HomeMy WebLinkAbout6.d. Encumbrance of 1999 Budget ItemsCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: March 7, 2000
AGENDA ITE ;':
Encumbrance of 1999 Budget Items
AGENDA SECTION:
Forward to 2000
Consent
PREPARED BY:
Jeff May, Finance Director
AGEND
ATTACHMENTS:
Resolution and General Journal Entries
APPROVED BY:
This item is on the agenda for consideration of the approval of certain unspent 1999 budget items to
be encumbered forward to 2000. The following will attempt to summarize the attached
encumbrances:
1) Unused 1999 General Funds for fixed asset software for our financial accounting, for the
replacement of the old City Shop roof (started late in 1999 — to be completed in 2000), and for
the expansion of the new Fire Station parking lot (to be done in conjunction with the 2000
street reconstruction project).
2) Unused 1999 General Funds to cover Police uniform allowance balances (required by union
contract).
3) Unused 1999 CIP Funds for the Charlie's Park tennis courts (were to be resealed in 1999 but
rescheduled for 2000 with the School District), for the Police Department MCD upgrades to the
squads and for the Police Department records management system (RMS) software
upgrades.
The entries required to complete the encumbrances and the resolution allowing us to do so are
attached.
The 1999 General Fund, after encumbrances, will end up with an approximate increase in fund
balance of $600,000. This increase is due mainly to increased revenues, especially in the area of
permits. Nothing is being encumbered at this point for the possible City Hall remodel /expansion or
the downtown improvements. As these projects proceed forward in the year 2000, we will look at
possibly using some of these reserves to help fund the cost of both of these projects. If we do so, at
that time we will amend the budget to reflect those uses by increasing our expenditures and
reallocating the reserves.
RECOMMENDED ACTION:
Motion to adopt A RESOLUTION APPROVING THE ENCUMBRANCE OF CERTAIN 1999
BUDGET ITEMS TO 2000.
COUNCIL ACTION:
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2000 -
A RESOLUTION APPROVING THE ENCUMBRANCE OF
CERTAIN 1999 BUDGET ITEMS TO 2000
WHEREAS, the City Council recognizes the need to carry forward to 2000 certain
balances from the 1999 General Fund Operating Budget and the 1999 CIP Budgets,
which are summarized as follows:
(1) Certain General Fund equipment or service items that total an amount of
$61,714.00;
(2) Police uniform allowance balances that total an amount of $1,664.49;
(3) CIP items that total an amount of $74,379.65;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the encumbrance of the above listed account items from the 1999
budgets to 2000.
ADOPTED this 7th day of March, 2000.
Cathy Busho, Mayor
ATTEST:
Linda J. Jentink, City Clerk
Motion by:
Voted in favor:
Seconded by:
Voted Against:
1999 Encumbrance General Journal Entries
101- 41520 -01 -319 5,800.00
101 -24480 5,800.00 Fixed Asset Software
101- 41940 -01 -401 15,914.00
101 -24481 15,914.00 Replace City Shop Roof
101- 43121 -01 -403 40,000.00
101 -24482 40,000.00 Fire Station Parking Lot
To encumber General Fund funds forward to 2000
101 - 42110 -06 -217
104.49
B. Burkhalter
101- 42110 -08 -217
219.93
B. O'Donnell
101 - 42110 -10 -217
101.28
J. Sommers
101 - 42110 -11 -217
185.84
B. Weatherford
101 - 42110 -12 -217
344.25
T. Murphy
101 - 42110 -14 -217
533.83
J. Winters
101 - 42110 -16 -217
174.87
J. Rauenhorst
101 -24422
104.49
101 -24424
219.93
101 -24426
101.28
101 -24427
185.84
101 -24420
344.25
101 -24428
533.83
101 -24430
174.87
To encumber 1999 Police Uniform Allowance
balances
forward to 2000
207 - 49007 -01 -530 14,000.00
207 -24495 14,000.00 Charlie's Park Tennis Courts
207 - 49007 -01 -587 37,379.65
207 -24435 37,379.65 Police MCD Upgrades
207 - 49007 -01 -588 23,000.00
207 -24496 23,000.00 Police RMS Software
To encumber Equipment CIP funds forward to 2000