HomeMy WebLinkAbout6.d. Budget Amendments CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: July 6, 1999
AGENDA ITEM: Budget Amendments AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director AGENDA�t���� ,�
�
ATTACHMENTS: APPROVED BY:
Council Memo, Resolution, Donation Worksheets i
This item is on the agenda for Council to formally amend the 1999 General Fund budget by
resolution for donation items that Council has previously authorized, covering expenditures made
during the second quarter of 1999.
Rather than bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to have you authorize
the expenditure and amend the budgets at the time the expenditure is made and then periodically
bring to you a resolution that formally amends the budgets for a number of these donation
expenditures. The attached memo and donation worksheets support the figures given in the
resolution.
RECOMMENDED ACTION:
Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1999 BUDGET
ITEMS for the General Fund as outlined in the attached memo.
COUNCIL ACTION:
MEMOR.ANDUM
DATE: July 6, 1999
TO: Mayor&City Council
FROM: Thomas D.Burt,City Administrator
SUBJECT: 2000 Draft Budget
For your review is the first draft of the proposed 2000 budget. The following is explanation of
changes to line items for each budget. Staff has again been very conservative in their line item
budgets with minimal increases.
I plan to have the budget as a discussion item for every month at the work session until the
budget is adopted in December. As you review the budget if I encourage you to call me if you
have questions and as we have done in the past if would like to meet with me individually to
discuss any part of the budget,please let me know.
The greatest increase in this budget is as a result of increases to benefits and wages which
attributes approximately $200,000 or 46%of the proposed$372,800 increase. The remaining
$172,800 increase is due to the following•
EXPENDITURES:
Council
101 41110 O1 307 This line item is up $12,000 for a residential survey.The last survey was
done in 1997 and it is important that we do the survey every 3 to five years
to continue to monitor community satisfaction and needs.
101 41110 O1 319 Increased$12,000 for planning consultant fees.
101 41110 O1 433 League of Minnesota Dues have increased by 5%.
101 41110 O1 437 $700 due to increase in cost.
Total Department budget has increased by $25,400 or 3837%.
Administration
101 41320 O1 437 $200 due to increase in cost.
Total Department budget has increased by$10,500 or 4.09%.
Elections This budget has increased due to 2000 is an election year.
101 41410 Total Department budget has increased by $5,600 or 9333%.
Finance Increase due to wages.
101 41520 Total Department budget has increased by$6,300 or 4.21%
General Government
101 41810 O1 301 A$2,500 increase in auditing cost
10141810 O1 304 $25,000 increase in legal fees to closer reflect history.
Total Department budget has increased by$27,500 or 11.84%
Community Development
101 41910 O1 101 The Fire Marshal's salary has been moved to the Fire Department budget
as consulting services.
101 41910 O1 312 $28,000 has been added for consulting building inspection services, as a
result of the increase in development.However,I will be reviewing the
merits of hiring full time and discussing a plan to accomplish this at an
upcoming work session.
101 41910 O1 341 We are anticipating the retirement of our building Inspector at the first of
the year and this will cover advertisement cost.
101 41910 O1 433 $100 due to increase in cost.
101 41910 O1 437 $100 due to increase in cost.
Total Department budget has increased by$17,700 or 4.35%
Police
101 42110 O1 101 In addition to salary increases the Council directed staff to look into
increasing the Chief's car allowance.To lease a Taurus or equivalent and
the added insurance cost he would have there is a$6,000 annual increase
in cost that is reflected in the salaries &benefits section.
101 42110 O1 202 $100 increase in film developing.
101 42110 O1 203 $500 increase to reflect needs and spending history.
101 42110 O1 217 $3,000 the department will be recruiting more reserves and as a result we
will need to provide uniforms.
101 42110 O1 219 $500 increase to reflect needs and spending history.
101 42110 O1 241 $4,700 added to replace squad long guns.
101 42110 O1 242 $2,500 added to replace body armor for two MAAG team members.
Existing body armor is at the end of its useful life.
101 42110 O1 306 $1,000 to attend career and recruiting fairs per the recruitment plan.
101 42110 O1 319 $4,000 increase for dispatch services with Eagan.
101 42110 O1 321 A$200 dollar increase in cellular phone charges and$10,500 added to
cover T1 line for LOGIS.
