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HomeMy WebLinkAbout1.c. Selection Policya CITY OF ROSEMOUNT POLICY TITLE: COMMISSION SELECTION POLICY EFFECTIVE DATE March 6, 2003 POLICY NUMBER: C-1 PROPOSED BY : CITY COUNCIL DATE APPROVED BY CITY COUNCIL DECEMBER 3, 1991 AMENDED:APRIL 17,2001; March 6, 2003 PURPOSE The City of Rosemount wants to assure equal and open access to the selection process for all City Council appointed standing Commissions. This policy will set a regular and formal recruitment and selection process for eligible applicants to all City Council Commissions. It will provide applicants for Citizens Advisory Commissions with basic information on the application procedures and the appointment process. POLICY This policy will provide guidelines governing the application procedure and the appointment process for Citizens Advisory Commissions. The commissions shall be advisory bodies to the City Council, charged with the responsibility of researching, reviewing, and making recommendations on related issues. PROCEDURE 1. All persons making application to the City Council for a position on a Citizens Advisory Commission shall be residents of the City of Rosemount. 2. Persons interested in being considered for appointment or reappointment to a City Commission shall complete an "Application for Appointment to City Commission" form furnished by the City. Appointments shall be made annually by the City Council prior to the commission's first regular meeting in April. Terms shall run from April to March. All members, regular and alternate, shall be appointed to a three -year terms, however, the term may be terminated early by the Council. Compensation for members shall be set by the City Council with the exception of the Port Authority and the Utilities Commission. 4. When an individual's regular employment and current activities appear to cause a conflict of interest with the business of a City commission for which the individual has applied, the individual shall divulge such apparent conflict in writing prior to consideration for appointment. Prior to making an appointment, the City Council shall determine whether the apparent conflict of interest would preclude the applicant from effectively taking part in the affairs of the City commission. 04/18/2001 Commission Selection Policy Pagel of 3 5. Anyone already holding an elective county, state, or federal office shall not be eligible to serve in a regular voting position on any of the City commissions or committees. 6. No permanent full -time or part-time City of Rosemount staff employee shall hold a regular voting position on any commission except that a staff member may serve as an ex- officio member. 7. An effort shall be made to have a diversity of professions and occupations represented on all commissions and, as a general guideline, at no one time should one -third of any one commission be comprised of individuals of like professions or occupations. As a general guideline, the members of each commission should be comprised of members representing a wide range of civic groups and interests. Attendance at the meetings of these advisory bodies is critical to their effectiveness; therefore, missing three consecutive meetings or attendance at less than 75% of the meetings in a six -month period will cause the commission chair to review the nature of the absences and, pending the outcome of that review, it may be necessary to forward a recommendation to the City Council that the member of the commission be removed for poor attendance. In the event an absence cannot be avoided, commissioners shall notify the chair or staff liaison in advance. 9. Commissions filled for mid -term vacancies shall complete the term. 10. Commission members may be removed by the City Council at any time when, in the judgment of the Council, the public welfare will be promoted by such removal. RECRUITMENT AND SELECTION Ninety days prior to the expiration of commission terms each year, the Council shall be advised of the pending vacancies and the attendance record and other pertinent information of the individuals whose terms are expiring. Upon the decision of Council to reappoint, those persons will be contacted to determine if he /she wishes to seek reappointment. If there is a vacancy, Council will announce to the general public the vacancies on the City Commissions at least sixty days prior to the expiration of commission terms each year and Applications for Appointment will be accepted from all interested citizens of Rosemount. Prior to the expiration of commission terms, the City Council will meet to review all applications and interview applicants. The qualifications of the members of the commissions shall be those who in judgment of the Council are representative of the community and are qualified by training, experience and interest useful for the fulfillment of the Commission's responsibility. EFFECTIVE DATE This policy will go into effect the day following its adoption by the City Council of Rosemount, Minnesota. 04/18/2001 Commission Selection Policy Page 2 of 3 ,► V 5 A COMMISSION MEMBER'S CODE As a commission member, I believe that the primary purposes of a commission as advisory boards to the City Council, are to achieve effective and wise guidance of the City, to raise the standards of commission membership and to improve the level of services to the community which supports it. I realize that mine is a community trust, that I represent all the people and that I have a duty to the community as well as to the commission I pledge myself. Therefore, to cultivate an "educated heart" so that I may be sensitive to my obligations and relationships in this trusteeship, I subscribe to the code of an ethical person, remembering that ethics refers to what a person is morally obliged to do or not to do in a given situation. I believe that commission service can be an expression of democratic citizenship, signifying a willingness to accept community responsibility and the charge to preserve popular control of American public services. Respecting the dignity and worth of the individual, I shall base my relations with people on their qualities as individuals without distinction as to race or creed or gender or color or economic or social status. I believe that a person's greatest possession, as well as his/her greatest contribution to society, may lie in the ways in which he /she differs from me, rather than in the ways in which we are similar. I shall accept these differences and try to build a useful relationship upon them. I uphold the principles of my organization, recognizing and assuming my responsibility to establish and administer the best possible program and policies for my commission. I shall learn its programs and objectives, give to it a fair share of my time and personal abilities, keep a community wide perspective knowing that, for sound community service, my commission's work must be coordinated with the total community. I promise to be loyal to my own organization and a good neighbor to other agencies. My attitude shall be one of cooperative open - mindedness and objectivity. In carrying out my assignments, I shall be professional in realizing that it is not possible to lay down absolute rules for all situations. I shall be willing to think things through with the other commission members, weighing alternatives and exercising good judgment in choosing among them. 04/18/2001 Commission Selection Policy Page 3 of 3