HomeMy WebLinkAbout6.p. Leprechaun Days Service Agreement and Authorization for Street Closings' CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: JULY 18, 2000
AGENDA: LEPRECHAUN DAYS SERVICE AGREEMENT
AGENDA SECTION:
AND AUTHORIZATION FOR STREET CLOSINGS
CONSENT
PREPARED BY: THOMAS D. BURT, CITY ADMINISTRATOR
AGE -v6 P
ATTACHMENTS: SERVICE AGREEMENT AND TABLE OF
APPROVED BY:
ACTIVITIES LOCATIONS
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The attached agreement between the City of Rosemount and the Leprechaun Days Committee sets out the
conditions for the services and activities for the annual Leprechaun Days festival. Payment for services are paid
from donations received from various community organizations and businesses.
Also attached is a memo from Lisa Mauer, Park & Recreation Coordinator, showing the various events,
locations, equipment and staff required, and streets which may require to be closed when these events are held.
RECOMMENDED ACTION: MOTION to approve the Service Agreement between the City of
Rosemount and the Leprechaun Days Committee and to authorize the necessary signatures and temporary
street closings for the listed events.
COUNCIL ACTION:
SERVICE AGREEMENT
BETWEEN THE CITY OF ROSEMOUNT
AND LEPRECHAUN DAYS
THIS AGREEMENT is made the 18th day of July, 2000 by and between the City of
Rosemount, a Minnesota municipal corporation (hereinafter referred to as "City") and
Leprechaun Days, a Minnesota association (hereinafter referred to as "Leprechaun Days ");
WITNESSETH:
WHEREAS, for a number of years Leprechaun Days has conducted an annual civic
community festival known as Leprechaun Days (hereinafter referred to as "The Community
Festival "); and
WHEREAS, the city council of the City has determined that it is in the best interest of
the City and its citizens to promote the City and its businesses and to provide recreational
opportunities for its residents by entering into a contract with Leprechaun Days to conduct the
Community Festival in 2000;
NOW, THEREFORE, on the basis of the premises and the mutual covenants and
agreements hereinafter set forth, it is agreed as follows:
1. Leprechaun Days will organize and conduct, in cooperation with the city staff, the
Community Festival for 2000, which shall run for ten days which shall be agreed
upon by Leprechaun Days and the city council, in accordance with practices and
standards of such festivals conducted in past years. Services shall include the
recruitment, selection, training, and managing of such employees and volunteers
as are necessary to conduct the Community Festival, and shall include but not be
limited to:
a. advertising and promotions including the design, production and
distribution of buttons, flyers and posters, and the development and
installation of signs and banners;
b. securing all necessary governmental permits and seeking approval of street
closings and other required City action;
C. soliciting financial support from individuals, businesses and organizations
including sponsorships of certain events; and
2. Leprechaun Days will undertake the work of this agreement as an independent contractor, and
Leprechaun Days officers, employees, volunteers, and agents shall not be deemed agents or
employees of the City for any purposes including, but not limited to, income tax withholding,
workers' compensation and unemployment compensation.
3. As consideration for the services provided by Leprechaun Days, the City will pay monies
received as contributions in support of the Community Festival. The amount actually paid will
be limited to the amount of such contributions received. The City will advise Leprechaun Days,
on request, of the status of funds received and funds reasonably expected to be received.
4. Leprechaun Days will maintain liability insurance providing the following coverages:
Commercial general liability with personal injury limits of not less than $1,000,000 per
occurrence and a general aggregate limitation of not less than $2,000,000. The City of
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d. conducting the following events or arranging for them to be conducted by
other cooperating organizations, provided that events may be deleted or
added with the approval of the city
council:
1)
Medallion Hunt
23)
Leprechaun Days Street Dance
2)
Big Wheel Race
24)
Fireworks Display
3)
Penny Scramble
25)
Pancake Breakfast
4)
Bathtub Race
26)
Sneaky Pete's Garden Tractor Pull
5)
Leaping Leprechauns and Picnic
27)
Kiddie Parade
6)
Bingo
28)
Blarney Stone Hunt
7)
Bowl for D.A_R.E.
29)
Tour of Community Garden
8)
Puppets in the Park
30)
Carnival Rides
9)
Fishing Derby
31)
Sports Car Club Racing
10)
Steak Fry Under The Stars
32)
Teen Night
11)
Sunday Night Specials
33)
Kvam's Softball Tournament
12)
Motor Cycle Racing
34)
Open Bowling
13)
Run for the Gold
35)
Public Ice Skate
14)
Rosemount Family Fitness Walk
36)
Community Picnic
15)
Jigsaw Puzzle Contest
37)
Kid Care I.D. by the Rosemount Jaycees
16)
Fluegel's Petting Zoo
38)
Radio Controlled Air Show
17)
Grand Day Parade
39)
Hamster and Gerbil Races
18)
Mid Summer Faire
40)
Pig Roast at City Limits
19)
Entertainment after the Parade
41)
Defensive Driving Course
20)
Rootbeer Floats
42)
Irish Mulligan Golf Tournament
21)
Ice Cream Social and Resource Fair
43)
Ribs and Corn on the Cob Feed at the
22)
500 Tournament
Legion
2. Leprechaun Days will undertake the work of this agreement as an independent contractor, and
Leprechaun Days officers, employees, volunteers, and agents shall not be deemed agents or
employees of the City for any purposes including, but not limited to, income tax withholding,
workers' compensation and unemployment compensation.
