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Home My WebLink About6.d. Budget AmendmentsCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: October 3, 2000 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. ATTACHMENTS: APPROVED BY: Council Memo, Resolution, Donation Worksheets This item is on the agenda for Council to formally amend the 2000 General Fund budget by resolution for donation items that Council has previously authorized, covering expenditures made during the third quarter of 2000. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2000 BUDGET ITEMS for the General Fund as outlined in the attached memo. COUNCIL ACTION: MEMORANDUM DATE: September 26, 2000 TO: _ Mayor Busho Council Members Caspar, Cisewski, Edwards & Klassen FROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101- 36230 -00 -000 (Donations) $ 5,137.66 Total Revenues $ 5,137.66 Detail for Expenditures: 101-41110-01-439 (Other Miscellaneous Charges) $ 1,900.00 101- 42110 -01 -208 (Miscellaneous Supplies) 1,303.77 101- 45100 -01 -439 (Other Miscellaneous Charges) 1,933.89 Total Expenditures $ 5,137.66 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2000 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2000 BUDGET ITEMS WHEREAS, the City Council, recognizes the need to amend certain items from the 2000 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $5,137.66; (2) General operating expenditures, the total which reflects an increase of $5,137.66; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2000 General Fund Operating Budget. ADOPTED this 3rd day of October, 2000. Cathy Busho, Mayor ATTEST: Linda J. Jentink, City Clerk Motion by: Seconded by: Voted in favor: Voted Against: Members Absent: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $1,900.00 Receipt # for Donation: Purpose of Donation: Leprechaun Days Account # for Donation: 101.22225 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1,900.00 To be Spent from Acct #: 101- 41110- 01 -439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days Celebration AWNDI ENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: S 1,900.00 Amend Expenditure Acct #101 - 41110 - 01-439 $1,900.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: - 101-22225 (Donation Liability #) S1,900.00 Credit: 101- 36230 -00 -000 $1,900-00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 9/5/00 r D '0 ■ DONATION REVM E WORKSMET RECEIPT OF DONATION Donation Received on: Amount Received: Receipt # for Donation: Purpose of Donation: POLICE EQUIPME` +T FUND Account # for Donation: 101 -22222 (Must be Liability,", assianed for each individual Department) EXPM DITUR- OF DONATION Amount to be Spent: $ 4,�03• To be Spent f rom Acct #: 101 (Must be Expenditure # correspond_ _c to i- dividual Department) Purp of Expenditure / �c. /e /'�✓Jic� a ''P G 4� : AbzrlND2= OF BUDGETS Amend Donation Revenue Acct #101- 35230 -00 -000: $ 1 :3 - 7 - 7 Amend Expenditure Acct # 101- 42110 -01 -208 $ - /363 , (The two dollar amounts should be the same) GEXERAL JOURNAL ENTRY TO ADu'UST DONATION LIABILITY Debit: 101 -22222 — (Donation Liability #) $ Credits . 101-36230-00-000 $ 136:3 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per counci? action on ED DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: October 15, 1996 Amount Received: S300.00 Receipt # for Donation: Purpose of Donation: Scholarship Fund Account # for Donation: 101.22223.14 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: S 130.00 To be Spent from Acct #: 101- 45100- 01 -439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Scholarship fund AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: S 130.00 Amend Expenditure Acct #101- 45100- 01-439 $ 130.0 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.14 (Donation Liability #) S 130.00 Credit: 101- 36230 -00 -000 S 130. 00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 9 /19/00 1 � - F, �F- DONATION RENT-.N WORKSHEET RECEIPT OF DONATION Donation Received on: 3/20/00 Amount Received: S2,500.00 Receipt # for Donation: r 57593 Purpose of Donation: Jaycee Egg Hunt Account # for Donation: 101.22223.4 (Must be Liability #assigned for each individual Department.) EXPE\DITURE OF DONATION Amount to be Spent: S 142.30 To be Spent from Acct #: 101- 4 5100 -01 -439 (Must be Expenditure # corresponding to individu ! Department.) Purpose of Expenditure: Tax on Egg Hunt Supplies A;11ENDN E \T OF BUDGETS Amend Donation Revenue Acct #101- 36230 - 00-0&?: S 142.30 Amend Expenditure Acct #101 - 45100 -01 -439 5142.30 (The two dollar amounts should be the same.) ' i14 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: - 101-22223.4 (Donation Liability , j S 142.30 Credit: 101- 36230 -00 -000 S 142.30 Journal entry to reduce deferred donation revenue an d increase donation revenue to actual per council action on 9/19/00 �� Q DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: S epte mber 16, 1999 Amount Received: $ 15,000.00 Receipt # for Donation: # 56052 Purpose of Donation: Community Center equipment (Coke) Account # for Donation: 101.22223.20 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATIO\' Amount to be Spent; $ 276.51 To be Spent from Acct #: 101- 45100 -01 -439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Tax on Community Center equipment AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 276.51 Amend Expenditure Acct #101- 45100- 01-439 $ 276.51 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.20 (Donation Liability #) $ 276.51 Credit: 101 - 36230- 00-000 $ 276.51 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 9 /19 /00 i DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: May 10, 2000 Amount Received: S900.00 Receipt # for Donation: Purpose of Donation: - Safety Camp Account # for Donation: 101.22223.25 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $567.16 To be Spent from Acct #: 101- 45100 -01 -439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Safety Camp Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230 -00 -000: S 567.16 Amend Expenditure Acct #101 - 45100 - 01-439 $567.16 (The two dollar amounts should be the same.) / 3 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.25 (Donation Liability #) S 567.16 Credit: 101- 36230 -00 -000 $567.16 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 9/19/00 DONATIO\ REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: _ November 17,1999 Amount Received: $ 1,000.00 Receipt # for Donation: Purpose of Donation: Community Center equipment Account # for Donation: 101.22223.13 (Must be Liability # assigned for each individual Department.) EXTENDIT'URE OF DONATION Amount to be Spent: $ 817.92 To be Spent from Acct #: 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: TV and wall mount for Arena A31E\D-NIENT OF BUDGETS Amend Donation Revenue Acct #101- 36230-00 -000: $ 817.92 Amend Expenditure Acct #101 - 45100 - 01-439 $ 817.92 (The two dollar amounts should be the same.) C3 GENERAL JOUR:�'AL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 - 22223.13 (Donation Liability #) $817.92 Credit: 101- 36230 -00 -000 $ 817.92 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 9/19/00 n oo n