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HomeMy WebLinkAbout6.d. Leprechaun Days Service Agreement & Authorization for Street ClosingsCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: JULY 17, 2001 AGENDA ITEM: LEPRECHAUN DAYS SERVICE AGREEMENT AGENDA SECTION: & AUTHORIZATION FOR STREET CLOSINGS CONSENT PREPARED BY: THOMAS D. BURT, CITY ADMINISTRATOR AG . Q. t ATTACHMENTS: SERVICE AGREEMENT AND TABLE OF ACTIVITIES WITH LOCATIONS and STREET CLOSINGS APPROVED BY: The attached agreement between the City of Rosemount and the Leprechaun Days Committee sets out the conditions for the services and activities for the annual Leprechaun Days festival. Payment for services are paid from donations received from various community organizations and businesses. Also attached is a memo from Lisa Maurer, Recreation Supervisor, showing the various events, locations, equipment and staff required, and streets which may require to be closed when these events are held. RECOMMENDED ACTION: MOTION to approve the Service Agreement between the City of Rosemount and the Leprechaun Days Committee and to authorize the necessary signatures and temporary street closings for the listed events. COUNCIL ACTION: SERVICE AGREEMENT BETWEEN THE CITY OF ROSEMOUNT AND LEPRECHAUN DAYS THIS AGREEMENT is made the 17th day of July, 2001 by and between the City of Rosemount, a Minnesota municipal corporation (hereinafter referred to as "City ") and Leprechaun Days, a Minnesota association (hereinafter referred to as "Leprechaun Days "); WITNESSETH: WHEREAS, for a number of years Leprechaun Days has conducted an annual civic community festival known as Leprechaun Days (hereinafter referred to as "The Community Festival "); and WHEREAS, the city council of the City has determined that it is in the best interest of the City and its citizens to promote the City and its businesses and to provide recreational opportunities for its residents by entering into a contract with Leprechaun Days to conduct the Community Festival in 2001; NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements hereinafter set forth, it is agreed as follows: 1. Leprechaun Days will organize and conduct, in cooperation with the city staff, the Community Festival for 2001, which shall run for ten days which shall be agreed upon by Leprechaun Days and the city council, in accordance with practices and standards of such festivals conducted in past years. Services shall include the recruitment, selection, training, and managing of such employees and volunteers as are necessary to conduct the Community Festival, and shall include but not be limited to: a. advertising and promotions including the design, production and distribution of buttons, flyers and posters, and the development and installation of signs and banners; b. securing all necessary governmental permits and seeking approval of street closings and other required City action; C. soliciting financial support from individuals, businesses and organizations including sponsorships of certain events; and d. conducting the following events or arranging for them to be conducted by other cooperating organizations, provided that events may be deleted or added with the approval of the city council: 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16) Medallion Hunt Big Wheel Race Penny Scramble Bathtub Race Bingo Bowl for D.A.R.E. Puppets in the Park Fishing Derby Sunday Night Specials Run for the Gold Rosemount Family Fitness Walk Fluegel's Petting Zoo Grand Day Parade Mid Summer Faire Entertainment after the Parade Rootbeer Floats 2. Leprechaun Days will undertake the work of this agreement as an independent contractor, and Leprechaun Days officers, employees, volunteers, and agents shall not be deemed agents or employees of the City for any purposes including, but not limited to, income tax withholding, workers' compensation and unemployment compensation. 3. As consideration for the services provided by Leprechaun Days, the City will pay monies received as contributions in support of the Community Festival. The amount actually paid will be limited to the amount of such contributions received. The City will advise Leprechaun Days, on request, of the status of funds received and funds reasonably expected to be received: 4. Leprechaun Days will maintain liability insurance providing the following coverages: Commercial general liability with personal injury limits of not less than $1,000,000 per occurrence and a general aggregate limitation of not less than $2,000,000. The City of Rosemount will be named as additional insured on all such policies and proof of insurance will be provided