3. As consideration for the services provided by Leprechaun Days, the City will pay monies
received as contributions in support of the Community Festival. The amount actually paid will
be limited to the amount of such contributions received. The City will advise Leprechaun Days,
on request, of the status of funds received and funds reasonably expected to be received.
4. Leprechaun Days will maintain liability insurance providing the following coverages:
Commercial general liability with personal injury limits of not less than $1,000,000 per
occurrence and a general aggregate limitation of not less than $2,000,000. The City of
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Rosemount will be named as additional insured on all such policies and proof of insurance will
be provided to the City.
5. All services and activities conducted by Leprechaun Days shall be on a nondiscriminatory basis
and in full compliance with all state and federal civil and human rights laws, regulations and
rulings.
CITY OF ROSEMOUNT
By:
Cathy Busho, Mayor
By:
Linda Jentink, City Clerk
LEPRECHAUN DAYS
By:
Leprechaun Days Treasurer
3
ITS,
To: Dan Fick
Rick Cook
Tom Burt
Gary Kalstabakken
Dwayne Kuhns
Scott Aker
Linda Jentink
Dan Schultz
From: Lisa Maurer
Date: July 10, 2000
Re: Street closings for 2000 Leprechaun Days. Requests for City Staff, traffic control
devices and maintenance equipment.
Attached you will find the most recent listings of needs for street closings, traffic control
(barricades, traffic cones), orange fences, vehicle needs as well as assistance from city
staff that is required for the 2000 Leprechaun Days events.
The streets will need to be closed for the specific events and times as indicated.
If any of the above requests change, I will let you know as soon as possible. If you have
any questions, I can be reached at 651- 322 - 6003. Thanks.
LEPRECHAUN DAYS 2000 - Request for City Maintenance staff, equipment and vehicles as of 7 -10 -00
Day/Date
Event
Location
Vehicle /Equipment/staff
Time
Notes:
Friday, July 21
Run for the Gold
U of M Property
1 Truck
During the day Friday
Pick up race equipment,
14' Pole
mile markers, wood stands
Start/Finish Banner
etc. at Apple Valley CC.
Store at shop till Sat.
I Pick -up truck for tables
Truck currently at RCC
morning
and ch airs
Saturday, July 22
Run for the Gold
U of M Property
3 staff
By 7:00am
Cones for the route, 2
2 portable restrooms
barricades and course signs.
3 extra trash cans if
Move portable toilets to site,
possible
set race course
Wednesday, July 26
Fishing Derby
Schwartz Pond (High
Mow grass around
Before 4:30pm on
East Shore — North of
School pond)
shoreline at pond by
Wednesday
Bridge (same as usual)
4:30pm
Wednesday, July 26
Big Wheel Races
Rosemount Legion
Cones, barricades & no
Drop during the day
Drop off cones and
parking signs on Burma
before 3:00pm — move to
barricades and post no
Ave. from 145` to 146`. 2
bathtub races on Thursday
parking signs on Burma by
barricades Burma at 145th;
3:00pm
Burma at 146` &
driveways to Legion.
This equipment can be used
Cones at legion driveways
for the Bathtub races on
and front doors to homes
Thursday
and Senior Center.
Thursday, July 27
Fishing Derby
Schwartz Pond
1 portable toilet near
By 8:30am
bridge at pond Thursday
before 8:30am
Thursday, July 27
Bathtub Races
Lower 147 Burma
Posts, barricades, no
Before 4:00pm
Knights will be putting up
Avenue (near carwash)
parking signs, fence and
the fence. City staff can
ties
pound the posts, post no
parking signs. Sweep
Burma Ave. on Friday
morning
Friday, July 28
Mid Summer Faire
City Hall
Barricade at City Hall
Friday
I will forward a map of City
parking lot. Yield to
Hall parking lot layout
Pedestrians signs w/
which will be provided by
flashing lights.
Joe Walsh
Handicapped parking on
145` Street.
Burricades /fencing
Friday, July 28
Mid Summer Faire
City Hall
Mow /staff
Friday
Shut off irrigation by
7:30am. Hockey Rinks
should be mowed by this
time
Saturday, July 29
Mid Summer Faire
City Hall
Street Sweeper
8:00am
Schedule for 8:00am
Saturday, July 29
Grande Day Parade
55m Street
1 portable toilet located
By 11:30am
Starts at Rsmt Middle
east of Rosemount Elem. 1
moves south on Cameo,
portable toilet at RHS
west on 145', north on Chili
to Rsmt High School.
Parade committee will post
No Parking Signs. Trailer
for judges area will be at or
near Steve Strese's House.
Saturday, July 29
Grande Day Parade
Canada & 145th
Street Sweeper
After Parade (start time
Pick up cones, barricades
1:00pm)
and sweep street
Saturday, July 29
Fireworks
Erickson Park
No parking on East side of
10:00pm
Brazil Ave (already
enforced) "do not cross"
tape. Leprechaun days
Committee can reimburse
for cost of tape.
Sunday, July 30
Pancake Breakfast
City Hall
Street sweeper
Before 8 :00am
Before church service is
scheduled at 8:00am, City
Sunday, July 30
Kiddie Parade
Methodist Church North
Police will handle traffic
Starts at 6:00pm
Hall Parking Lot
North lot of Methodist
Parking Lot — Camfield
control. No street closings
Church, west on Lower
park
147 St., then South on
Canada to Camfield Park
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