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HomeMy WebLinkAbout1.c. Council Liaison Appointment / Selection PolicyA ` December 6, 1994 CITY OF ROSEMOUNT POLICY TITLE CONMTTEE SELECTION POLICY POLICY NUMBER AD - 1 PROPOSED BY : ADMINISTRATION DATE APPROVED BY CITY COUNCIL December 3, 1991 DATE AMENDED BY CITY COUNCIL December 6, 1994 PURPOSE The City of Rosemount wants to assure equal and open access to the selection process for all City Council appointed standing Commissions and Committees. This policy will set a regular and formal recruitment and selection process for eligible members to all City Council Commissions and Committees. It will provide applicants for Citizens Advisory Commissions and Committees with basic information on the application procedures and the appointment process. POLICY This policy will provide guidelines governing the application procedure and the appointment process for Citizens Advisory Commissions and Committees. The Commissions and Committees shall be advisory bodies to the City council, charged with the responsibility of researching, reviewing, and making recommendations on related issues. PROCEDURE 1. The following Commissions shall be appointed by the City Council and shall meet on the days designated below: Days & Times of Meetings Parks & Recreation Committee P - 3rd Monday of each month Planning Commission - 2nd and 4th Tuesday of each mo. Port Authority & . (fO P - 1st & 3rd Tuesday of each month Policy AD -1 Page 2 Utilities Commission 6:30 p.m. - 1st Monday after the 1st Tues. of each month Lem th of Terms Parks & Recreation Committee 3 years Planning Commission 3 years Port Authority 6 years Utilities Commission 3 years 2. All persons making application to the City Council for a position on a Citizens Advisory Commission or Committee shall be residents of the City of Rosemount. 3. Persons interested in being considered for appointment or reappointment to a City Commission or Committee shall complete an "Application for Appointment to City Committee or Commission" form furnished by the City. 4. Appointments to expired terms shall be made annually by the City Council at their second regular meeting in January. All members, regular and alternate, shall be appointed to terms as designated above, however, the term may be terminated early by the Council. Each member shall serve a maximum of three terms, effective with those members appointed January, 1991 and after. Compensation for members shall be set by the City Council. 5. When an individual's regular employment and current activities appear to cause a conflict of interest with the business of a City commission or committee for which the individual has applied, the individual shall divulge such apparent conflict in writing prior to consideration for appointment. Prior to making an appointment, the City Council shall determine whether the apparent conflict of interest would preclude the applicant from effectively taking part in the affairs of the City commission or committee. 6. Anyone already holding an elective county, state, or federal office shall not be eligible to serve in a regular voting position on any of the City Commissions or Committees. 7. No permanent full -time or part-time City of Rosemount staff employee shall hold a regular voting position on any Commission or Committee except that a staff member may serve as an ex- officio member. 8. An effort shall be made to have a diversity of professions and occupations represented on all Commissions and Committees and, as a general guideline, at no one time should one -third of any one Commission or Committee be comprised of individuals of like professions or occupations. k d Policy AD -1 Page 3 9. As a general guideline, the members of each Commission/ Committee should be comprised -of members representing a wide range of civic groups and interests. 10. Attendance at the meetings of these advisory bodies is critical to their effectiveness; therefore, missing three consecutive meetings or attendance at less than 75 % of the meetings in a six -month period will cause the Committee / Commission Chairman to review t e nature o ffie Esences and, — pending the outcome of that review, it may be necessary to forward a recommendation to the City Council that the member of the Committee/ Commission be removed for poor attendance. 11. Alternate members may be appointed and are considered as members in training and shall act' as regular voting members in the absence of any regular member. Mid -term vacancies shall temporarily be filled by the alternate if appointed for the unexpired term. The alternate shall apply and be considered for regular membership on the �.� commission along with any other applicants. If alternates are not appointed vacancies \ would be filled following guidelines set in this policy. 12. Commission/ Committee members may be removed from office at anytime for good cause by the City Council. RECRUITMENT AND SELECTION Ninety days prior to the expiration of commission terms each year, the Council shall be advised of the pending vacancies and the attendance record of the individuals whose terms are expiring, should those individuals be eligible for reappointment. Should the individuals merit reappointment, those persons will be contacted to determine if he /she wishes to seek reappointment. New applications should be completed by the incumbents. Council will also announce to the general public the vacancies on the City Commissions at least sixty days prior to the expiration of commission terms each year and applications will be accepted from all interested citizens of Rosemount. Thirty days prior to the expiration of commission terms, the City Council will meet to review all applications and interview applicants, including incumbent members whose terms are expiring and who wish to seek reappointment. The qualifications of the members of the Commissions shall be those who in judgement of the Council are representative of the community and are qualified by training, experience and interest useful for the fulfillment of the Commission's responsibility. 'EFFECTIVE DATE This policy will go into effect the day following its adoption by the City Council of Rosemount, Minnesota. Rosemount City Code Commission organization Planning Commission, Park and Recreation Committee, and Utilities Commission Port Authority Bylaws