HomeMy WebLinkAbout2.f. Large Public Gathering on City Parkland OrdinanceCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR DISCUSSION
COMMITTEE OF THE WHOLE: December 12, 2001
AGENDA ITEM: Large Public Gatherings on City Parkland
Ordinance
AGENDA SECTION
PREPARED BY: Dan Schultz, Parks and Recreation Director
AGENDA NO. IF
ATTACHMENTS: Current Ordinance and Parks Reservation Forms
APPROVED BY-
At the September Committee of the Whole meeting, staff brought forward a concern about the Large Public
Gatherings on City Parkland Ordinance. It is the opinion of staff that the current wording of the ordinance would
require the council to review and approve an abundance of regularly scheduled activities because they attract
over 500 people at one time on park plan.
Staff is recommending that the number of possible participants that triggers the ordinance to take effect be
increased to 1,500 people. The Parks and Recreation Department staff would screen all events that will not or
are not attempting to attract 1,500 people or more. Parks and Recreation staff currently require renters to provide
detailed information about their proposed use and to sign a contract for the use of the park. Also currently in
place are the means to require renters to order extra portable toilets, maintenance staff and other items to fulfill
the needs of their rental.
RECOMMENDED ACTION \ NOTES: Discussion only
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CHAPTER 5
LARGE PUBLIC GATHERINGS ON CITY PARKLAND
SECTION:
4 -5 -1:
Purpose
4 -5 -2:
Definitions
4 -5 -3:
License Requirements
4 -5 -4:
Application For License
4 -5 -5:
License Fees
4 -5 -6:
Conditions Of Approval
4 -5 -7:
Additional Regulations
4 -5 -8:
Penalty
4 -5 -3
4 -5 -1: PURPOSE: The purpose of this Chapter is to regulate and
control the assembly of numbers of persons on City
parkland and to establish regulations which promote the health, safety and
welfare of large public gatherings organized on City parkland. (Ord. XV1.37,
4 -15 -1997)
4 -5 -2: DEFINITIONS: Large assembly means a gathering
numbering more than five hundred (500) persons; or actions
by one or more persons the intention of which is to attract and assemble a
gathering of persons in excess of five hundred (500) persons at a single
time on City parkland. (Ord. XV1.37, 4 -15 -1997)
4 -5 -3: LICENSE REQUIREMENTS: No person shall permit,
maintain, promote, conduct, advertise, manage, sell, barter or
give tickets to an actual or reasonably anticipated assembly of five hundred
(500) or more people on City parkland unless a license to hold the
assembly has been first issued by the City Council as provided herein. In
addition to the permit required herein, the applicant must possess and
submit to the City any other necessary State, County or City licenses and /or
permits necessary to carry on the assembly. (Ord. XV1.37, 4 -15 -1997)
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City of Rosemount
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4 -5 -5
4 -5 -4: APPLICATION FOR LICENSE: The application for a large
assembly license shall be made in writing and filed with the
City Clerk no less than sixty (60) days in advance of the proposed date for
the large assembly, upon forms provided by the City Clerk. The application
shall contain, without limitation, the following information:
A. The name, age, residence, social security number and mailing
address of the applicant, if an individual, all partners if a partnership
and all officers of the corporation if the applicant is a corporation.
B. A full description of the nature, purpose and extent of the proposed
large assembly.
C. The maximum number of persons which the proposed large
assembly will attract at any given time, together with the dates and
hours during which the proposed large assembly will be conducted.
D. A full description of plans for sound amplification and sound control
to be utilized by the applicant.
E. Plans for food or other concessions which will be provided.
F. A detailed - plan to ensure waste - disposal, sanitary facilities,
inspections of vehicle or equipment, post -event cleanup and other
necessary precautions to prevent pollution to land or ponds.
G. All other information required or requested by the City Council or the
parks and recreation department. (Ord. XV1.37, 4 -15 -1997)
4 -5 -5: LICENSE FEES: The license fee shall be set from time to
time by City Council resolution.
