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HomeMy WebLinkAbout2.b2. Police Services at DCTCCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION COMMITTEE OF THE WHOLE MEETING DATE: November 14, 2001 AGENDA ITEM: Budgets AGENDA SECTION: PREPARED BY: Jeff May, Finance Director AGENDA NO. ATTACHMENTS: Proposed Operating Budget Summary APPROVED BY: Pages, Proposed 10 -Year CIP Summary Pages, Memo from Police Chief For your discussion this evening is the City's Budgets. We would like to discuss the operating budgets, the 10 -year CIP, the date to discuss and approve the final levy and budgets, and the officer proposal for the Dakota County Technical College. Because the Truth -In- Taxation requirements have been waived for this year, we do not have to have a special meeting to discuss the levy and budgets. Staff is leaning towards discussing these issues at the December 4 th regular Council meeting. This would allow us sufficient time to put together all of the final documents and get them to the County and the State in a timely fashion. If the Council would like to have a special meeting to discuss just the levy and budgets, I would recommend that this happen prior to December 14' (at the latest) to allow us the turnaround time to get everything processed. Attached is the summary information that we have discussed on the operating budgets the last few months and approved at the September 4 th Council meeting with the preliminary levy. I have received information from Dakota County and hope to have additional information on Wednesday evening that will give you a better idea of the impact that our levy will have on residential taxpayers total tax bill. (We will not include the total budget package that you received at the September 4 th meeting. If you would like all of the pages for further discussion at the meeting Wednesday evening bring your last full budget packet or let us know and we will bring additional copies.) The 10 -year CIP is being brought forward for the first time for discussion. The 2002 CIP was discussed previously because it ties into the 2002 levy numbers. There have been some modifications to that budget but the total levy amount has not changed. We would like to get through the 10 -year CIP so that we can bring that forward for final approval in December as well. Moody's and other financial agencies see our 10 -year CIP as an important asset to the City in that we have at least attempted to look out into the future for our CIP needs. Finally, the Police Chief would like to spend some time discussing the Dakota County Technical College's request to fund a police officer at their site. Attached is a memo that will brief you on where this item is at and we will discuss this with you further on Wednesday evening. RECOMMENDED ACTION: Discussion only. COUNCIL ACTION: MEMORANDUM DATE: November 8, 2001 TO: Mayor and Council Members Tom Burt, City Administrator FROM: Gary D. Kalstabakken Chief of Police SUBJECT: 2002 Budget Issues There are two issues related to the 2002 police budget that this memorandum will provide further information concerning. These issues are a request by Dakota County Technical College to contract for police services and Rosemount's participation in the Dakota County Drug Task Force. DCTC DCTC has operated with an uniformed security guard on campus for several years. In recent years, staffing this position has apparently been problematic. In addition, there have been some internal theft and assaults, which the security guard should not be responsible for handling. These cases have at times.not been properly reported to the police for investigation. The administrative staff at DCTC has decided that the best means to address their safety and security issues, in their opinion, is to have a police officer assigned to the campus. A security guard position will be maintained to work cooperatively with the officer. If this agreement were to be approved by Council, it is the staff s recommendation to hire another police officer in order to fill this position without impacting the delivery of services to the rest of the community. This position is not budgeted for in the 2002 budget, but DCTC has tentatively agreed to fully fund the position. One preliminary meeting was held with Paul DeMuth, DCTC Facilities Manager. During this meeting, DeMuth did explain the reasons why the college desired an officer on campus full -time. He also said that President Thomas has committed to paying for the cost of contracting for a police officer through either the City of Rosemount or the Dakota County Sheriffs Office. The college's preference is to contract with Rosemount because of DCTC's location within the city and their positive experience with the police staff. DeMuth stated the college understands the officer will continue to be an employee of the city, but will be assigned to the college campus. The ISD #196 school liaison contract and services provided was discussed with DeMuth as an example of contracted services. DeMuth stated the college's preference on contracts is to have agreements that are 2 - 3 years in duration. DCTC