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Home My WebLink About6.c. Joint Powers Agreement for 2000 Traffic Markings, Cracksealing & Sealcoatingt CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: January 4, 2000 AGENDA ITEM: Approve Joint Powers Agreement for 2000 Traffic Markings, Cracksealing & Sealcoati PREPARED BY: Rich Lonnquist, Senior Engineering Tech ATTACHMENTS: Joint Powers Agreement AGENDA SECTION: Consent AGENDA MWtV 61 APPROVED BY: This item consists of adopting the attached Joint Powers Agreement for Traffic Markings, Cracksealing and Sealcoating. Over the past several years we have been entering into this agreement with surrounding communities and it has worked out very well for the City. By entering into the agreement, quantities of material for each City are combined together creating a large volume, which results in cheaper bid prices for all cities. Staff recommends the City utilize the crack sealing, sealcoating, and traffic markings as we did last year. The striping and traffic markings will be on those streets previously striped and others as required. Staff is currently finalizing the streets which will be cracksealed and sealcoated, but the following is a list of subdivisions currently being considered: Amberwood Estates, Chelsea Woods Estates, Connemara Avenue, Jay Simon Addition and White Lake Acres. Sweeping is done on a City contract which results in more timely service. Streets to be overlayed will be brought to you separately at a later date. Staff recommends approval of the motion. RECOMMENDED ACTION: MOTION TO APPROVE THE 2000 JOINT POWERS AGREEMENT FOR TRAFFIC MARKINGS, CRACKSEALING AND SEALCOATING AND AUTHORIZE THE NECESSARY SIGNATURES TO EXECUTE. COUNCIL ACTION: 1 W. December 17, 1999 City of BURNSVILLE 100 Civic Center Parkway • Burnsville, Minnesota 55337 -3817 Mr. Dennis Miranowski City of Apple Valley 14200 Cedar Avenue Apple Valley, MN 55124 Mr. Don Volk City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55372 Mr. Greg Hartman City of Prior Lake 4629 Dakota Street S.E. Prior Lake, MN 55372 Mr. Arnie Erhart City of Eagan 3501 Coachman Point Eagan, MN 55122 Mr. Rich Lonnquist City of Rosemount 2875 145' Street West Rosemount, MN 55068 Mr. John Sachi City of South St. Paul 125 P Avenue North South St. Paul, MN 55075 Mr. Bruce Loney City of Shakopee 129 Holmes Street S. Shakopee, MN 55379 Mr. Dave Hutton City of Savage 6000 McColl Drive Savage, MN 55378 (612) 895 -4400 RE: 2000 — 2001 JOINT POWERS AGREEMENT FOR TRAFFIC MARKINGS, STREET SWEEPING, CRACK SEALING AND SEAL COATING Dear Rich: Enclosed is a copy of the Joint Powers Agreement (JPA) for the joint bidding on the above referenced items. This Agreement includes the sliding scale percentage for the actual construction cost for each City. The City of Burnsville collects this cost to cover coordination, legal and administrative costs. This will be billed to each City at the end of the year. Please call and indicate if you wish to participate in the 2000 — 2001 JPA, and also place this Agreement on an early agenda for your Council's action. After Council action, please sign the JPA for your City and return the original to me at the Burnsville Engineering Department. Our City Council is considering the JPA on January 18, 2000 and the bid opening on February 25, 2000. I will be calling in two weeks to get the necessary quantities. Also, enclosed is a copy of the 2000 —2001 schedule, last year's specifications and abstract for your review. If you have any questions, comments or suggestions, please feel free to call me at 895 - 4541. Sincerely, CITY OF BURNSVILLE Cleve Crowningshield Engineering Department CC /ns Enclosures JOINT POWERS AGREEMENT 2000 TRAFFIC MARKINGS, STREET SWEEPING, CRACK SEALING & SEAL COATING BURNSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE, ROSEMOUNT SAVAGE, PRIOR LAKE, SHAKOPEE, AND SOUTH ST. PAUL AGREEMENT made this 18` day of January, 2000 by and between the cities of Burnsville, Apple Valley, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, and South St. Paul. RECITALS This agreement is made pursuant to the authority conferred upon the parties pursuant to Minnesota Statutes 471.59. The purpose of this agreement is to provide street maintenance materials and service for the cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, and South St. Paul utilizing one common contractor for each service. NOW, THEREFORE, the parties agree as follows: 1. Subject to the other provisions of this agreement, Burnsville shall prepare any plans, specifications, bid proposals and advertise for bids for the placement of street traffic markings, street sweeping, crack sealing and seal coating services. 2. Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, and South Paul shall provide to Burnsville the estimated quantities for these services in each respective community, and shall also approve the bid documents. 3. Burnsville shall tabulate the bids upon their receipt and make a recommendation of award to Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, and South St. Paul and upon their approval, award the contract pursuant to State Law. 4. Each city shall be responsible for: • Preparing maps showing the proposed locations for these services including estimating the quantities. • Preparing the streets for markings in accordance with the specifications and coordinating with the contractor as to the timing of the actual work. - Joint Powers Agreement Page 2 • Inspecting the contractor's work, measuring the quantities of work performed, approving and certifying the progress or final payments to the contractors. • Pay a percentage of actual construction cost to City of Burnsville for legal and administrative cost on a sliding scale basis as follows: $0 — 50,000-2 % $50,000 —100, 000 —1.5% Over $100,00 —1.0% 5. In accordance with the specifications, the contractor will submit an itemized invoice to each city separately for the work performed in each city. Upon approval of the invoice by the respective city, that city will remit the approved invoice amount directly to the contractor. 6. In is agreed that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, and South St. Paul each of them, indemnify, save, and hold harmless the City of Burnsville and all of its agents and employees from any and all claims, demands, actions, or causes of action, for whatever nature, arising out of the contracting procedure by reason of execution or performance of the work purchased for each respective city under this agreement, and that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, and South St. Paul further agree to defend, at their sole expense, any actions or proceedings commenced against their respective cities for the purposes of asserting any claim whatsoever character arising hereunder. 7. This agreement can be terminated on the part of any individual city by giving sixty (60) days notice to the other cities; otherwise, the agreement will automatically terminate on March 15, 2001. I Joint Powers Agreement Page 3 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day indicated below. CITY OF BURNSVILLE BY: Mayor Elizabeth B. Kautz DATE: BY: Manager Gregory J. Konat CITY OF APPLE VALLEY BY: Mayor DATE: BY: Clerk CITY OF EAGAN BY: Mayor DATE: BY: Clerk CITY OF LAKEVILLE BY: Mayor DATE: BY: Clerk CITY OF ROSEMOUNT BY: Mayor DATE: BY: Clerk CITY OF SAVAGE BY: Mayor DATE: BY: Clerk CITY OF PRIOR LAKE BY: Mayor DATE: BY: Clerk ON Joint Powers Agreement Page 4 CITY OF SHAKOPEE CITY OF SOUTH ST. PAUL Mayor DATE: Clerk Mayor DATE: Clerk