10142110 O1 396 A$12,000 increase in software maintenance for moving from ENFORS to
LOGIS and a$200 increase in MDT hook up charges.
10142110 O1 580 $1,000 to set up Chiefls personnel vehicle with radio and lights.
Total Deparhnent budget has increased by$91,700 or 7.12%
Fire
101 42210 O1 208 $100 increase in Fire Marshal supplies.
10142210 O1 305 $1,000 increase to cover the cost of hearing test which are done every
other year.
101 42210 O1 308 $200 increase in instructors fees.
101 42210 O1 310 $1,000 every other year required SCBA testing is done.
101 42210 O1 312 $24,000 for 10 hours a week for contracted fire inspector
101 42210 Ol 313 $300 security contract for building.
101 42210 Ol 331 $400 due to increases in cost.
101 42210 O1 433 $200 could be eliminated in contracted for services.
101 42210 O1 581 $11,000 remaining cost of Cairns Iris helmet. As of May 20, 1999 the
Lions club has raised$16,799.42 to go towards the helmet.
Total Department budget has increased by$24,100 or 13.40 %
Public Works
Government Buildings
101 41940 O1 101 Decrease due to eliminating custodial position and recommending the
services be performed by contract.
101 41940 O1 319 $22,500 increase for contracted janitorial services.
101 41940 O1 381 $2,000 added to cover electric for new public works building.
101 41940 O1 389 $200 due to increases in cost.
Total Department Division budget has decreased by$44,000 or 15.07 %
Fleet Maintenance
101 43100 O1 221 $5,000 due to increases in cost.
101 43100 O1 222 $5,000 due to increases in cost.
Total Department Division budget has increased by$15,200 or 4.75%
Street Maintenance
101 43121 O1 101 Added one additional maintenance worker divided between streets and
parks maintenance.
Total Department Division budget has increased by$30,700 or 4.30%
Parks Maintenance
101 45202 O1 101 Added one addirional maintenance worker divided between streets and
parks maintenance.
101 45202 O1 221 $1,500 increase for safety upgrades to bleachers mandated by State.
101 45202 O1 403 $500 due to increases in cost.
101 45202 O1 409 �8,000 added for contracting lawn service to fertilize lawns at
governmental buildings. $7,500 was reduced from account 216 (fertilizer).
Total Department Division budget has increased by$28,800 or 9.03%
Park& Recreation
101 45100 O1 103 $26,800 added for additional PT building attendants.
101 45100 O1 312 $4,500 added for custodial services in banquet room.
101 45100 O1 321 $800 increase to reflect needs and spending history.
101 45100 O1 401 $1,000 increase to reflect needs and spending history.
101 45100 O1 404 $1,000 increase to reflect needs and spending history.
Total Department budget has increased by$62,600 or 11.55%
REVENUE
Local Government Aid(LGA):has increased by$16,948 per the League of
Minnesota's projections.
Homestead&Agricultural Aid(HACA):has increased by$26,701 per the League of
Minnesota's projections.
Local Performance Aid(LPA): the legislature eliminated this program in the 1999
session.
Internal Revenue Generated: has increased by$31,539 we could budget for more
revenue in building permit revenue,however,caution should because this is not a stable
form of revenue.
Levy(taxes): This is up by$313,100.
Overall this again is a conservative budget that represents needs to continue existing services. At
the upcoming Committee of the Whole meetings staff will look to Council for direction on these
recommendations.
MEMORANDUM
DATE: June 23, 1999
TO: Mayor Busho
Council Members Carroll, Cisewski, Edwards & Wippermann
FROM: Jeff May, Finance Director
SUBJECT: Budget Amendments
This is a request to amend both the revenue and expenditure budgets for the General
Fund and to formally approve the expenditures of donations previously received. This
memo is to show the line by line detail of the actual changes to be made to the budgets,
of which the totals are summarized in the Resolution before you.