does anticipate fully funding the police officer position. Their student year is approximately ten (10) months in length. During the two off months, the college would like to continue to utilize the officer for staff training, policy development, and planning. A second meeting is set for Monday, November 12 to further discuss this issue with DCTC staff. Additional information from that meeting will be provided to Council at the Work Session. Dakota County Drug Task Force The police department participated in the Drug Task Force in 2001. A commitment of .15 FTE or 312 hours was made in the Joint Powers Agreement. It is staff s recommendation to again participate in the Task Force and increase the number of hours to .20 FTE or 416 hours. Through October 31 there have been approximately 340 hours worked on Task Force cases and the increase to 416 for next year does appear feasible for staffing purposes and to respond to citizen complaints of drug activity in the community. Other cities' commitment level is: One FTE (2080 hours) .5 FTE (1040 hours): .25 FTE (520 hours): .20 FTE (416 hours): .17 FTE (354 hours) Apple Valley, Burnsville, Eagan, Inver Grove Heights, Lakeville and West St. Paul Hastings, South Saint Paul Mendota Heights ** and Savage Rosemount Farmington ** This will be Mendota Heights first year of participation in the Task Force. The Joint Powers Agreement is the same JPA as prior years. MEMORANDUM DATE: November 8, 2001 TO: Mayor and Council Members Tom Burt, City Administrator FROM: Gary D. Kalstabakken Chief of Police SUBJECT: 2002 Budget Issues There are two issues related to the 2002 police budget that this memorandum will provide further information concerning. These issues are a request by Dakota County Technical College to contract for police services and Rosemount's participation in the Dakota County Drug Task Force. DCTC DCTC has operated with an uniformed security guard on campus for several years. In recent years, staffing this position has apparently been problematic. In addition, there have been some internal theft and assaults, which the security guard should not be responsible for handling. These cases have at times not been properly reported to the police for investigation. The administrative staff at DCTC has decided that the best means to address their safety and security issues, in their opinion, is to have a police officer assigned to the campus. A security guard position will be maintained to work cooperatively with the officer. If this agreement were to be approved by Council, it is the staffs recommendation to hire another police officer in order to fill this position without impacting the delivery of services to the rest of the community. This position is not budgeted for in the 2002 budget, but DCTC has tentatively agreed to fully fund the position. One preliminary meeting was held with Paul DeMuth, DCTC Facilities Manager. During this meeting, DeMuth did explain the reasons why the college desired an officer on campus full -time. He also said that President Thomas has committed to paying for the cost of contracting for a police officer through either the City of Rosemount or the Dakota County Sheriffs Office. The college's preference is to contract with Rosemount because of DCTC's location within the city and their positive experience with the police staff. DeMuth stated the college understands the officer will continue to be an employee of the city, but will be assigned to the college campus. The ISD #196 school liaison contract and services provided was discussed with DeMuth as an example of contracted services. DeMuth stated the college's preference on contracts is to have agreements that are 2 - 3 years in duration. DCTC does anticipate fully funding the police officer position. Their student year is approximately ten (10) months in length. During the two off months, the college would like to continue to utilize the officer for staff training, policy development, and planning. A second meeting is set for Monday, November 12 to further discuss this issue with DCTC staff. Additional information from that meeting will be provided to Council at the Work Session. Dakota County Drug Task Force The police department participated in the Drug Task Force in 2001. A commitment of .15 FTE or 312 hours was made in the Joint Powers Agreement. It is staff s recommendation to again participate in the Task Force and increase the number of hours to .20 FTE or 416 hours. Through October 31 there have been approximately 340 hours worked on Task Force cases and the increase to 416 for next year does appear feasible for staffing purposes and to respond to citizen complaints of drug activity in the community. Other cities' commitment level is: One FTE (2080 hours): Apple Valley, Burnsville, Eagan, Inver Grove Heights, Lakeville and West St. Paul .5 FTE (1040 hours): Hastings, South Saint Paul .25 FTE (520 hours): Mendota Heights ** and Savage .20 FTE (416 hours): Rosemount .17 FTE (354 hours) Farmington ** This will be Mendota Heights first year of participation in the Task Force. The Joint Powers Agreement is the same JPA as prior years.