residents per year, 2 to 3 miles of new roads a year, one park per
year, growth in the budget is inevitable to maintain existing service levels and
to accommodate growth of service demands. A zero percent increase can be
accomplished, however, clear direction needs to be given on what services
should be reduced or eliminated to accomplish this.
• The budget schedule for 2002 is as follows:
• May - all departments begin preparing budget information.
June - first internal draft is reviewed and modifications made.
• July - City Council receives draft of agreement
• July — September budget reviewed at work sessions
• September - preliminary levy established by Council
• October — November budget reviewed at work sessions, if needed.
• December - public hearing.
Program Development
• Continue a systematic approach to implementing the 2020 Comprehensive Plan,
• Will provide the Council with a status report in July on implementation and a
revised time frame for implementation.
Complete redevelopment planning process.
• Consultant will be hired in June with plan completion by the end of 2001.
• Develop implementation plan as part of 2003 budget process.
• Mining study completed.
• Will update Council in July on current status.
Relationship with Council
• Continue to inform Council on a timely basis of issues that affect policy, ordinances,
and or fiscal management that may require Council action.
• Weekly Reports: The reports will address timely significant issues that are both
visual and policy changes and questions.
• As items arise that may require Council action timely memorandums will be used
to keep Council informed. Also these memos could be part of the City Council
agenda under department reports as informational items not requiring a
presentation, unless City Council wanted further information.
Relationship with Public/Press
• Continue to demonstrate continued partnerships with outside agencies.
o I presently attend or serve on the following meetings or committees:
• League of Minnesota Cities Improving the Fiscal Future of Cities, 4
meetings per year
• Association of Minnesota Municipalities Revenue Committee, 4 meetings
per year
• Metropolitan Area Management Association Board of Directors meets
prior to monthly meetings
• Monthly Metro East Development Partnership Executive Committee,
currently vice president
• Quarterly University of Minnesota Advisory Committee
• Monthly Metropolitan Area Management Association meetings, currently
on the board.
• Monthly Dakota County Manager/ Administrator meetings
• Monthly Mayor/ Manager breakfast
• Monthly Chamber of Commerce
• Continue to improve external communications.
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• Newsletter — work with a professional graphics designer to improve layout.
• Web Page — work with web designer to prepare online registration of recreation
programs. Links to community organizations will also be added.
• Cable television training for Council, Commissions and Staff.
• A consultant will be hired to perform these duties, as it gets closer to moving back
into the building.
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