A. The license fee shall be nonrefundable.
B. As a condition of granting a license the City may require establishing
of a cash escrow to be deposited with the City Clerk. The cash
escrow shall be used to guarantee payment by the applicant of the
City's costs for planning, sanitation, health, traffic control, law
enforcement services and other City costs which are directly
attributable to the large assembly. (Ord. XV1.37, 4 -15 -1997)
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City of Rosemount
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HIM
4 -5 -6: CONDITIONS OF APPROVAL: The City Council may impose
any condition reasonably required to protect the health, safety
and welfare of the general public and the persons assembled. A violation of
any of the conditions shall be a violation of this Chapter. (Ord. XV1.37,
4 -15 -1997)
4 -5 -7: ADDITIONAL REGULATIONS: The following regulations
must be complied with:
A. No person granted a permit pursuant to this Chapter shall gain a
vested right to obtain such permits in the future.
B. By making application, the applicant consents to permitting officers
and agents of the City to enter the event area at all times to
investigate the activities and to determine whether the conditions of
the permit and all applicable laws are being complied with.
C. A surety bond or other financial guarantee approved as to form by
the City Clerk in an amount deemed sufficient by the City Council to
guarantee performance by the applicant of the conditions may be
imposed by the City Council in granting the large assembly license.
D. A comprehensive general liability insurance policy, naming the City
as an additional insured, covering any and all damages, claims or
other liabilities arising out of the operation of the large assembly
whether incurred by the City or by any other association or person.
Government agencies do not apply to this condition.
E. No person holding a large assembly license shall permit and no
participant in a large assembly shall remain overnight at the location
of a large assembly, except for a reasonable number of persons
required for security purposes. (Ord. XV1.37, 4 -15 -1997)
4 -5 -8: PENALTY: Any person violating any provision of this Chapter
'is guilty of a misdemeanor and upon conviction thereof shall
be punished not more than the maximum penalty for a misdemeanor as
prescribed by law. (Ord. XV1.37, 4 -15 -1997)
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City of Rosernount
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CITY OF ROSEMOUNT
PARKS AND RECREATION DEPARTMENT
Rules and Policies for Conducting a Tournament
Rosemount PARKS AND RECREATION DEPARTMENT WILL PROVIDE THE FOLLOWING SERVICES
The fields will be dragged initially before the start of the first game(s) of the scheduled tournament.
Fields will NOT be chalked /lined. It is the tournament director's responsibility to line the fields, as well
as provide the materials /equipment to line the fields if he /she wishes to do so, unless otherwise
arranged with the Parks and Recreation Department.
2. Base lengths are set at sixty -five feet (65') unless requested otherwise. If different base lengths are
scheduled during a tournament, games must be scheduled so that the base length distance decreases
(ie. 75' to 65'). Unless special permission is approved, the base paths will remain the same each day
of the tournament per each field.
Additional maintenance services may be contracted with the City of Rosemount, providing the City has
available staff. This fee includes one (1) city employee with access to a tractor drag. Dragging of the
fields during the tournament is based upon weather conditions, timing of the tournament (if it is not
running behind, etc.). This person is NOT responsible to pick up litter, run errands, and similar types
of tasks.
TOURNAMENT DIRECTORS AND CREWS MUST COMPLY WITH AND ENFORCE THE FOLLOWING RULES
1. NO GLASS CONTAINERS are permitted in the parks (including food or beverage containers). This
includes containers used to serve food in at the concession stand.
2. Charcoal fires permitted in barbecue grills only. NO WOOD FIRES ALLOWED!
3. Motorized vehicles are prohibited in the parks off the parking lot areas. NO cars may be parked around
the concession area. Use of the entrance by motorized vehicles should be only to drop off supplies.
Vehicles are not to obstruct the emergency entrance into the shelter area.
4. All litter MUST be picked up throughout the entire day(s) of the tournament. A special effort must be
made at the end of the day. This includes parking lots and all ball fields being used for the tournament
(not just the fields by the shelter). Garbage bags are not provided. All equipment and supplies that
a tournament director brings in to the shelter specifically for the weekend are to be removed from the
park on the last scheduled day of the tournament (ie. popcorn machine, coffee pots, kegs, semi -
trucks /coolers that food and /or beer is stored in, etc.). A request must be made PRIOR to the
tournament for an.extension to leave equipment in the shelter longer than this time period.
5. Except for initial dragging, the tournament director must provide the maintenance of fields (and /or
coordinate efforts of field maintenance with city staff if this service has been contracted).
BASES MUST BE TAKEN OFF FIELD prior to dragging it (every time it is dragged). Set the bases along
the side of the fence area. Reset the base after the field has been dragged.