to the City. 5. All services and activities conducted by Leprechaun Days shall be on a nondiscriminatory basis and in full compliance with all state and federal civil and human rights laws, 17) Ice Cream Social and Resource Fair 18) 500 Tournament 19) Leprechaun Days Street Dance 20) Fireworks Display 21) Sneaky Pete's Garden Tractor Pull 22) Kiddie Parade 23) Blarney Stone Hunt 24) Carnival Rides 25) Irish O'lympics 26) Teen Night 27) Kvam's Softball Tournament 28) Public Ice Skate 29) Radio Controlled Air Show 30) Hamster and Gerbil Races 31) Ribs and Corn on the Cob Feed at the Legion regulations and rulings. OA CITY OF ROSEMOUNT By: Cathy Busho, Mayor By: Linda Jentink, City Clerk LEPRECHAUN DAYS By: Leprechaun Days Treasurer k3 MEMO To: Rick Cook Tom Burt Gary Kalstabakken Dwayne Kuhns Scott Aker Linda Jentink Dan Schultz From: Lisa Maurer, Parks and Recreation Date: June 26, 2001 Re: Street closings for 2001 Leprechaun Days. Requests for City Staff, traffic control devices and maintenance equipment. Attached you will find the most recent listings of needs for street closings, traffic control (barricades, traffic cones), orange fences, vehicle needs as well as assistance from city staff that is required for the 2001 Leprechaun Days events. The streets will need to be closed for the specific events and times as indicated. If any of the above requests change, I will let you know as soon as possible. If you have any questions, I can be reached at 651- 322 -6003. Thanks. LEPRECHAUN DAYS 2001- Request for City Maintenance staff equipment and vehicles as of 6 -26 -01 Da /Date Event Location Vehicle/Equipment/Staff Time Notes: Friday, July 20 Run for the Gold U of M Property 1 Truck During the day Friday Pick up race equipment, 14' Pole mile markers, wood stands Start/Finish Banner etc. at Apple Valley CC. Store at shop till Sat. 1 Pick -up truck for tables Truck currently at RCC morning and chairs Saturday, July 21 Run for the Gold U of M Property 3 staff By 7:00am Cones for the route, 2 2 portable restrooms barricades and course signs. 3 extra trash cans if Move portable toilets to site, possible set race course Sunday, July 22 Kiddie Parade — Note date Methodist Church North Police will handle traffic Starts at 6:00pm North lot of Methodist change Parking Lot — Camfield control. No street closings Church, west on Lower park 147` St., then South on Canada to Camfield Park Wednesday, July 25 Fishing Derby Schwartz Pond (High Mow grass around Before 4:30pm on East Shore — North of School pond) shoreline at pond by Wednesday Bridge (same as usual) 4:30 pm Wednesday, July 25 Big Wheel Races Rosemount Legion Cones, barricades & no Drop during the day Drop off cones and parking signs on Burma before 3:00pm — move to barricades and post no Ave. from 145` to 146` bathtub races on Thursday parking signs on Burma by 2 barricades Burma at 3:00pm 145th; Burma at 146` & driveways to Legion. This equipment can be used Cones at legion driveways for the Bathtub races on and front doors to homes Thursday and Senior Center. Thursday, July 26 Fishing Derby Schwartz Pond 1 portable toilet near By 8:30am bridge at pond Thursday before 8:30am Thursday, July 26 Bathtub Races Lower 147 Burma Posts, barricades, no Before 4:00pm Knights will be putting up Avenue (near carwash) parking signs, fence and the fence. City staff can ties pound the posts, post no parking signs. Sweep Burma Ave. on Friday mornin Friday, July 27 Mid Summer Faire City Hall Barricade at City Hall Friday I will forward a map of City parking lot. Yield to Hall parking lot layout Pedestrians signs w/ which will be provided by flashing lights. Joe Walsh Handicapped parking on 145 Street. Barricades/fencin Friday, July 27 Mid Summer Faire City Hall Mow /staff Friday Shut off irrigation by 7:30am. Hockey Rink -east should be mowed by this time Saturday, July 28 Mid Summer Faire City Hall Street Sweeper 8:00am Schedule for 8:00am Saturday, July 28 Grande Day Parade — 145"' Street 2 portable toilets located at By 10:30am Starts at Rsmt High Noon Start Time RHS. School moves south on (Please note new start Chili, east on 145', north on time and route change — Camero to Rsmt Middle reverse) School. Parade committee will post No Parking Signs. Trailer for judges area will be at or near Steve Strese's House. Saturday, July 28 Grande Day Parade Canada & 145th Street Sweeper After Parade (start time Pick up cones, barricades 12:00pm - Noon) and sweep street Saturday, July 28 Fireworks Erickson Park No parking on East side of 10:00pm Brazil Ave (already enforced) "do not cross" tape. Leprechaun days Committee can reimburse for cost of tape.