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Home My WebLink About2. Review of City Administrator Work PlanDATE: TO: FROM: MEMORANDUM September 29, 2000 Mayor & City. Council Thomas D. Burt, City Administrator SUBJECT: Performance Standards Update Organizational Management • Develop a performance evaluation for department heads. This was reviewed and approved by council and currently being used. • Develop a "check -off list" for developers from all departments. This was reviewed and approved by council and currently being used. • Continue team - building efforts with City Staff. This is an ongoing priority. The monthly meetings continue to be well received and have proven to be a good way to keep employees informed and involved in current issues. We will also be using this session for training. This time will be used for safety training, to review emergency operations plans, etc. Fiscal Business Management • Develop aplan to implement a 0 % increase for 2001 budget. The budget process is underway and a very conservative budget was presented that reflects the work priorities of the City Council. The overall tax capacity rate for the city portion of the tax bill is estimated to go down. • Create a process and procedure for the transfer and movement for budgetary items with Council Approval. This needs to be discussed at the October work session as we continue the budget discussion. In addition, the statutory purchasing requirements have changes and direction for the City Council is needed. • Create a system whereby Council is made aware of the relationship of incurred debt and how it relates to the City's vision and Council goals. Council approved the debt management plan in June. Program Development • Develop a systematic approach to implementing the 2020 Comprehensive Plan. This is an ongoing process that has begun with the pre - zoning of land. At the October 3` Council meeting Business Park land was pre -zoned reflect the Comp Plan. The mix use industrial zoning classification is scheduled for discussion in October. The Commercial zoning sections of the code has been before the Council in September and progress continues to be made to the revisions A long -range redevelopment plan for the historic commercial area needs to be developed and staff has began discussion and the next step is to involve the Port Authority. • Weigh development plans in keeping with the vision and mission statement of the City and the goals of Council as set out in goal setting. On previous staff reports, staff include as part of the report how plans followed the vision and mission statement. After review by City Council this was stopped at Council direction. Relationship with Council The weekly report format was changed to reflect the information needed by City Council. The format now included current or upcoming visible changes that Council may need to make future decisions on. Relationship with Public/Press This is ongoing. J City Administrator Performance Standards Update Revised 5/112000 Organizational Management • Develop a performance evaluation for department heads. • Get input from Council on what they would like in the performance evaluations at the May work session • Present a revised performance evaluation system that incorporates City Council input for review at the July work session. • Implement revised performance system in November. • Develop a "check -off list" for developers from all departments. • Present a check off list for Council review at the May work session. • Implement upon Council review. • Continue team - building efforts with City Staff. • Within the last six months an attitude survey was conducted amongst all staff. From the survey an employee group was formed that has been working on improving departmental feed back customer service training and an employee newsletter. In addition, I have been meeting with staff at monthly meetings. These meetings are to keep employees informed on status of projects and are used as a time to raise comments and concerns so they can be dealt with on a timely basis. I plan to continue with the monthly meetings and working with the employee group. Progress report in 6 months. Fiscal Business Management • Develop a plan to implement 0% increase for 2001 budget. • This needs to be further discussed. At goal setting priorities were given to look into hiring a full -time code enforcement employee as well as priority was given to implementing streetscape improvements in the downtown. Labor agreements are in place for 2001 with a 3% increase; this equates to approximately $300, 000 for wages and benefits. In a developing city that adds 800 to 1,000 residents per year, 2 to 3 miles of new roads a year, one park per year, growth in the budget is inevitable to maintain existing service levels and to accommodate growth of service. demands. A zero percent increase can be accomplished however, clear direction needs to be given on what services should be reduced or eliminated to accomplish this. 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