HomeMy WebLinkAbout6.h. Leprechaun Days Service Agreement and Authorization for Street Closings CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: JULY 20, 1999
AGENDA: LEPRECHAUN DAYS SERVICE AGREEMENT AGENDA SECTION:
AND AUTHORIZATION FOR STREET CLOSINGS CONSENT AGENDA
PREPARED BY: THOMAS D. BURT, CITY ADMII�tISTRATOR AGEN O•
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ATTACHMENTS: SERVICE AGREEMENT/MEMO APPROVED BY:
Attached for City Council approval and consideration is a contractual agreement between the city of Rosemount
and the Leprechaun Days Committee. This agreement sets out the conditions for the services and activities for
the annual Leprechaun Days festival. Payment for services provided by the committee will be paid form
donations received from various community organizations and businesses.
Also attached is a memorandum from Parks &Recreation Director Schultz who lists the various events on city
streets; i.e.bathtub race,parade,penny scramble,big wheel race. This is a request for Council to authorize the
temporary closing of certain streets where these events will be held.
RECOMMENDED ACTION: MOTION to approve the Service Agreement between the City of
Rosemount and the Leprechaun Days Committee and to authorize the necessary signatures and to authorize
temporary street closings for the listed events.
COUNCIL ACTION:
SERVICE AGREEMENT
BETWEEN THE CITY OF ROSEMOUNT
AND LEPRECHAUN DAYS
THIS AGREEMENT is made the 20th day of July, 1999 by and between the City of
Rosemount, a Minnesota municipal corporation(hereinafter referred to as "City") and
Leprechaun Days, a Minnesota association(hereinafter referred to as"Leprechaun Days");
WITNESSETH:
WHEREAS, for a number of years Leprechaun Days has conducted an annual civic
community festival known as Leprechaun Days (hereinafter referred to as"The Community
Festival"); and
WHEREAS,the city council of the City has determined that it is in the best interest of
the City and its citizens to promote the City and its businesses and to provide recreational
opportunities for its residents by entering into a contract with Leprechaun Days to conduct the
Community Festival in 1999;
NOW,THEREFORE, on the basis of the premises and the mutual covenants and
agreements hereinafter set forth, it is agreed as follows:
1. Leprechaun Days will organize and conduct, in cooperation with the city staff,the
Community Festival for 1999,which shall run for ten days which shall be agreed
upon by Leprechaun Days and the city council,in accordance with practices and
standards of such festivals conducted in past years. Services shall include the
recruitment, selection, training, and managing of such employees and volunteers
as are necessary to conduct the Community Festival, and shall include but not be
limited to:
a. advertising and promotions including the design,production and
distribution of buttons, flyers and posters, and the development and
installation of signs and banners;
b. securing all necessary governmental permits and seeking approval of street
closings and other required City action;
c. soliciting financial support from individuals,businesses and organizations
including sponsorships of certain events; and
d. conducting the following events or arranging for them to be conducted by
other cooperating organizations,provided that events may be deleted or
added with the approval of the city counciL•
1) Medallion Hunt 20) 500 Tournament
2) Big Wheel Race 21) 2 -Leprechaun Days Street Dance
3) Penny Scramble 22) Fireworks Display
4) Bathtub Race 23) Pancake Breakfast
5) Leaping Leprechauns and Picnic 24) Sneaky Pete's Garden Tractor Pull
6) Bingo 25) Kiddie Parade
7) Bowl for D.A.R.E. 26) Blarney Stone Hunt
8) Puppets in the Park 27) Tour of Community Garden
9) Fishing Derby 28) Carnival Rides
10) Steak Fry Under The Stars 29) Games of Chance
11) Sunday Night Specials 30) Teen Night
12) Cribbage Card Games 31) Kvam's Softball Tournament
13) Run for the Gold 32) Open Bowling
14) Rosemount Family Fitness Walk 33) Public Ice Skate
15) Jigsaw Puzzle Contest 34) Community Picnic
16) Fluegel's Petting Zoo 35) Ice Skating Show
17) Grand Day Parade 36) Radio Controlled Air Show
18) Mid Summer Faire 37) Hamster and Gerbil Races
19) Entertainment after the Parade 38) Rosemount Community Quilt
2. Leprechaun Days will undertake the work of this agreement as an independent contractor, and
Leprechaun Days officers, employees,volunteers, and agents shall not be deemed agents or
employees of the City for any purposes including,but not limited to, income tax withholding,
workers' compensation and unemployment compensation.
3.� As consideration for the services provided by Leprechaun Days,the City will pay monies
received as contributions in support of the Community Festival. The amount actually paid will
be limited to the amount of such contributions received. The City will advise Leprechaun Days,
on request, of the status of funds received and funds reasonably expected to be received.
4. Leprechaun Days will maintain liability insurance providing the following coverages:
Commercial general liability with personal injury limits of not less than$1,000,000 per
occurrence and a general aggregate limitation of not less than$2,000,000. The City of
Rosemount will be named as additional insured on all such policies and proof of insurance will
be provided to the City.
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5. All services and activities conducted by Leprechaun Days shall be on a nondiscriminatory basis
and in full compliance with all state and federal civil and human rights laws, regulations and
rulings.
CITY OF ROSEMOUNT
By:
Cathy Busho, Mayor
By:
Susan M. Walsh, City Clerk
LEPRECHAUN DAYS
By:
Leprechaun Days Treasurer
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MEMO
TO: Bud Osmundson
Rick Cook
Tom Burt
Gary Kalstabakken
Dwayne Kuhns
Scott Aker
FROM: Dan Schultz
DATE: July 14, 1999
RE: Street closings for 1999 Leprechaun Days.Request for City Staff,traffic contro��devices
and maintenance equipoment
Attached you will find the most recent listing of needs for street closings,traffic control (barricades,
traffic cones),orange fences,vehicle needs,supplies and equipment needs as well as assistance from
city staff that are required for the 1999 Rosemount Leprechaun Days events.
The streets will need to be closed for the specific events and times as indicated.
The Leprechaun Days committee will be meeting again on Friday, July 16, 1999. Some activities
might change in plans thus creating a change in some needs. If anything does change, I will let you
know as soon as possible. Please let me know if any of these requests cannot be fulfilled.
If you have any questions feel free to contact me at(651)322-6012.
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