HomeMy WebLinkAbout6.d. Expenditure from Donation Account - AdministrationCITY OF ROSEMOUNT
-' EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: OCTOBER 17, 2000
AGENDA ITEM: EXPENDITURE FROM DONATION
AGENDA SECTION:
ACCOUNT - ADMINISTRATION
CONSENT
PREPARED BY: PAULA GRAFF,
AGEND
' 6
H UMAN RESOURCES COORDINATOR
ATTACHMENTS: DONATION REVENUE WORKSHEETS
APPROVED BY:
This is a request for the City Council to approve the following expenditure listed below from the donation
account:
Expenditure Amount
Item Purchased
Donation Made By
$3800 (estimate)
Creation of Database - driven Web
Page (Minutes, Events, Jobs, etc.)
Dakota Electric
x
RECOMMENDED ACTION: MOTION TO APPROVE THE PURCHASE LISTED ABOVE AS
INDICATED ON THE ATTACHED DONATION REVENUE WORKSHEET.
COUNCIL ACTION:
6
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 12/28/99
Amount Received: $5000.00
Receipt # for Donation: 56996
Purpose of Donation: Web Page and Sound Equipment
Account # for Donation: 101.22225
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $3800 (estimate)
To be Spent from Account #: 101- 41320 -01 -394
Purpose of Expenditure: Creation of Database - Driven Web Pages (Minutes, Events, Jobs)
(Must be Expenditure # corresponding to individual Department.)
AMENDMENT OF BUDGETS
Amend Donation Revenue Account # 101- 36230 -00 -000:
$ 3.800.00
Amend Expenditure Account # 101- 41320 -01 -394 $ 3.800.00
(The two dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101- 41320 -01 -394 (Donation Liability #) $ 3.800.00
Credit: 101- 36230 -00 -000 $ 3,800.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on
10/17/00
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City of Rosemount
Web Site Additions Proposal
Date Prepared: September 15, 2000
Prepared By: Jim Burns
Project Description
The City of Rosemount is interested in making enhancements to their existing web site
that will make the task of updating the site easier. To accomplish this, CIT -IS proposes
the use of Active Server Pages and Microsoft Access to create a database driven set of
pages that will include Coming Events, Career Opportunities, and Council Minutes. By
using a database to control the pages, changes and additions will be as simple as typing in
the information or uploading the council minutes.
Project Requirements
Cowin Events: Keeping informed of coming events is very important today.
Through this page, users will be able to see all upcoming events in the city. This
can be done either through a 30 -day calendar view or through a simple listing of
the coming events.
Career Opportunities: With the strong job market today it is imperative to have
easy access to any available positions. Using this page, users will be able to see a
list of all current Career Opportunities available.
Council Minutes: Viewing accurate and current information is very important to
web users. This page will allow users to view the latest council minutes and to
keep up to date on council activity.
Administration Pages: The Administration Pages will be used by City Of
Rosemount personnel to update the information in the site. They will be able to
add/change/delete events, career opportunities, and council minutes. Also
through these pages, the administrator will be able to upload the actual file that
contains the council. minutes. This section will be password protected to allow
only authorized personnel to make changes to the site.
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