The URL can be used to link to this page

Home My WebLink About2.e. Commission Bylawsr CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION COMMITTEE OF THE WHOLE DATE: FEBRUARY 9, 2000 AGENDA ITEM: COMMISSION BYLAWS AGENDA SECTION: DISCUSSION PREPARED BY:'Thomas D. Burt, City Administrator AGENDA ATTACHMENTS: DRAFT PLANNING, UTILITIES, APPROVED BY: AND PARKS & RECREATION BYLAWS Council would like to have a liaison member attend each commission meetings so as to keep the City Council informed and have commissions informed to the direction Council is going. Attorney LeFevere and I reviewed the bylaws and made appropriate changes. Some additional language changes and up- dating was made along with an effort to keep them similar to each other. Discussion is invited for this review. ON V BYLAWS OF CITY OF ROSEMOUNT �® PLANNING COMMISSION Article L Name of Commission The name of the committee shall be the Planning Commission of the City of Rosemount, Minnesota. Article II. Membership The Planning Commission shall consist of five (5) members appointed by the City Council in accordance with Ordinance Title 2, Chapter 1 of the 1983 Code and Administrative Policy AD -1. Article III. Term of Membership Members shall be appointed to staggered terms of three (3) years. The term of a Planning Commissioner shall begin on February 1 of the year of the appointment. Upon fulfillment of a three (3) year term, the member's termination date shall occur on January 31 of the third year or until a new appointment is made by the City Council. Commission members may only serve three (3) consecutive terms. Article IV. Officers Section 1. Chairperson The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be elected appointed by the _,1=m2mgL1 meeting City Council for a one-year term. Section 2. Vice- Chairperson The Vice - Chairperson shall, in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice- Chairperson shall be elected appointed by the Gemmission City Council for a one-year term. Section 3. Vacancies Should the office of Chairperson or Vice Chairperson become vacant, the Commission shall elect a seeee&se - presiding officer from its memlefsl� at the next regular meeting. PLANNING COMMISSION BYLAWS Article V. Council Liaison A City Council member will serve as liaison to the Planning Commission. The liaison shall have the same right to participate in discussions and deliberations as appointed members, but without the power to make motions or vote. Article VL Administrative Structure Section 1. Staiff Liaison The City of Rosemount shall empley provide a D Fee t ^" of Planning staff member who shall have general supervision over the administration of the business and affairs of the Commission, subject to the direction of the . City Administrator and City Council. The Dire "r of DlafiBi g Staff Liaison is also responsible for the preparation of the agenda and reviews of business matters to be considered by the Commission. The Staff Liaison shall also serve as advisor to the Commission and shall perform all other duties incident to his/her position. Section 2. Recording Secretary The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Article VI. Meetings Section 1. Regular Meetings Regular meetings of the Planning Commission shall be held at the time and date specified by the Commission City Council. Section 2. Annual Meeting The annual meeting of the Commission shall be held at a regular meeting in the month of February at the regular meeting place. Section 3. Special Meetings A special meeting may be called by the Chairperson or by any two (2) commission Ghee members by written request filed with the Director of Planning who shall notify all members of the meeting at least twenty -four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 4. Quo rum. A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken by a vote of a majority in attendance. No voting shall be done by proxy. 9 2 I PLANNING COMMISSION BYLAWS Section 5. Governance of Meetings The meetings of the Planning Commission shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Planning Commission flexibility in the conduct of its meetings. Article VIII. Manner of Voting The voting on all questions coming before the Planning Commission shall be by roll call, and the yea and nay votes shall be . recorded in the minutes. Article IX.. Order of Business At the regular meetings of the Commission, the following shall be the order of business: 1. Call to Order 2. Approval of Minutes 3. Discussion 4. Old Business 5. New Business 6. Public Hearings 7. Adjournment Article X. Amendments to Bylaws mke �54aws m be .,me „ by a ete of „ m Pit of the G omm. -ssie ,.,_,.,., e mkes only m e mbers two weeks pri to the meeti 4..whiek. th a mea meat is to be eeasi.e;:Ad i v vv v v vvaavzcsvi va: These bylaws may only be amended by the City Council. 