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Home My WebLink About6.c. Receive Bids/Award Contract/Approve Contract/Approve Joint Powers Agreement for Birger Pond Outlet Improvements, City Project #262 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: October 19, 1999 AGENDA ITEM: Receive Bids/Award Contract/Approve AGENDA SECTION: Joint Powers Agreement - Birger Pond Outlet Consent Improvements, City Project #262 PREPARED BY: Bud Osmundson AGEND�� City Engineer/Public Works Director ��1 ATTACHMENTS: Resolution, Bid Tabulation, Joint Powers APPROVED BY: A reement i Attached are a resolution, a bid tabulation and a Joint Powers Agreement for the Birg r Pond Outlet Improvements, City Project #262. In December of 1997 the Cities of Apple Valley and Rosemount agreed to study the feasibility of improvements to control the water elevation on Birger Pond. The new Joint Powers Agreement is to allow construction of the improvements and to define the long-term maintenance of the proposed lift station. � On August 13, 1999 bids for the referenced project were received and read aloud publicly. Three bids were received on the project. The low bidder for the project is Barbarossa & Sons, Inc. in the amount of $837,607.70. The bids ranged from the low bid to a high bid of S 1,135,000, and the Engineer's Estimate was $1,100,000. The firm of WSB & Associates, Inc., the consulting engineers for the project, and Staff recommend the award of Project #262 to Barbarossa & Sons, Inc. in the amount of 5837,607.70. The Joint Powers Agreement outlines cost responsibility for the construction of the project and the maintenance of the lift station when complete. Rosemount will be responsible for 87% of these costs and Apple Valley 13%, based on the contributing area. The total estimated cost is approximately S 1 .5 million including construction, legal, administration, engineering, financing and easement acquisition. Rosemount's share will be approximately $1 .3 million. We have obtained a right-of-entry for the lift station construction from the Kelley Trust and are close to agreement on the acquisition of the permanent easements necessary for the project construction and the ponding. Staff recommends that the two motions be taken as described below. RECOMMENDED ACTION: MOTION TO APPROVE THE JOINT POWERS AGREEMENT FOR BIRGER POND OUTLET CONSTRUCTION AND ANNUAL MAINTENANCE AND TO AUTHORIZE THE NECESSARY SIGNATURES; AND, MOTION TO ADOPT A RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR BIRGER POND OUTLET IMPROVEMENTS, CITY PROJECT #262. COUNCIL ACTION: 8 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1999 - A RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR BIRGER POND OUTLET IMPROVEMENTS CITY PROJECT #262 BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows: 1 . All bids on construction of the Birger Pond Outlet Improvements are hereby received and tabulated. 2. The bid of Barbarossa & Sons, Inc., in the amount of $837,607.70 for the construction of said improvements in accordance with the_ plans and specifications and advertisement for bids is the lowest responsible bid and shall be and hereby is accepted. 3. The Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Rosemount. 4. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of all successful bidder and the next two lowest bidders shall be retained unti) a contract has been executed. ADOPTED this 19th day of October, 1999. Cathy Busho, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in favor: Voted against: - B.A.Mittelsteadc,P.E. � 350 Westwood Lake Office Bret A.Weiss,P.E. II�� 8441 Wayzata Boulevard Peter R.Willenbring,P.E. Minneapolis, MN 55426 Donald W.Scerna,P.E. Ronald B.Bray,P.E. 612-541-4800 �Associates,Inc. FAX 541-1700 August 19, 1999 . Honorable Mayor and City Council 2875 145`�' Street West Rosemount, MN 55068 Re: Birger Pond Outlet Storm Sewer, Lift Station, Forcemain &Appurtenant Work City of Rosemount Project No. 262 City of Apple Valley Project No. 98-553 WSB Project No. 1098.01 � Dear Mayor and Council Members: � . � Bids were received for the above-referenced project at 10:00 a.m., August 13, 1999, and were opened and read aloud. A total of three bids were received. The bids were checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bidder as Barbarossa& Sons, Inc., Osseo, MN in the following amounts: Grand Total Base Bid+Alt 1 $837,607.70 Grand Total Base Bid+Alt 1 wlPVC Pipe Option ** � $802,392.70 Grand Total Base Bid+Alt 2 $886,648.90 Grand Total Base Bid+Alt 2 w/PVC Pipe Option ** $859,258.90 **Based on availability of PVC Considering the timing associated with manufacturing PVC pipe, we recommend award of the contract to Barbarossa & Sons, Inc. for the Base Bid including Alternate 1 in the amount of $837,607.70. Sincerely, WSB &Ass ciates, Inc. ��ti � Bret A. Weiss, P.E. Vice President Enclosures c: Barbarossa & Sons, Inc. nrri R IWPWJM/098.00Irecmmdndn.wpd Infrastructure Engineers Planners EQUAL OPPORTUNITY EMPLOYER �.aa`:� � �'7 - ._��'�a:a"-j..M1��.