HomeMy WebLinkAbout6.i. Consider Changing Status of Part-time Employee to Full-TimeCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: June 6, 2000
AGENDA ITEM: Consider Changing Status of Part-time
AGENDA SECTION:
Employee to Full -time
Consent
PREPARED BY: Jeff May, Finance Director
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AGENDIT x
ATTACHMENTS: Memo to City Administrator
APPROVED BY:
This item is on the agenda for City Council consideration to change the employment status of Ginny
Lehr. Currently, Ginny is a part-time Deputy Registrar Clerk. Based on the needs of the Finance
Department to continue to provide efficient services to the citizens of Rosemount and to the other
departments of the City in a fiscally responsible manner, we would like to make Ginny a full -time
Deputy Registrar /Utility Billing Clerk. As the City continues to grow, our responsibilities become more
and more time consuming. Ginny is an excellent employee who has worked part-time since 1995.
Having her become full -time in our department will be a natural fit and greatly benefit everyone.
RECOMMENDED ACTION:
To change Ginny Lehr's employment status from Part-time Deputy Registrar Clerk to Full -time
Deputy Registrar /Utility Billing Clerk effective June 7, 2000.
COUNCIL ACTION:
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MEMORANDUM
DATE: May 9, 2000
TO: Thomas D. Burt, City Administrator
FROM: Jeff May, Finance Director
SUBJECT: Changing Status of Part-time Employee to Full -time
I would like to ask you to consider changing the status of Ginny Lehr from part-time Deputy Registrar
Clerk to full -time Deputy Registrar/Utility Billing Clerk. We have discussed this issue many times in
the past and I would like to formally request at this time that the issue be considered for
implementation as soon as possible.
In the last 3 months we have updated both our fixed asset software and our utility billing software. The
fixed assets work that we have contracted out in the past we are now going to do internally ourselves.
Although in theory it makes sense to have someone else do the work because we do not really have the
staff to handle the task, past history has shown that we have probably spent more time reviewing and
correcting mistakes than if we did it ourselves. This was especially true during the audit season. Each
year we had to make numerous adjustments because the work being performed by the outside agency
included many mistakes. This year we installed the software, Judy and Ginny trained on the software,
and the two of them did the work for 1999's fixed assets. Our auditors were very pleased with the
results and that portion of the audit went better than it ever has. Judy and Ginny are the two people
who will be handling all of the fixed asset work in the future.
Just last week, Denise, Judy and Ginny trained on our new utility billing software. Ginny will be
Denise's true backup for utility billing in the future. In the past, there has been nobody truly qualified
to backup in this area of our operations. At this point in time we have almost 5,000 customers and it is
becoming more and more difficult for one person to handle this responsibility by himself or herself.
The number of customers has more than doubled in the last 6 -7 years and the attention necessary for
this operation has increased considerably.
Ginny also helps out Judy with accounts payable when time allows. Increasing her to full -time will
allow our department some added flexibility in completing all of our tasks. Financially, making Ginny
full -time for the rest of this year will cost about $5,000 in salaries and $3,500 in benefits for a total of
$8,500. I have $5,800 in my budget for fixed asset work by outside agencies that I will not have to
spend this year and another $1,400 for a national conference that I will not be attending. This totals
$7,200 and leaves me approximately $1,300 short of covering this potential change. I would propose
the balance could be covered from other departments who have not replaced positions in their
departments at the time that the budget covered those positions. Because of the work we do for other
departments, I feel that this would be justifiable. Also, we may want to consider distributing a portion
of Ginny's salary in the future to the Water, Sewer and Storm Water funds.
Your consideration in this matter would be greatly appreciated. Thank you! !