HomeMy WebLinkAbout6.b. Minutes of March 14, 2001 Committee of the WholeITM
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ROSEMOUNT CITY PROCEEDINGS
COMMITTEE OF THE WHOLE
MARCH 14,2001
Pursuant to due call and notice thereof the Committee of the Whole Work Session was held on
March 14, 2001, at 6:30 p.m. in the Council Chambers at City Hall.
Mayor Busho called the meeting to order with the following Councilmembers present: Riley,
Edwards, and Klassen. Staff members in attendance were City Administrator Burt, Human
Resources /Communication Coordinator Graff, Finance Director May, Community Development
Director Parsons, City Planner Pearson, Police Chief Kalstabakken, and Parks and Recreation
Director Schultz.
Mayor Busho convened the meeting at 6:30 p.m. She added an additional item, an update on
MNDOT funding of the City Streetscape Project which she indicated would be discussed
following the first item.
St. Joseph's Catholic Church Development Plan
Council discussion of the project was limited. Council Member Klassen opened discussion by
stating St. Joseph's should be treated the same as any other developer and that discussion outside
of the application process was inappropriate. Council Member Edwards echoed this sentiment
and the St. Joseph's staff were encouraged to go through the normal channels to advance the
project forward.
Update on MNDOT Funding of City Streetscape Project
The City has received funding for the City Streetscape project. City Administrator Burt reviewed
the numbers with Council and indicated that the project had the highest rate given by MNDOT
this year. The $500,000 award will allow the City to keep assessments for the project much lower.
2001 Resident Survey
Human Resource Coordinator Graff reviewed the background for this year's upcoming Resident
Survey and distributed the preliminary questions. Council members will review the questions on
their own and return any comments and/or changes to Graff by the Tuesday, March 20 Council
meeting . Approval for the final survey will be sought at the first Council meeting in April, in
order for Decision Resources to begin their field work in April, 2001.
Purchasing Policy
Finance Director May presented a draft purchasing policy which would invoke a recently updated
Minnesota State Statute enabling staff to make purchases of up to $50,000 without going through
a formal bid process. Council stated that they were uncomfortable with not approving purchases
for that amount of money and that having a policy that cited a statute that could change at anytime
was problematic. A compromise was proposed wherein the policy will state that amounts under
$50,000 will not require a formal bid process. However purchases will require that we get at least
two different quotes from vendors. Also, expenditures between $25,000 - $50,000 must garner the
approval of Council before the item can be purchased. Finance Director May will rewrite the
policy to reflect these changes and then place it as a consent item at an upcoming Council meeting.
ROSEMOUNT CITY PROCEEDINGS
COMMITTEE OF THE WHOLE
MARCH 14, 2001
There being no further business, the meeting was adjourned at 7:40 p.m.
Respectfully submitted,
Paula Graff,
Human Resource Coordinator
The City Council's Agenda Packet is Clerk's File 2001 -09.
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