3 PLANNING COMMISSION BYLAWS Approved by the Rosemount City Council on ; 2000 at a regular City Council meeting. Mayor ATTEST: City Clerk i 4 `f BYLAWS OF CITY OF ROSEMOUNT PUBLIC UTILITIES COMMISSION Article I. '' Establishment `1e o 114 The Public Utilities Commission of the City of Rosemount, as authorized by Minnesota Statutes, sections 412.321 through 412.391, which sections are hereby expressly accepted, is hereby established. Article II. Name of Commission The name of the Committee shall be the Public Utilities Commission of the City of Rosemount, Minnesota. Article III. Membership The Public Utilities Commission shall consist of three (3) members appointed in accordance with Ordinance Title 2, Chapter 4 of the 1983 Code and Administrative Policy AD -1. Article IV. Term of Membership Members shall be appointed to staggered terms of three (3) years. The term of a Public Utilities Commissioner shall begin on February 1 of the year of the appointment. Upon fulfillment of a three (3) year term, the member's termination date shall occur on January 31 of the third year or until a new appointment is made by the City Council. Commission members may only serve 3 consecutive terms. Article V. Officers Section 1. President The President shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The President shall be eleeted appointed by the g. City Council. The term of office will run from February 1 to January 31 of each year. In the event the President is absent from the meeting the senior member present will act as "Interim" President. 1 R PUBLIC UTILITIES BYLAWS Section 2. Vacancies Should the office of President become vacant, the Commission shall elect a & ueee &s9F presiding officer from its membership at the next regular meeting. Such election shall be for the unexpired term of said office. Article VI. Administrative Structure Section 1. Executive Director The Publie 1 1=444ies Geramis City shall employ a Public Works Director who will serve as Executive Director. The Executive Director w4e shall have general supervision over the administration of the business and affairs, subject to the direction of the Gem 'GGie" City Administrator and City Council. The Executive Director shall also serve as advisor to the Commission and shall perform all other duties incident to his/her position. Th Cit "a =inistr-a4ion -s-ha4l r- eeellamend the E*eeum e D and at t4at time the Geffmli—i Section 2. Ex Officio Members The City Administrator and Mayor shall serve as Ex Officio members of the Public Utilities Commission. Ex- Officio members shall have the same rights to participate in discussion and deliberations as appointed members and shall have the ability to make motions and vote. Section 3. Recording Secretary. The City of Rosemount/Utilities Commission shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Section 3. Recording Secretary The City of Rosemount/Utility Commission shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Article VIL Meetings Section 1. Regular Meetings The Commission will meet at least once monthly at a time and place set by majority vote of the Commissioners. Section 2. Annual Meeting The Annual meeting of the Commission shall be held at a regular meeting in the month of February at the regular meeting place. At this meeting, the regular meetings for the remainder of the year will be established. Section 3. _Special Meetings A special meeting may be called by the President or by any two (2) Commission members by written request filed with the Executive Director who shall notify all members of the meeting at least twenty -four (24) hours in advance of the scheduled 2 V PUBLIC UTILITIES BYLAWS meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 4. Quo rum. A majority of the Commission members (excluding Ex- Officio members) shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken *pen by a vote of a majority in attendance. No voting shall be done by proxy. Section 5. Governance of Meetings The meeting of the Public Utilities Commission shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Public Utilities Commission flexibility in the conduct of its meetings. Article VIII. Manner of Voting The voting on all questions coming before the Public Utilities Commission shall be by roll call, and the yea and nay votes shall be eu „ R e fi „ • tes-of Gueh me-eting - recorded in the minutes. Article IX. Order of Business At the regular meetings of the Commission, the following shall be the order of business: 1. Call to Order 2. Additions or Correction to the Agenda 3. Approval of Minutes 4. Old Business 5. New Business 6. President's Report 7. Executive Director's Report 8. Adjournment Article X. Powers The Public Utilities Commission may exercise all of the powers contained in the Minnesota Statutes, Sections 412.321 through 412.391. Article XI. Amendments to Bylaws pr-epesed Amend t`d the m eeti n g a t L.' h+tom amen dment is to be n__ _e_ rlerer7 The Bylaws may only be amended by the City Council. Approved by the Rosemount City Council on , 20 at a regular City Council meeting. Mayor City Clerk 4 ® kv BYLAWS OF CITY OF .ROSEMOUNT PARKS A ��m CREA T10N /!''