HomeMy WebLinkAbout1.c. Selection Policya
CITY OF ROSEMOUNT
POLICY TITLE: COMMISSION SELECTION POLICY
EFFECTIVE DATE March 6, 2003
POLICY NUMBER: C-1
PROPOSED BY : CITY COUNCIL
DATE APPROVED
BY CITY COUNCIL DECEMBER 3, 1991
AMENDED:APRIL 17,2001; March 6, 2003
PURPOSE
The City of Rosemount wants to assure equal and open access to the selection process for all City
Council appointed standing Commissions. This policy will set a regular and formal recruitment
and selection process for eligible applicants to all City Council Commissions. It will provide
applicants for Citizens Advisory Commissions with basic information on the application
procedures and the appointment process.
POLICY
This policy will provide guidelines governing the application procedure and the appointment
process for Citizens Advisory Commissions. The commissions shall be advisory bodies to the
City Council, charged with the responsibility of researching, reviewing, and making
recommendations on related issues.
PROCEDURE
1. All persons making application to the City Council for a position on a Citizens Advisory
Commission shall be residents of the City of Rosemount.
2. Persons interested in being considered for appointment or reappointment to a City
Commission shall complete an "Application for Appointment to City Commission" form
furnished by the City.
Appointments shall be made annually by the City Council prior to the commission's first
regular meeting in April. Terms shall run from April to March. All members, regular and
alternate, shall be appointed to a three -year terms, however, the term may be terminated
early by the Council. Compensation for members shall be set by the City Council with the
exception of the Port Authority and the Utilities Commission.
4. When an individual's regular employment and current activities appear to cause a conflict
of interest with the business of a City commission for which the individual has applied, the
individual shall divulge such apparent conflict in writing prior to consideration for
appointment. Prior to making an appointment, the City Council shall determine whether
the apparent conflict of interest would preclude the applicant from effectively taking part
in the affairs of the City commission.
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5. Anyone already holding an elective county, state, or federal office shall not be eligible to
serve in a regular voting position on any of the City commissions or committees.
6. No permanent full -time or part-time City of Rosemount staff employee shall hold a regular
voting position on any commission except that a staff member may serve as an ex- officio
member.
7. An effort shall be made to have a diversity of professions and occupations represented on
all commissions and, as a general guideline, at no one time should one -third of any one
commission be comprised of individuals of like professions or occupations. As a general
guideline, the members of each commission should be comprised of members representing
a wide range of civic groups and interests.
Attendance at the meetings of these advisory bodies is critical to their effectiveness;
therefore, missing three consecutive meetings or attendance at less than 75% of the
meetings in a six -month period will cause the commission chair to review the nature of the
absences and, pending the outcome of that review, it may be necessary to forward a
recommendation to the City Council that the member of the commission be removed for
poor attendance. In the event an absence cannot be avoided, commissioners shall notify
the chair or staff liaison in advance.
9. Commissions filled for mid -term vacancies shall complete the term.
10. Commission members may be removed by the City Council at any time when, in the
judgment of the Council, the public welfare will be promoted by such removal.
RECRUITMENT AND SELECTION
Ninety days prior to the expiration of commission terms each year, the Council shall be advised of
the pending vacancies and the attendance record and other pertinent information of the individuals
whose terms are expiring. Upon the decision of Council to reappoint, those persons will be
contacted to determine if he /she wishes to seek reappointment. If there is a vacancy, Council will
announce to the general public the vacancies on the City Commissions at least sixty days prior to
the expiration of commission terms each year and Applications for Appointment will be accepted
from all interested citizens of Rosemount.
Prior to the expiration of commission terms, the City Council will meet to review all applications
and interview applicants. The qualifications of the members of the commissions shall be those
who in judgment of the Council are representative of the community and are qualified by training,
experience and interest useful for the fulfillment of the Commission's responsibility.
EFFECTIVE DATE
This policy will go into effect the day following its adoption by the City Council of Rosemount,
Minnesota.
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A COMMISSION MEMBER'S CODE
As a commission member, I believe that the primary purposes of a commission as advisory boards
to the City Council, are to achieve effective and wise guidance of the City, to raise the standards of
commission membership and to improve the level of services to the community which supports it.
I realize that mine is a community trust, that I represent all the people and that I have a duty to the
community as well as to the commission I pledge myself. Therefore, to cultivate an "educated
heart" so that I may be sensitive to my obligations and relationships in this trusteeship, I subscribe
to the code of an ethical person, remembering that ethics refers to what a person is morally obliged
to do or not to do in a given situation.
I believe that commission service can be an expression of democratic citizenship, signifying a
willingness to accept community responsibility and the charge to preserve popular control of
American public services. Respecting the dignity and worth of the individual, I shall base my
relations with people on their qualities as individuals without distinction as to race or creed or
gender or color or economic or social status. I believe that a person's greatest possession, as well
as his/her greatest contribution to society, may lie in the ways in which he /she differs from me,
rather than in the ways in which we are similar. I shall accept these differences and try to build a
useful relationship upon them.
I uphold the principles of my organization, recognizing and assuming my responsibility to
establish and administer the best possible program and policies for my commission. I shall learn
its programs and objectives, give to it a fair share of my time and personal abilities, keep a
community wide perspective knowing that, for sound community service, my commission's work
must be coordinated with the total community.
I promise to be loyal to my own organization and a good neighbor to other agencies. My attitude
shall be one of cooperative open - mindedness and objectivity. In carrying out my assignments, I
shall be professional in realizing that it is not possible to lay down absolute rules for all situations.
I shall be willing to think things through with the other commission members, weighing
alternatives and exercising good judgment in choosing among them.
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