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Home My WebLink About6.e. Budget Amendments CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE:�Oc�„ober 5, 1999 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA � 6 �ffi ATTACHMENTS: APPROVED BY: �� Council Memo, Resolution, Donation Worksheets This item is on the agenda for Council to formally amend the 1999 General Fund budget by resolution for donation items that Council has previously authorized, covering expenditures made during the third quarter of 1999. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. .�. RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1999 BUDGET ITEMS for the General Fund as outlined in the attached memo. COUNCIL ACTION: _ •,� MEMORANDUM - . � DATE: September 28, 1999 TO: Mayor Busho Council Members Caspar, Cisewski, Edwards & Klassen FROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101-36230-00-000 (Donations) $ 6,863.18 ---------------- Total Revenues $ 6,863.18 Detail for Expenditures: 1 01-41 1 1 0-01-439 (Other Miscellaneous Charges) $ 4,400.00 101-42110-01-208 (Miscellaneous Supplies) 535.18 101-45100-01-439 (Other Miscellaneous Charges) 1,928.00 : ---------------- Total Expenditures $ 6,863.18 . •,� CITY OF ROSEMOUNT - Da?EOTA COUNTY, MINNESOTA RESOLUTION 1999 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1999 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 1999 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of$6,863.18; (2) General operating expenditures, the total which reflects an increase of $6,863.18; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 1999 General Fund Operating Budget. ADOPTED this 5th day of October, 1999. Cathy Busho, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in favor: Voted Against: pONATION REVENUE WORKSHEET - . y � RSCEIPT OF DONATION Donation Received on: � �C1J q � Amount Received: $ ��.� " Receipt # for ponation: S�„(� Purpose of Donation: t' c�.�n �l Account # for ponation: ��j -- �2,d1�� (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION � Amount to be Spent: $ � d�� To be Spent from Acct # : Ip l - 1-�-� l 1 h -Ol -- �-3�(' (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: (' AMENDMENr OF BUDGETS � Amend Donation Revenue Acct #101-36230-00-000: $ 1�",�`�. � � ' Amend Expenditure Acct # �O t-�t l l O�l-��: $ 1�� (The two dollar amounts should be the same) GENERAL JOIIRNAL ENTRY TO ADJLTST DONATION LIABILITY #. �3� Debit • l�[- o�o�i�;��_(Donation Liability #) $ (�� . � Credit : 101-36230-00-000 $ �ODC�. � Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on , j7 �QQ o ° -a 4. -�s DO�NATION � WORKSHEET � � R$CEIPT OF DONATION Donation Received on: c,� � IQ� Amount Received: $ ��` Receipt # for ponation: ,�—�(p�� Purpose of Donation: Account # f or ponat ion: � U�-- ��, a, �` (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent : $ `�t�JCJ To be Spent from Acct # : ,�Dl--' �1 L \ (� ^DI �'" �-3� (Must be Expenditure # corresponding to individual Department) Pu ose of Expenditure : t-� �`" t' rP AMENDMENT OF BUDGETS �' Amend Donation Revenue Acct #101-36230-00-000 : $ v �� $ �OU �— Amend Expenditure Acct # �D1 �"'� � � �� ' � (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJIIST DONATION LIABILITY # �,.�'� �- Debit : ��7 l '-` �� a� (Donation Liability #) $ � . �— Credit : 101-36230-00-000 $ �v� Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on �'� �-I o ° D �-�a Ss DQNATION F�:VENUE WORRSHEET �- � � � � RBCEIPT OF DONATION Donation Received on: Amount Received: $��D � Receipt # for ponation: ��-� `7� Purpose of Donation: � � � Account # for ponation: (b� - � � �� (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION � Amount to be Spent : $ � �. _ To be Spent from Acct # : �0 ( -- 4'� � � � -��- �� (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: r�C�k�Gc-u.Y� �-Q-6 AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000 : $ � OC�� r � Amend Expenditure Acct # �D(- �-1 ( �D -0�-��: $�C�X�� - (The two dollar amounts should be the same) GENERAL JOUFtNAL ENTRY TO ADJUST DONATION LIABILITY # i tL�/ Debit : ��(�- 7i�� (Donation Liability #) $ � Credit : 101-36230-00-000 $��. � Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on � � �J-� 1 � ° D �'��a 95 DONATION F:EVENffE WORRSEEET � - 'r�RECEIPT OF DONATION Donation "Received on: Amount Received: $ Receipt � for ponation: Purpose of Donation: POLICE EQUIPMENT FUND Account � for ponation: 101-22222 (Must be Liability n assicm.ed for each individual Department) EXpENDSTIIRE OF DONATION �� Amount to be Spent: $ �� Ta be Spent from Acct n: 10I-421I0-OI-208 (Must be Expenditure n corresponding to individual Department) � �� rel� ��r �1/'l�� Purpose of Expenditure: ��' AMENDMENT OF BIIDGETS � P�-�end Donatior_ Revenue Acct �101-36230-00-000 : $ �� Psnend Ex'aenditure Acct n 101-a2110-01-208 $ -'�� / � (The two� dollar amounts should be the same) � Gr�ERAIj J�IIRNrIi, ENTgy Tp p,DJUST DON�,TION LIABILITY # �� - ` _ � � . � / �- Debit: 101-22222 (Donation Liability �} $ �5 Credit : 101-36230-00-000 $ �� I � Journal entry to reduce deferre3 donation revenue ar_d increase donation revenue to actual per council action on !� � � �t• . � � — a��' � ❑ DONATION REVENUE WORKSHEET . � � RECEIPT OF DONATION Donation Received on: February 23, 1999 Amount Received: $ 2,000.00 Receipt#for ponation: #�54239 Purpose of Donation: Rsmt Jaycee Egg Hunt Co-Sponsor-Parks and Recreation Department Account�#for ponation: 101.22223.4 (Must be Liability# assigned for each individual Department.) � EXPENDI'I'URE OF DONATION Amount to be Spent: $ i,928.00 To be Spent from Acct�#: 101-45100-01-439 (Must be Expenditure# corresponding to individual Department.) Purpose of Expenditure: Jaycee Egg Hunt AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $ 1,928.00 Amend Expenditure Acct#101-45100-01-439 $ 1,928.00 (The two dollar amounts should be the same.) ��j GENERAI,JOURNAL ENTRY TO ADJUST DONATION LIABILITY# _� Debit: 101-22223.4 (Donation Liability#) $ 1,928.00 Credit: 101-36230-00-OQO $ 1,928.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on � -3 -S 5 w:\egghunt\991donarev ❑ G � —11,5