HomeMy WebLinkAbout6.g. Administrator's Performance Standards �
CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: MAY 16, 2000
AGENDA ITEM: Administrator's Performance AGENDA SECTION:
Standards for 2000 Consent
PREPARED BY: Thomas D. Burt, City Administrator AGENDA NO. �, /� .
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ATTACHMENTS: Performance Standards APPROVED BY:
Attached are the performance standards for my position for City Council approval.
RECOMMENDED ACTION: Motion to Approve City Administratars Performance Standards for
2000.
COUNCIL ACTION:
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City Admimstrator � .D
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Performance Standards
Or�anizational Management
• Develop a performance evaluation for department heads.
• Get input from Council on what they would like in the performance evaluations at
the May work session
• Council approval of the process at Council meeting in May
• Develop a"check-off list"for developers from all departments.
• Present a check off list for Council review at the May work session.
• Council approval of the process at Council meeting in May.
• Continue team-building efforts with City Staff.
� Within the last six months an attitude survey was conducted amongst all staff.
From the survey an employee group was formed that has been working on
improving departmental feed back, customer service training and an employee
newsletter.
In addition, I have been meeting with staff at monthly meetings. These meetings
are to keep employees informed on status of projects and are used as a time to
raise comments and concerns so they can be dealt with on a timely basis.
I plan to continue tivith the monthly meetings and working with the employee
group.
Progress report in 6 months.
Fiscal Business Management
• Develop a plan to implement a 0%increase for 2001 budget.
• I have interpreted this to mean that any changes in the budget need to be justified
the budget process tivill be as follows.
• April and May all departments begin preparing budget information.
• June first internal draft is reviewed and modifications made.
• July City Council receives draft of agreement
• July—September budget reviewed at work sessions
• September preliminary levy established by Council
• October—November budget reviewed at work sessions, if needed.
� December public hearing
• Create a process and procedure for the transfer and movement for budgetary items
with Council Approval.
• This will be clarifted during budget discussions.
• Create a system whereby Council is made aware of the relationship of incurred debt
and how it relates to the City's vision and Council goals.
• This can be accomplished by establishing a debt management plan.
• Staff will bring a draft of the debt management plan for review at the June work
session.
Program Development
• Develop a systematic approach to implementing the 2020 Comprehensive Plan.
• At the June work session the City Council will set priorities for the
implementation of the Comprehensive Plan.
• The first steps in implementing the plan will be;
• Pre-zone land to conform with Comp Plan
• Develop a mix use industrial zoning classification
• Revise the Commercial zoning sections of the code
• Prepare a long range redevelopment plan for the historic commercial area
• All of these steps will involve early input from the City Council to determine the
outcomes the City Council wants.
• Weigh development plans in keeping with the vision and mission statement of the
City and the goals of Council as set out in goal setting.
• To be implemented immediately.
• As part of staff reports presented to each commission, committee and City
Council, an opening paragraph will state the relationship of a proposed
development to the vision and mission of the City Council.
Relationship with Council
• Inform Council on a more timely basis of issues that effect policy, ordinances, and or
fiscal management that may require Council action.
• Weekly Reports: The reports will address timely significant issues that are both
visual and policy changes or questions.
• Review in July.
• As items arise that may require Council action timely memorandums will be used
to keep Council informed. Also these memos could be part of the City Council
agenda under department reports as informational items not requiring a
presentation, unless City Council wanted further information.
Relationship with Public/Press
• Attend appropriate city functions and comport your behavior to the position you
hold.
• I presently attend most city functions, such as Shamrock Awards, Leprechaun
Days, Share the Spirit, etc.
• Demonstrate continued partnerships with outside agencies.
• I presently attend or serve on the following meetings or committees.
• League of Minnesota Cities Improving the Fiscal Future of Cities 4 meetings
per year
• Association of Minnesota Municipalities Revenue Committee 4 meetings per
year
• Metropolitan Area Management Association Board of Directors meets prior
to monthly meetings
• Monthly Metro East Development Partnership Executive Committee
• Quarterly University of Minnesota Advisory Committee
• Monthly Metropolitan Area Management Association meetings
• Monthly Dakota County Manager/Administrator meetings
• Monthly Mayor/Manager breakfast
• Monthly Chamber of Commerce