7. Give the Parks and Recreation Department a copy of the publicity (flyers) being sent out for the
tournament.
8. A tournament schedule must be on file with the Parks and Recreation Department the Thursday prior
to the tournament. This schedule can be dropped off when you check out the keys for the shelter.
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9. Rosemount Parks and Recreation Department has scheduled league games on Friday evenings.
Tournaments will not be permitted use of fields on Friday evenings.
10. No game may start before 8:00 a.m.. Erickson Park closes at 11:00 p.m. All games must be
completed, lights off and all users and participants must leave the park and parking lot area at this
time.
11. Selling of alcoholic beverages is not allowed without a liquor license purchased through the City of
Rosemount at a fee set by the City Council. If you wish to obtain a liquor license, the city requires a
Certificate of Dram Shop Insurance from all tournament directors showing they have in force a liquor
liability policy and meet the city's minimum coverage requirements. For information in obtaining a
liquor license please contact the City Clerk's office at 651-423-4411
12. Beer trophies are prohibited.
13. No smoking or alcohol is allowed on the playing fields. Only smoking is allowed on the benches
14. Flyers cannot be put on vehicles (windshields, windows, etc.), establishments, or other. Tournament
directors or vendors must receive approval to do so by the Rosemount Parks and Recreation
Department by calling 651 - 322 -6000.
15. The tournament director must enforce all Parks Ordinance, including the following portions of
Rosemount's animal ordinance:
RESTRAINT lord. XIV.9, 7 -5 -89)
"...a dog or cat is considered to be under restraint on park property only when it is controlled with the
use of a leash no longer then 10 feet (10') or when it is under voice or signal command in the exercise
areas designated by the City."
SANITATION (7 -413-8)
All persons in control of an animal on park property shall have in his /her possession at all times an
apparatus which can be used for cleaning up feces and /or a bag for proper disposal of feces. The
person in control of an animal is responsible for picking up his /her animal's feces and disposing of it
properly."
16. The tournament director's copy of the approved tournament form must be in the possession of the user
at all times while in the park and made available to park personnel or police upon request.
17. During the course of the tournament, it is the responsibility of the tournament director to ensure the
cleanliness of the.restrooms and shelter /concession area. The tournament director is responsible to
keep all equipment in clean, working order. At the conclusion of the tournament, it is the responsibility
of the tournament director to ensure that all equipment in the restrooms and shelter /concession area
are in clean, working order lie. toilet are unclogged and flushed, garbage dumped, counter tops wiped clean, etc.). See
Separate checklist for specific cleaning instructions.
18. The Rosemount Parks and Recreation Department reserves the right to accept or reject applications
based upon past performance or cooperation of the applicant or factors determined because of field
conditions, priority of applicants, etc.
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A 21117 0
FACILITY NAME:
DATE OF USE
REASON FOR USE
CITY OF ROSEMOUNT
Rosemount Parks and Recreation
FACILITY RESERVATION REQUEST FORM(Parks)
TIME OF USE
SPONSORING ORGANIZATION (If any)
CONTACT NAME:
ADDRESS
CITY ZIP
HOME # WORK#
ALCOHOL REQUESTS
Will there be alcohol consumption -
Name of Home Owners Insurance (Individuals)
General Liability Insurance Carrier (Groups)_
Agents Name
RESIDENCY:
RESIDENT NONRESIDENT WAIVED
(If waived, why)
Yes No (if yes, continue below)
hone Number
SPECIAL REQUESTS - EQUIPMENT /SUPPLIES /SERVICES
PORTABLE TOILET NO YES Additional unit - $55.00, required for groups over 100 participants.
PORTABLE TOILET NO YES Special service on weekends (Cost is $ 30.00 per unit.)
VOLLEYBALL SET NO YES Set includes net, ball and standards
OTHER:
Check #
CITY OF ROSEMOUNT
Rosemount Parks and Recreation
FACILITY RESERVATION REQUEST FORM (Leagues)
LEAGUE NAME:
FACILITY /PARK:
FIELD (S REQUESTS (base paths, pitching distances, etc.)
