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Home My WebLink About6.o. Reimbursement Agreement with Williams Energy Services for Rosemount Business Park, Phase 2 Street & Utility Improvements, City Project #308s CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: May 2, 2000 AGENDA ITEM: Reimbursement Agreement with Williams AGENDA SECTION: Energy Services — Rosemount Business Park Phase 2 Street & Consent Utility Improvements, City Project #308 PREPARED BY: Dave Simons, Consulting Engineer, SEH, Inc. AGEND 6 n ATTACHMENTS: Williams Letter Agreement, Location Map APPROVED BY: This item is on the agenda for Council to consider approval of a Reimbursement Agreement with Williams Energy Services for the Rosemount Business Park Phase 2, Street and Utility Improvements, City Project #308. The project includes the construction of streets and utilities over the Williams Pipeline. Because of this, an Encroachment Agreement will need to be prepared by Williams Energy Services and entered into by the City of Rosemount. The attached Reimbursement Agreement requires that the City of Rosemount reimburse Williams Energy for all expenses and charges related to their engineering review, site visits for construction inspection, and preparation and negotiation of the Encroachment Agreement. To begin the review process, Williams Energy requires a signed copy of the Reimbursement Agreement along with other documents as outlined in the letter. The City Attorney has reviewed the letter agreement and has recommended approval. RECOMMENDED ACTION: MOTION TO ENTER INTO A REIMBURSEMENT AGREEMENT WITH WILLIAMS ENERGY SERVICES IN THE ROSEMOUNT BUSINESS PARK PHASE 2 STREET AND UTILITY IMPROVEMENTS, CITY PROJECT #308 AND AUTHORIZE THE NECESSARY SIGNATURES. COUNCIL ACTION: 12 t ,04/26/00 WED 15:16 FAX 651 490 2150 SEH R002 April 10, 2000 David F. Simons, P.E. SEH Inc. 3535 Vadnais Center Drive, 200 SHE Center St. Paul, Minnesota 55110 Re: Rosemount Business Park, Rosemount, Mnnesota Phase 2 Street and Utilities Improvements City Project No. 308 Owner: Our Tract No. 4- MN- DA -28 -31 AFE: Mpls. File No.: 99 -53 Dear Mr. Simons, Willis s ENERGY sERVICEs 2729 canon Road St Pa. Knneoom 55113 6511633 -1555 651/43M464 fax Please be advised that Williams is in receipt of your request for the above development. If Williams is to consent to the proposed Development and Encroachments within it's existing easement, it will need to do so through an Encroachment / Reimbursement Agreement. Our Engineering and Operations personnel will have to make a determination as to whether or not they can conditionally consent to the proposed development and encroachments within the easement. To begin the review process we require a signed copy of this letter accompany your plans being sent to our Engineers. . In order to make a full impact determination of the effect of the proposal, Williams will require the following: ✓ Comprehensive blasting plan meeting the requirements of Williams' Damage Prevention Plan for Blasting near Williams' facilities (if blasting is anticipated). ✓ Three copies of a plan view showing existing grade elevations and proposed final elevations. Three copies of comprehensive utility plans, testing and proposed, showing both underground and overhead utilities. ✓ Three copies of profiles showing any location where utility /pipeline crossing are being proposed. ✓ Three copies of plans for proposed roads and other structures. Plan view drawing should show the location of Williams' facilities, all planned structures or improvements, property lines and any existing structures or improvements. Three copies of profiles and cross - sections of proposed road, utility. lines or other structures as they are to cross Williams' facilities. Subcutting depths should also be indicated. 04/26/00 WED 15:17 FAX 651 490 2150 SE$ ✓ Three copies of complete landscaping plans. ✓ Three copies of surface composition plans for existing and proposed roadways and parking lots. ✓ An anticipated date of construction startup. If available, an AUTOCAD 12, 3.5" diskette, hard copy list of all files, hard copy lists of layers, including their names, colors, line types and short description of typical entities contained of each layer should be included. A color -to-pen width list is also requested to help us plot the drawing correctly. "Awg" or ".dxf' file formats. Please be advised that we require the following standard warning language to be conspicuously displayed on all pages of any construction prints that include Williams' facilities: WARNING PETROLEUM PRODUCTS PIPELUMS)! Excavation and/or Construction Prohibited Without Written Permission From Williams Pipe Line company 2728 Patton Road St. Paul, MN 55113 (651)633 -1555 Williams' facilities should be accurately reflected on any drawing. If you should have any doubts as to where Williams' facilities are located or at what depth, please contact Ronnie Fowlkes at our Pine Bend office at 651437 -3020. When forwarding copies of the above - described drawings, please forward all copies to me at the above address. Williams will need to know who will be the responsible party as to the costs of performing this evaluation, site visits and inspections and, if necessary, in preparing, negotiating and recording of an agreement. To avoid any delays with our engineering review and possible preparation of the agreement for this project, Williams requires The City of Rosemount and /or the current landowner agree to reimburse Williams for all expenses and charges related to the engineering review, site visits for construction inspection, and the preparation and negotiation of an agreement for the adjustments of our facility. These expenses and charges will include, but are not limited to, labor costs associated with preliminary engineering, document preparation, labor and assorted charges related to the negotiation of the agreement, legal review and expenses, drafting work, costs of document recordation, outside survey work; travel expenses and labor costs associated with site visits, if any miscellaneous expenses, overhead and taxes. If this project should be "cancelled ", put "on hold" or delayed for any significant amount of time, The City of Rosemount and/or the landowner agree that Williams may invoice them for all expenses and charges to date and The City of Rosemount and/or the landowner shall promptly pay to Williams for all appropriate expenses and charges which may exceed said deposit. Should have any questions or concerns, please feel free to call me at 651- 635 -4272. t¢J 0 0,l , 1 ,04/26/00 WED 15 :17 FAX 651 490 2150 SEH 2004 Very trul OUCS, Donald Jensen Real Estate Representative AGREED AND ACCEPTED TffiS DAY OF 2000, THE FOR Cr --IrY OF ROSEMOUNT 04 /ZU/U0 WED 13:05 FAX 651 490 2150 SE$ 110413, Q w 'ILL, f/ U ff I CSAH N 0. 42 EASDONTS Z DING AKA tu i77itl:: i •. ........ ..... HBO �LDER,..'MAIL - - /OQ M£ILAND PR JECT a LOCI TION i / WLUAMSI B RGY ( PIPELINE i �OCATION " WACHTER 1 I f LAKE z 1 U 60TH ST. W. t 3 � 9 NO SCALI` � g � .r ° ARi= i L M N o. LOCATION MAP 11 AM 05E 9905.00 d a PHONE: (651) 490-2000 GATE: MV ESS PARK, PHASE 2 g asas vwNMN sa110 CEllo DR ST. anus MN 6 -1 -99 CITY PROJECT NO. 308 7 �, 3 