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HomeMy WebLinkAbout6.c. Donation Account Expenditure for Administration CITY OF ROSEMOUNT - EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: DECEMBER 7, 1999 AGENDA ITEM: DONATION ACCOUNT EXPENDITURE- AGENDA SECTION: ADMINISTRATION CONSENT PREPARED BY: SUSAN M. WALSH AGEND __ - ASSISTANT TO ADMIIVISTRATOR ;���'� �y_ � ra � ��: ,� ATTACHMENTS : DONATION REVENUE WORKSHEETS APPROVED BY: The City has received the following donations that need to be forwarded on to the appropriate committee to cover their expenses for their various events: Rosemount Jaycees - $500 to Halloween Party Rosemount Jaycees - $1500 to Share the Spirit Rosemount Jaycees - $3193.71 to Mid Summer Faire Rosemount VFW - $100 to Share the Spirit. RECOMMENDED ACTION: MOTION TO APPROVE THE EXPENDITURES LISTED ABOVE AS INDICATED ON THE ATTACHED DONATION REVENUE WORKSHEETS DONATION REVENUE WORKSHEET RECEI T OF DONATION Donation Received on: V . � �`�� � r Amount Received: $ 5�� Receipt # for ponation: ��2. , Purpose of Donat ion: ��,.-��o -�-h . ��` / Account # for ponation: � �t—��� a.S (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent : $��d�� To be Spent from Acct # : 1� � " �` � � � —"` b � 'T �- � (Must be Expenditure # corresponding to individual Department) .---� Purpose of Expenditure : �;e.e-'� b���`g-�Z ��--�'� AMENDMENT OF BUDGETS � �, Amend Donation Revenue Acct #101-36230-00-000 : $ ��d., ^ � ,� Amend Expenditure Acct # �D� �'�' � � � D -p1' �'�� � $�• - (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Donation Liabilit #) $�b� Debit . �(�`- �'�7, oZ,s ( �' � Credit : 101-36230-00-000 $ � Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on ��'�" � DONATION REVENUE WORKSHEET RECEIPT OF DONATION . Donation Received on: j���� � � � � � _ l Amount Received: $ }��, r' Receipt # for ponation: � (.03 � > Purpose of Donation: � l�r � -�. �� r� Account # f or ponat ion: ��L --- a,�, �. a� (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent : $ ��� To be Spent f rom Acct # : '��1 — �-�, l � D -- OI --' � � (Must be Expenditure # corresponding to individual D partment) � ; , Purpose of Expenditure : __ czY�,� �� 'C- 1 AMENDMENT OF BUDGETS �� Amend Donation Revenue Acct #101-36230-00-000 : $���Q � �� Amend Expenditure Acct # �b�-"'�l �, l � �—'DI-��-�: $ � ��f� � (The two dollar amounts should be the same) GENER.AL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit : �C�� — ��'�,'�i� (Donation Liability #) $ �5���..�'—� Credit : 101-36230-00-000 $ �� �CO.. ' Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on a– `]-' � DONATION REVENII$ WORRBHEET RECEIPT OF DONATION Donation Received on: �t—� — Q q Amount Received: $ �j �?�if Y� � Receipt � for ponation: �(P(�?� � A, � c � Purpose of Donation: /��u �,yY,yi-��x� ����, >C(�-���� Account � for ponation: �f�[ — � �,'�y�� (Must be Liability � assigned for each individual Department) ERPENDITIIRE OF DONATION Amount to be Spent: $ •. �� � �,� I To be Spent from Acct n : �fl � - �I l � G —C% � — �_3� (Must be Expenditure � corresponding to individual Department) Purpose of Expenditure: ��� �,vn✓n�� �c'�►��_ , AMENDMENT OF BIIDGETS Amend Donation Revenue A�ct �101-36230-00-000: $ � � � �j�, '7 � Amend Expenditure Acct # 1� l '� � � �8 "-D) � `i"�-j ; $ �-(%3�, ��� (The two dollar amounts should be the same) GENER.AL JOIIRNAL ENTRY TO ADJIIST DONATION LIABILITY � Debit: ��J [ �' � � r�� (Donation Liability �) $ .3 / ��,�� `// Credit: 101-36230-00-000 $ �«�, `� �r����: �8�-�-9-3�-A-- c Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on �O�- �" � I DONATION REVENUE WORKSHEET RECE T OF DONATION Donation Received on: o r� Q Ainount Received: $ �`( 'r�� r� Receipt # for ponation: Purpose of Donation: F� Account # for ponation: ��� -" � a � �, � (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent : $ ��• � To be Spent from Acct #: It�[-�1 � 1 � --o t --' �t"� � � - (Must be Expenditure # corres onding to individual Department) Purpose of Expenditure: c �c.�(�e- J � `r AMENDMENT OF BUDGETS � �- Amend Donation Revenue Acct #101-36230-00-000 : $ l� � Amend Expenditure Acct #��� -" �� 1 l D o1-��l� $ ` � � �' (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # � Debit : �d � - a �a o�� (Donation Liability #) $ ��� . �- Credit : 101-36230-00-000 $ ��� � - Journal entry to reduce deferred donation revenue and �increase donation revenue to actual per council action on ���� -� � �•