HomeMy WebLinkAbout6.d. Leprechaun Days Service Agreement & Authorization for Street ClosingsCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: JULY 17, 2001
AGENDA ITEM: LEPRECHAUN DAYS SERVICE AGREEMENT
AGENDA SECTION:
& AUTHORIZATION FOR STREET CLOSINGS
CONSENT
PREPARED BY: THOMAS D. BURT, CITY ADMINISTRATOR
AG . Q.
t
ATTACHMENTS: SERVICE AGREEMENT AND TABLE OF
ACTIVITIES WITH LOCATIONS and STREET CLOSINGS
APPROVED BY:
The attached agreement between the City of Rosemount and the Leprechaun Days Committee
sets out the conditions for the services and activities for the annual Leprechaun Days festival.
Payment for services are paid from donations received from various community organizations
and businesses.
Also attached is a memo from Lisa Maurer, Recreation Supervisor, showing the various events,
locations, equipment and staff required, and streets which may require to be closed when these
events are held.
RECOMMENDED ACTION:
MOTION to approve the Service Agreement between the City of Rosemount and the Leprechaun
Days Committee and to authorize the necessary signatures and temporary street closings for the listed
events.
COUNCIL ACTION:
SERVICE AGREEMENT
BETWEEN THE CITY OF ROSEMOUNT
AND LEPRECHAUN DAYS
THIS AGREEMENT is made the 17th day of July, 2001 by and between the City of
Rosemount, a Minnesota municipal corporation (hereinafter referred to as "City ") and
Leprechaun Days, a Minnesota association (hereinafter referred to as "Leprechaun Days ");
WITNESSETH:
WHEREAS, for a number of years Leprechaun Days has conducted an annual civic
community festival known as Leprechaun Days (hereinafter referred to as "The Community
Festival "); and
WHEREAS, the city council of the City has determined that it is in the best interest of
the City and its citizens to promote the City and its businesses and to provide recreational
opportunities for its residents by entering into a contract with Leprechaun Days to conduct the
Community Festival in 2001;
NOW, THEREFORE, on the basis of the premises and the mutual covenants and
agreements hereinafter set forth, it is agreed as follows:
1. Leprechaun Days will organize and conduct, in cooperation with the city staff, the
Community Festival for 2001, which shall run for ten days which shall be agreed
upon by Leprechaun Days and the city council, in accordance with practices and
standards of such festivals conducted in past years. Services shall include the
recruitment, selection, training, and managing of such employees and volunteers
as are necessary to conduct the Community Festival, and shall include but not be
limited to:
a. advertising and promotions including the design, production and
distribution of buttons, flyers and posters, and the development and
installation of signs and banners;
b. securing all necessary governmental permits and seeking approval of street
closings and other required City action;
C. soliciting financial support from individuals, businesses and organizations including
sponsorships of certain events; and
d. conducting the following events or arranging for them to be conducted by other
cooperating organizations, provided that events may be deleted or added with the
approval of the city council:
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)
Medallion Hunt
Big Wheel Race
Penny Scramble
Bathtub Race
Bingo
Bowl for D.A.R.E.
Puppets in the Park
Fishing Derby
Sunday Night Specials
Run for the Gold
Rosemount Family Fitness Walk
Fluegel's Petting Zoo
Grand Day Parade
Mid Summer Faire
Entertainment after the Parade
Rootbeer Floats
2. Leprechaun Days will undertake the work of this agreement as an independent contractor,
and Leprechaun Days officers, employees, volunteers, and agents shall not be deemed agents
or employees of the City for any purposes including, but not limited to, income tax
withholding, workers' compensation and unemployment compensation.
3. As consideration for the services provided by Leprechaun Days, the City will pay monies
received as contributions in support of the Community Festival. The amount actually paid
will be limited to the amount of such contributions received. The City will advise
Leprechaun Days, on request, of the status of funds received and funds reasonably expected
to be received:
4. Leprechaun Days will maintain liability insurance providing the following coverages:
Commercial general liability with personal injury limits of not less than $1,000,000 per
occurrence and a general aggregate limitation of not less than $2,000,000. The City of
Rosemount will be named as additional insured on all such policies and proof of insurance
will be provided to the City.
5. All services and activities conducted by Leprechaun Days shall be on a nondiscriminatory
basis and in full compliance with all state and federal civil and human rights laws,
17) Ice Cream Social and Resource Fair
18) 500 Tournament
19) Leprechaun Days Street Dance
20) Fireworks Display
21) Sneaky Pete's Garden Tractor Pull
22) Kiddie Parade
23) Blarney Stone Hunt
24) Carnival Rides
25) Irish O'lympics
26) Teen Night
27) Kvam's Softball Tournament
28) Public Ice Skate
29) Radio Controlled Air Show
30) Hamster and Gerbil Races
31) Ribs and Corn on the Cob Feed at the
Legion
regulations and rulings.
