HomeMy WebLinkAbout6.e. Budget Amendments' CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: April 4, 2000
AGENDA ITEM: Budget Amendments
AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director
AGENDA
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ATTACHMENTS:
APPROVED BY:
Council Memo, Resolution, Donation Worksheets
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This item is on the agenda for Council to formally amend the 2000 General Fund budget by
resolution for donation items that Council has previously authorized, covering expenditures made
during the first quarter of 2000.
Rather than bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to have you authorize
the expenditure and amend the budgets at the time the expenditure is made and then periodically
bring to you a resolution that formally amends the budgets for a number of these donation
expenditures. The attached memo and donation worksheets support the figures given in the
resolution.
RECOMMENDED ACTION:
Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2000 BUDGET
ITEMS for the General Fund as outlined in the attached memo.
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Ji I :I LT, [07 7_1ZT�111T
DATE: March 28, 2000
TO: Mayor Busho
Council Members Caspar, Cisewski, Edwards & Klassen
FROM: Jeff May, Finance Director
SUBJECT: Budget Amendments
This is a request to amend both the revenue and expenditure budgets for the General
Fund and to formally approve the expenditures of donations previously received. This
memo is to show the line by line detail of the actual changes to be made to the budgets,
of which the totals are summarized in the Resolution before you.
GENERAL FUND DETAIL
Detail for Revenues:
101- 36230 -00 -000 (Donations)
Total Revenues
Detail for Expenditures:
101 - 42110 -01 -208 (Miscellaneous Supplies)
101- 45100 - 01-439 (Other Miscellaneous Charges)
Total Expenditures
$10,455.08
$10,455.08
$ 473.58
.9,981.50
$10,455.08
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2000 -
A RESOLUTION APPROVING THE AMENDMENT OF
CERTAIN 2000 BUDGET ITEMS
WHEREAS, the City Council recognizes the need to amend certain items from the 2000
General Fund Operating Budget, the totals which are as follows:
(1) General operating revenues, the total which reflects an increase of $10,455.08;
(2) General operating expenditures, the total which reflects an increase of
$10,455.08;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the amendment of the above listed budget items for the 2000 General
Fund Operating Budget.
ADOPTED this 4th day of April, 2000.
Cathy Busho, Mayor
ATTEST:
Linda J. Jentink, City Clerk
Motion by Seconded by:
Voted in favor:
Voted Against:
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Amount Received: $
Receipt # for Donation:
Purpose of Donation: D A.R.E PROGRAM
Account # for Donation: 101 -22221
(Must be Liability # assigned for each individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $ 4 l3
To be Spent from Acct #: 101 - 42110 -01 -208
(Must be Expenditure # corresponding to individual Department)
Purpose of Expenditure: A -(� ,C C (,::x�s
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AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230 -00 -000: $ � $
Amend Expenditure Acct # 101 - 42110 -01 -208 $ q `3.5 ir
(The two dollar amounts should be the same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22221 (Donation Liability #) $ 1 / - 7 3 .
. SS'
Credit: 101- 36230 -00 =000 $ L173
Journal entry to reduce deferred donation revenue and increase
donation revenue to actual per council action on �
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
November 18, 1998
Amount Received:
$ 2,343.00
Receipt # for Donation:
# 53589
Purpose of Donation:
Community Center
Account # for Donation:
101.22223.11
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $ 709.00
To be Spent from Acct #: 101- 45100- 01-439
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Community Center
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230- 00-000:
Amend Expenditure Acct #101- 45100-01 -439
(The two dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101-22223.11 (Donation Liability #) $ 709.00
Credit: 101 - 36230- 00 -000 $ 709 -00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per
council action on 3/21/00
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Amount to be Spent: S9,272.50
To be Spent from Acct #: 101- 45100 - 01439
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Community Center equipment
AMENDMENT OF BUDGETS.
Amend Donation.Revenue Acct #101 - 36230 -00 -000: $ 9,272.50
Amend Expenditure Acct #10145100-01 -439 $ 9,272.50
(The two dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.20 (Donation Liability #) $ 9,272.50
Credit: 101- 36230 - 00-000 $9,272.50
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per ouncil
action on 3/21/00
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
September 16, 1999
Amount Received:
$ 15,000.00
Receipt # for Donation:
# 56052
Purpose of Donation:
Community Center equipment
Account # for Donation:
101.22223.20
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: S9,272.50
To be Spent from Acct #: 101- 45100 - 01439
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Community Center equipment
AMENDMENT OF BUDGETS.
Amend Donation.Revenue Acct #101 - 36230 -00 -000: $ 9,272.50
Amend Expenditure Acct #10145100-01 -439 $ 9,272.50
(The two dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.20 (Donation Liability #) $ 9,272.50
Credit: 101- 36230 - 00-000 $9,272.50
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per ouncil
action on 3/21/00
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