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Home My WebLink About6.f. Budget AmendmentsCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: December 19,2000 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDtft ATTACHMENTS: APPROVED BY: Council Memo, Resolution, Donation Worksheets This item is on the agenda for Council to formally amend the 2000 General Fund budget by resolution for donation items that Council has previously authorized, and will be authorizing this evening, covering expenditures made during the fourth quarter of 2000. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2000 BUDGET ITEMS for the General Fund as outlined in the attached memo. COUNCIL ACTION: MEMORANDUM DATE: December 13, 2000 TO: Mayor Busho Council Members Caspar, Cisewski, Edwards & Klassen FROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101- 36230 -00 -000 (Donations) $ 9,278.09 Total Revenues $ 9,278.09 Detail for Expenditures: 101- 41320 -01 -394 (Other Miscellaneous Charges) 101- 42110 -01-208 (Miscellaneous Supplies) 101- 42210 -01 -586 (Other Equipment Purchases) 101- 45100- 01-439 (Other Miscellaneous Charges) Total Expenditures $ 3,800.00 2,894.22 400.00 2,183.87 $ 9,278.09 CITY OF- ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2000 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2000 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2000 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $9,278.09; (2) General operating expenditures, the total which reflects an increase of $9,278.09; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2000 General Fund Operating Budget. ADOPTED this 19`h day of December, 2000. Cathy Busho, Mayor ATTEST: Linda J. Jentink, City Clerk Motion by: Seconded by: Voted in favor: Voted Against: Members Absent: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 12/28/99 Amount Received: $5000.00 Receipt # for Donation: 56996 Purpose of Donation: Web Page and Sound Equipment Account # for Donation: 101.22225 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $3800 (estimate) To be Spent from Account #: 101- 41320 -01 -394 Purpose of Expenditure: Creation of Database - Driven Web Pages (Minutes, Events, Jobs) (Must be Expenditure # corresponding to individual Department.) AMENDINIENT OF BUDGETS Amend Donation Revenue Account # 101 - 36230 -00 7000: $ 3.800.00 Amend Expenditure Account # 101- 41320 -01 -394 $ 3.800.00 (The two dollar amounts should be the same.) 3 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: jfttq (Donation Liability #f) $ 3.800.00 Credit: 101- 36230 -00 -000 $ 3,800.04 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on 10 /17 /00 D o o� c D DONATION R"'VE= WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $ Receipt # for Donation: Purpose of Donation: D.A.R.E. PROGRAM Account # for Donation: 101 -22221 (Must be Liability # assigned for each individual Department) EXPENDITIIRE OF DONATION �,5 Amount to be Spent: $ q To be Spent from P_cct #: 101 - 42110 -01 -208 (Must be Expenditure # corres_ e :dine to individual Department) Purpose of Expenditure: �� u PIJ �vSev� s AMEND2�.� OF BUDGETS Amend Donation Revenue Acct #301- 36230 -00 -000: $ s Amend Expenditure Acct # 101 - 42110 -01 -208 $ 4-) 4) • `�� (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABIL //ITY # Debit: .101 -22221 ( Donation Liability #) $ Y Credit: 101 - 36230 -00 -000 $ z1 7F' Journal entry to reduce deferred donation revenue and increase donation revenue to actual ver council action one DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $ - Receipt n for Donation: Purpose of Donation: POLICE EQUIPMENT FUND Account n for Donation: 101 -22222 (Must be Liability # assigned for each individual Department) EXD-^�,�IDITURE OF DONATION Amount to be Spent: $ 02 `t / 3-7 To be Spent from Acct r: 101 - 42110 -01 -208 (gust be Expenditure I corresponding to individual Department) nn l 1 F•sz-pose of Expenditure C44 _ A,.aN-DIM'3T OF BUDGETS Amend Donation Revenue Acct n101- 36230 -00 -000: $ `7' ��• �� Amend Expenditure Acct r 101 - 42110 -01 -208 • 3 (The two dollar amounts should be the same) Gr`TERAL JOURNXL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22222 (Donation Liability C $ 37 Credit: 101 - 36230 -00 -000 $ a (�% % . Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 1.2 �n� J DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 1491,9 MOO Ga Amount.Received: $ Receipt # for Donation: Purpose of Donation: Account # for Donation: /�/ 10 (Must be Liability #assigned for each individual Department) EXPENDITURE OF DONATION oo Amount to be Spent: $ moo. To be Spent from Acct (Must be Expenditure # corresponding to individual Department) ..Purpose of Expenditure: ��Q-1 i1/l� AMENDIK= OF BUDGETS Amend Donation Revenue Acct #7101- 36230 -00 -000: Amend Expenditure Acct r W -701, (The two dollar amounts should be the sane) GENERAL JOURNAL ENTRY TO- ADJUST DONATION LIABILITY # " Debit: 1b/ 22p�ov (Donation Liability #) $ Credit: 101- 36230 -00 -000 $ Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on a 11l� s - DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 6/21/00 Amount Received: $ 300.00 Receipt # for Donation: Purpose of Donation: Leprechaun Days Account # for Donation: 101.22223.8 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 65.54 To be Spent from Acct #: 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of.Expenditure: Leprechaun Days Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230 -00 -000: $ 65.54 Amend Expenditure Acct #101- 45100- 01-439 $ 65.54 (The two dollar amounts should be the same.) - GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # wU Debit: 101- 22223.8 (Donation Liability #) $ 65.54 Credit: 101 - 36230 - 00-000 $ 65.54 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 11/7/00 n2 � i r, Q 1 -7 -vi EXPENDITURE OF DONATION Amount to be Spent: $325.00 To be Spent from Acct #: 101- 45100-01 -439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Rosemount Teen Night AMENDMEl�'T OF BUDGETS Amend Donation Revenue Acct #101 - 36230 -00 -000: S 325.00 Amend Expenditure Acct #101- 45100- 01 -439 $325.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # `! � Debit: 101- 22223.21 (Donation Liability ) S 325.00 Credit: 101- 36230 -00 -000 $325.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 11/7/00 L t� r s n L �I DONATION RE`V'UE NVORKSBEET RECEIPT OF DONATION Donation Received on: 2/11/00 & 6/20/00 Amount Received: S 1,000.00 & S 50.00 Receipt # for Donation: Purpose of Donation: Rosemount Teen Night Account # for Donation: 101.22223.21 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $325.00 To be Spent from Acct #: 101- 45100-01 -439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Rosemount Teen Night AMENDMEl�'T OF BUDGETS Amend Donation Revenue Acct #101 - 36230 -00 -000: S 325.00 Amend Expenditure Acct #101- 45100- 01 -439 $325.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # `! � Debit: 101- 22223.21 (Donation Liability ) S 325.00 Credit: 101- 36230 -00 -000 $325.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 11/7/00 L t� r s n L �I DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $ 500.00 Receipt # for Donation: # Purpose of Donation: Arbor Day Account # for Donation: 101.22223.22 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 500.00 To be Spent from Acct #: 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Arbor Day ALIEN 'Di'viENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230- 00 -000: $ 500.00 Amend Expenditure Acct #101. 45100 - 01-439 $ 500.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.22 1 (Donation Liability #) $ 500.00 Credit: 101 - 36230 -00 -000 $ 500.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 12/19/00 AMENDlENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 1,293.33 Amend Expenditure Acct #101- 45100-01 -439 $ 1,293.33 (The two dollar amounts should be the same.) ' GENERAL JOURNAL EN MY TO ADJUST DONATION LIABILITY # t Debit:-101-22223.6 (Donation Liability #) $ 1,293.33 Credit: 101 - 36230 -00 -000 $ 1,293.33 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 11/7/00 J DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: :7/6/00 & 9/20/00 - Amount Received: $ 1,293.33 Receipt # for Donation: Purpose of Donation: Run For the Gold Account # for Donation: 101.22223.6 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 1,293.33 To be Spent from Acct r: 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure:" Race Supplies AMENDlENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 1,293.33 Amend Expenditure Acct #101- 45100-01 -439 $ 1,293.33 (The two dollar amounts should be the same.) ' GENERAL JOURNAL EN MY TO ADJUST DONATION LIABILITY # t Debit:-101-22223.6 (Donation Liability #) $ 1,293.33 Credit: 101 - 36230 -00 -000 $ 1,293.33 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 11/7/00