� �.� �:. Project Name: Birger Pond Outlet Storm Sewer,Lift Station,Forcemain 8 Appurt Work Location Rosemount, MN Client Project No: City of Rosemount Project No.262❑City of Apple Valley Project No.98-553 WSB Project No. 1098.00 Bids Opened: August 13, 1999 Grand Total Base B�d Grand Total Base Grand Total Base Bid Grand Total Bid Plus Contractor Bid Plus Altemate Plus Alternate No.1 Base Bid Plus Alternate No.2 Security No. 1 With PVC Pipe Option Altemate No.2 with PVC Pipe Option Barbarossa&Sons Inc X � $837,607.70' � $802,392.70' $886,648.90" ' $859,258.90* Northdale Constr Co X $956,702.26 NO BID NO BID NO BID Ryan Contracting Co X $1,134,724.91* NO BID $1,197,107.75 NO BID Engineers Estimate $1,099,784.00 $1,160,005.00 I hereby certify that this is a true and correct tabulation of the bids as received on August 13, 1999. James W.Kennedy,P.E. * Denotes corrected figure F:IWPWIMEXCEL�bidtab.xis JOINT POWERS AGREEMENT BIRGER POND OUTLET CONSTRUCTION AND ANNUAL MAINTENANCE ROSEMOUNT AND APPLE VALLEY THIS AGREEMENT is made and entered into this 19th day of October, 1999,by and between the Cities of Rosemount and Apple Valley(hereinafter referred to collectively as"the Parties"),both Minnesota municipal corporations, in Dakota County, Minnesota. WHEREAS,the Parties may jointly exercise common authority by adopting a Joint Powers Agreement pursuant to Minn. Stat. §471.59; and WHEREAS,the Parties have previously entered into an agreement, dated December 2, 1997,to examine the feasibility of projects to jointly manage storm water tributary to Birger Pond, for the purpose of controlli.ng water level rise within the pond due to storm water input;preventing flooding to local homes and septic systems; preventing flooding of the sanitary sewer system; and maintaining ready storm water storage capacity; and WHEREAS,the Feasibility Report is now complete,which addresses the issues set forth in the aforementioned agreement; and WHEREAS,public hearings to consider the findings of the Feasibility Report, required by the Minnesota Department of Natural Resources,were held in each city; and WHEREAS, the jointly agreed upon consulting engineer completed the plans and specifications for the recommended outlet control project("the Project"); and WHEREAS,bids were opened on August 13, 1999 for the project with Barbarossa and Sons,Inc.having the low bid of$837,607.70. NOW,THEREFORE, in consideration of the mutual undertaki.ngs herein expressed,the Parties agree as follows: a. The findings of the Feasibility Report show that 13%of the area contributing storm water to Birger Pond is in Apple Valley, and 87%is in Rosemount,which shall be the cost sharing basis for the Feasibility Report. b. Rosemount will assume responsibility for administration of the contract with the consulting engineer and contractor and will periodically consult with Apple Valley about the status and progress of the work of the contracts. c. Rosemount will contract with the consulting engineer and the low bidder to manage and construct the Project at its eazliest convenience. d. Upon satisfactory completion of the Project,Rosemount will pay the consultant and contractor and invoice Apple Valley for its share of such costs,which shall be paid by Apple Valley within thirty(30) days of receipt of invoice. The costs shall be shared between the parties pro rata as described in"a" above. e. All easement costs as mutually agreed upon for the Project shall be shared between the Parties pro rata as described in"a" above. f. All annual maintenance will be performed by Rosemount personnel. The costs for this maintenance shall be shared between the Parties pro rata as described in"a" above. - THIS AGREEMENT shall be in full force and effect after the date of execution of the sa.me by authorized representatives of the Parties. It shall terminate upon agreement by both Parties or upon fulfillment by both Parties of their obligations hereunder. IN WITNESS WHEREOF,the parties have caused this Agreement to be executed on the date indicated below. Date: CITY OF ROSEMOUNT By Mayor By Clerk � Dafe: CITY OF APPLE VALLEY By Mayor By Clerk -2-