DAY OF LEAGUE
START DATE OF LEAGUE
END DATE OF LEAGUE
SPONSORING ORGANIZATION (If any):
LEAGUE COORDINATOR /CONTACT NAME
NAME
ADDRESS
TO
SECOND CONTACT NAME
NAME
ADDRESS
CITY ZIP
HOME # WORK#
LEAGUE STRUCTURE INFORMATION
(Circle all that apply)
Mens Womens Corec
Youth Boys Youth Girls
TIME(S) OF USE
CITY ZIP
HOME # WORK#
# of Teams Total in League
# of 'Rosemount' Teams
Sanctioning: ASA USSSA
Other
Classification: A B
None
C D E Open
0 . CITY OF ROSEMOUNT
1 Rosemount Parks and Recreation
FACILITY RESERVATION REQUEST FORM (Tournament)
Tournament Directors are to fill this form out completely and return it to the Parks and Recreation
Department at 13885 South Robert Trail, Rosemount, MN 55068 -3438 by
TOURNAMENT NAME:
TOURNAMENT DATE(S):
SPONSORING TEAM /ORGANIZATION:
TOURNAMENT DIRECTOR INFORMATION:
NAME
ADDRESS
CITY ZIP
HOME # WORK#
FIELD REQUEST (Field Usage is $20.00 /field /day)
(Circle Erickson Park fields being used)
TOURNAMENT SANCTIONED T HROUGH
ASA USSSA NONE
OTHER
INSURANCE COVERAGE YES NO
POLICY HOLDER
POLICY #
Note Field #6 is located at the "Old City Hall" park.
Fields on SATURDAY 1 2 3 4 5 6 TIME(S) OF USE: SAT
Fields on SUNDAY 1 2 3 4 5 6 TIME(S) OF USE: SUN
OTHER PARK FACILITIES: (Field #'s and times of use)
SPECIAL REQUESTS - EQUIPMENT /SUPPLIES /SERVICES
BASE LENGTHS are set at 65 feet. If a different base length is desired, list your per field. Call the
office for available distances per field.
(Attach additional sheets if needed to list specific field sizes)
CHALK ..................... NO
YES
CHALKER ................. NO
YES
CHALKING FRAME.....
NO
YES
GRILL (outside) ..........
NO
YES
GRILL (inside) ............
NO
YES
FIELD MAINT............
NO
YES
QUICK DRY ..............
NO
YES
PORTABLE TOILET.....
NO
YES
BEER SALES ............
NO
YES
KEG COOLER ............
NO
YES
0
If yes, how many bags (Cost is $6.00 /bag, applied towards fee.)
If yes, how many ? (5 chalking frames size = 3'x 6' are available).
If yes, $50.00 cleaning deposit and tank refill deposit required.
If Yes, $50.00 cleaning deposit and tank refill deposit required.
If yes, fee of $11 /hour will be applied to tournament fee.
If yes, how many bags (Cost is $6.00 /bag, applied towards fee.)
Special service on weekends (Cost is $ 30.00 per unit.)
If yes, Call City Clerk at 423 -4411 for license and insurance requirements.
If yes, $50.00 CO2 tank Refill deposit will be required.
City of Rosemount
Rosemount Parks and Recreation
Facility User Contract
I understand I am fully responsible for the conduct of the people involved in the
planned event. This includes the use of alcohol. If authorization is not given in
this request for alcoholic consumption. I will be responsible to prohibit its use by
people involved in this event. I also understand that I am responsible for the safe
and proper use of the reserved facility as per the purpose of the request. -
I understand the facility is to be left in proper state of cleanliness and lack of
damages. If any damages are incurred, I will be responsible to pay for the
replacement of the articles or property damaged. An inspection of the reserved
facility will be made by a member of the Parks and Recreation Staff the morning
following the event.
Permit for use of park property and facilities may be canceled if any of the
attached rules and regulations are violated.
I understand that no refunds will be issued due to inclement weather.
The Rosemount Parks and Recreation Department reserves the right to accept or
reject applications based upon past performance or cooperations of the applicant
on factors such as response to deadlines, facility maintenance and following
established rules.
I have read and fully understand this form, all rules and regulations as stated in the
attached material listing the City of Rosemount Parks Ordinance pertaining to
facility use requirements and will abide by them.
Signature Date
Print Name:
Address
City
Home Phone
Group /Tournament Name
Zip
Work Phone
Permit # Check #
Date Fee Recieved
Date Permit Sent