!1'Y�4A14TT NTV !'(lAiTl�iiTTTTT,' rrsr rrrvr - cvz7a�rvr�Trr'ar��vrrxrrrrrraa PARKS AND RECREATION COMMITTEE Article L Name of Committee The name of the committee shall be the Parks and Gen4er_ r GeoHni ee Parks and Recreation Committee of the City of Rosemount, Minnesota. Article IL Membership The Parks and Recreation/ ••aib r°„+ _ Committee shall consist of five (5) members appointed by the City Council in accordance with Ordinance Title 2, Chapter 2 of the 1983 Code and Administrative Policy AD -1. Article III. Term of Membership Members shall be appointed to staggered terms of three (3) years. The term of a Parks and Recreation i Genff' uf4ty r °" + °r Committee member shall begin on February 1 of the year of the appointment. Upon fulfillment of a three (3) year term, the member's termination date shall occur on January 31 of the third year or until a new appointment is made by the City Council. Commission members may only serve three (3) consecutive terms. Article IV. Officers Section 1. Chairperson The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be seated by Parks and Gen Eem ittee- -at - he— €4st sehe&led meeting —in —Febpaafy appointed by the at am auA meeting City Council for a one-year term. Section 2. Vice - Chairperson The Vice- Chairperson shall preside at all meetings, in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice - Chairperson shall be rim ed appointed by the -Par4s and Center- GewAaiftee a4 the fio seheduled ffieefing it F°bna City Council for a one-year term Section 3. Vacancies Should the office of Chairperson or Vice Chairperson become vacant, the Parks and Recreatio /Gemmunity G ster Committee shall PARKS & RECREATION COMMITTEE BYLAWS select a &usse&ser— presiding officer 49m its m @FAber -ship at the next regular meeting. Sue,, e h ,, b f or- t4 unexp i r-ed + °..m o f_sai e ffi e ° Article V. Council Liaison A City Council member will serve as liaison to the Parks and Recreation Committee. The _ liaison shall have the same right to participate in discussions and deliberations as appointed members, but without the power to make motions or vote. Article VI. Administrative Structure Section 1 Director of ^" `' Parks and Recreation The City of Rosemount shall employ a Director of C ^,,.,,, uR , Cent and Parks and Recreation who shall have general supervision over the administration of the business and affairs of the department, subject to the direction of the Administrator and the City Council. The Director of C ^„.,,,. C°„ +e,..,r,a Parks and Recreation is also responsible for the preparation of the agenda and reviews of business matters to be considered by the Committee. The Director of Community Center and Parks and Recreation sli^'� @resent theGemmittee at D r dir- + th City A ,, s t + m^, shall serve as advisor to the Committee and shall perform all other duties incident to his/her position. Section 2. Recording Secretary The City of Rosemount shall .employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Committee. Article VII. Meetings Section 1. Regular Meetings Regular meetings of the Parks and Recreation C ,,,,;.., C° °r Committee shall be held at the time and date specified by the City Council. Section 2. SDecial Meetings A special meeting may be called by the Chairperson or by any three (3) Committee members by written request filed with the Director of Parks and Recreation who shall notify all members of the meeting at least twenty -four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 3. uorum. A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken upeff by a vote of a majority in attendance. No voting shall be done by proxy. 2 PARKS & RECREATION COMMITTEE BYLAWS Section 4. Governance of Meetings The meetings of the Parks and Recreation/ Committee shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Parks and Recreation/Community Center Committee flexibility in the conduct of its meetings. Article VIII. Manner of Voting The voting on all questions coming before the Parks and Recreation �Gei muait � Coate Committee shall be by roll call, and the yea and nay votes shall be entered upen the ••tes of siie h ^^eet "+g recorded in the minutes. Article IX. Order of Business At the regular meetings of the Commission, the following shall be the order of business: 1. Call to Order 2. Approval of Minutes 3. Discussion 4. Audience Input 4.5. Old Business 5 New Business . P41i H eaF i ngs T Adjournment Article X. Amendments to Bylaws These bylaws may only be amended by the City Council. AFt-ic�e Y. Th a o f the Parks an Llenr �r �(��..�.Y.�.�.:1.r Can4cr G eFPAa i#eo eu 4 .a r r City QfdifiaRee. Approved by the Rosemount City Council on ,20 at a regular City Council meeting. Mayor ATTEST: City Clerk 3