GENERAL FUND DETAIL
Detail for Revenues:
101-36230-00-000 (Donations) $ 6,085.72
----------------
Total Revenues $ 6,085.72
Detail for Expenditures:
101-41110-01-439 (Other Miscellaneous Charges) 4,800.00
101-42110-01-208 (Miscellaneous Supplies) 1,285.72
----------------
Total Expenditures $ 6,085.72
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
i RESOLUTION 1999 -
A RESOLUTION APPROVING THE AMENDMENT OF
CERTAIN 1999 BUDGET ITEMS
WHEREAS, the City Council recognizes the need to amend certain items from the 1999
General Fund Operating Budget, the totals which are as follows:
(1) General operating revenues, the total which reflects an increase of$6,085.72;
(2) General operating expenditures, the total which reflects an increase of
$6,085.72;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the amendment of the above listed budget items for the 1999 General
Fund Operating Budget.
ADOPTED this 6th day of July, 1999.
Cathy Busho, Mayor
ATTEST:
Susan M. Walsh, City Clerk
Motion by: Seconded by:
Voted in favor:
Voted Against:
DONATION REVENUE WORRSHEET
� � RSCEIPT OF DONATION
Donation Received on: �� �� �
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Amount Received: $ �Qo
Receipt # for ponation: '��-�(v� �
Purpose of Donation:
Account # f or ponation: rD� -� �•�`�,��
(Must be Liability # assigned for each individual Department)
EXPENDITURE OF DONATION
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Amount to be Spent: $ ��,
To be Spent f rom Acct #: �,�� --� �� �(O —D I--�--��
(Must be Expenditure # corresponding to individual Department)
Purpose of Expenditure: �an� 0�-f
AMENDMEN'P OF BUDGETS
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Amend Donation Revenue Acct #101-36230-00-000 : $
Amend Expenditure Acct # �a�- �- [1 i o '�Ul-�t�I: $ /�. �
(The two dollar amounts should be the same)
���� GENERAL JOURNAL EN'rRY TO ADJUST DONATION LIABILITY #
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Debit : �D��— `�,��,���Donation Liability #) $
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Credit : 101-36230-00-000 $
Journal entry to reduce deferred donation revenue and increase
. donation revenue to actual per council action on
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DONATION REVENUS WORRSHEET
'� . � RECEIPT OF DONATION
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Donation Received on: � .
�-
Amount Received: _ $ �
Receipt # for ponation:
Purpose of Donation: R��
Account # for ponation: �f�l -� �� �c.�� -
(Must be Liability # assigned for each individual Department)
EXPENDITURE OF DONATION
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Amount ta be Spent: $ �bb
To be Spent f rom Acct #: �,O I — � � � (D —�� -'`t'��
(Must be Expenditure # corresponding to individual Department)
iture• �� ' .
Purpose of Expend . l�
AMENDMENT OF BIIDG£TS
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Amend Donation Revenue Acct #101-36230-00-000 : $
��Q : s �-1 t�o "�
Amend Expenditure Acct #,�D1-�'1� �n -01 - �
(The two dollar amounts should be the same)
�,�� GENERAL JOURNAL ENTRY TO ADJIIST DONATION LIABILITY #
Debit: [b�� ��. o��.� (Donation Liability #) $ O�
Credit : 101-36230-00-000 $
Journal entry to reduce deferred donation revenue and increase
donation revenue to actual per council action on
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DONATION R�V�NIIE WORRSHEET
RECEIPT OF DONATION
::
-• Donation Received on: �
Amount Received: $
Receipt # for ponation:
Purpose of Donation: D.A.R.E . PROGRAM
Account # for ponation: 101-22221
(Must be Liability # assigned for each individual Department)
EXP£�NDITURFs OF DONATION
Amount to be Spent: $ /oZ O �• � �
To be Spent from Acct #: 10I-42110-01-208
(Must be Expenditure # corresponding to individual Department)
/� , �
Purpose af Expenditure: _� .;i ,IS . � . ��`�.�uG�•� �t..;J;� 1 �e �
AMENDI�NT OF BIIDGETS
Amend Donat�on Revenue Acct #101-36230-00-000 : $ ��� ��� ��
Amend Expenditure Acct # 101-42110-01-208 $ �c�l ��. ��
(The two dollar amvunts should be the same)
GENERAL JOURNAL ENTRY TO ADJtTST DONATION LIABILITY �
�tS�-
Debit : I01-22221 (Donation Liability #) $ ����•�3
a
Credit : 101-36230-00-000 $ I� �� �
Journal entry to reduce deferred donation revenue and increase
donation revenue to actual per council action on �_ ���� �4gS.
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