OA
CITY OF ROSEMOUNT
By:
Cathy Busho, Mayor
By:
Linda Jentink, City Clerk
LEPRECHAUN DAYS
By:
Leprechaun Days Treasurer
k3
MEMO
To: Rick Cook
Tom Burt
Gary Kalstabakken
Dwayne Kuhns
Scott Aker
Linda Jentink
Dan Schultz
From: Lisa Maurer, Parks and Recreation
Date: June 26, 2001
Re: Street closings for 2001 Leprechaun Days. Requests for City Staff, traffic control
devices and maintenance equipment.
Attached you will find the most recent listings of needs for street closings, traffic control
(barricades, traffic cones), orange fences, vehicle needs as well as assistance from city
staff that is required for the 2001 Leprechaun Days events.
The streets will need to be closed for the specific events and times as indicated.
If any of the above requests change, I will let you know as soon as possible. If you have
any questions, I can be reached at 651- 322 -6003. Thanks.
LEPRECHAUN DAYS 2001- Request for City Maintenance staff equipment and vehicles as of 6 -26 -01
Da /Date
Event
Location
Vehicle/Equipment/Staff
Time
Notes:
Friday, July 20
Run for the Gold
U of M Property
1 Truck
During the day Friday
Pick up race equipment,
14' Pole
mile markers, wood stands
Start/Finish Banner
etc. at Apple Valley CC.
Store at shop till Sat.
1 Pick -up truck for tables
Truck currently at RCC
morning
and chairs
Saturday, July 21
Run for the Gold
U of M Property
3 staff
By 7:00am
Cones for the route, 2
2 portable restrooms
barricades and course signs.
3 extra trash cans if
Move portable toilets to site,
possible
set race course
Sunday, July 22
Kiddie Parade — Note date
Methodist Church North
Police will handle traffic
Starts at 6:00pm
North lot of Methodist
change
Parking Lot — Camfield
control. No street closings
Church, west on Lower
park
147` St., then South on
Canada to Camfield Park
Wednesday, July 25
Fishing Derby
Schwartz Pond (High
Mow grass around
Before 4:30pm on
East Shore — North of
School pond)
shoreline at pond by
Wednesday
Bridge (same as usual)
4:30 pm
Wednesday, July 25
Big Wheel Races
Rosemount Legion
Cones, barricades & no
Drop during the day
Drop off cones and
parking signs on Burma
before 3:00pm — move to
barricades and post no
Ave. from 145` to 146`
bathtub races on Thursday
parking signs on Burma by
2 barricades Burma at
3:00pm
145th; Burma at 146` &
driveways to Legion.
This equipment can be used
Cones at legion driveways
for the Bathtub races on
and front doors to homes
Thursday
and Senior Center.
Thursday, July 26
Fishing Derby
Schwartz Pond
1 portable toilet near
By 8:30am
bridge at pond Thursday
before 8:30am
Thursday, July 26
Bathtub Races
Lower 147 Burma
Posts, barricades, no
Before 4:00pm
Knights will be putting up
Avenue (near carwash)
parking signs, fence and
the fence. City staff can
ties
pound the posts, post no
parking signs. Sweep
Burma Ave. on Friday
mornin
Friday, July 27
Mid Summer Faire
City Hall
Barricade at City Hall
Friday
I will forward a map of City
parking lot. Yield to
Hall parking lot layout
Pedestrians signs w/
which will be provided by
flashing lights.
Joe Walsh
Handicapped parking on
145 Street.
Barricades/fencin
Friday, July 27
Mid Summer Faire
City Hall
Mow /staff
Friday
Shut off irrigation by
7:30am. Hockey Rink -east
should be mowed by this
time
Saturday, July 28
Mid Summer Faire
City Hall
Street Sweeper
8:00am
Schedule for 8:00am
Saturday, July 28
Grande Day Parade —
145"' Street
2 portable toilets located at
By 10:30am
Starts at Rsmt High
Noon Start Time
RHS.
School moves south on
(Please note new start
Chili, east on 145', north on
time and route change —
Camero to Rsmt Middle
reverse)
School. Parade committee
will post No Parking Signs.
Trailer for judges area will
be at or near Steve Strese's
House.
Saturday, July 28
Grande Day Parade
Canada & 145th
Street Sweeper
After Parade (start time
Pick up cones, barricades
12:00pm - Noon)
and sweep street
Saturday, July 28
Fireworks
Erickson Park
No parking on East side of
10:00pm
Brazil Ave (already
enforced) "do not cross"
tape. Leprechaun days
Committee can reimburse
for cost of tape.