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Home My WebLink About6.d. Donation Account Expenditure for Parks and Recreation Department CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: OCTOBER 5, 1999 AGENDA ITEM: Expenditure Approval From Donation Account - AGENDA SECTION: Parks and Recreation De artment CONSENT PREPARED BY: Dan Schultz, Parks and Recreation Director AGE • -- �:�. - A1'TAC��NTS: Donation revenue worksheets APPROVED BY:�IJ� 1� This is a request for Council to approve the expenditure of$ 10,418.14 from the donation account for the Veteran's Memorial for materials and installation, $ 812.92 for Arbor Day trees, $ 656.25 for Safety Camp t- shirts, and $ 1,300.00 for the partial installation of the bricks at the Central Park Patio of Donors. Over thirty-five different donations were made to help fund the work on Veteran's Memorial. The Safety Camp donations came from Dakota Electric, First State Bank of Rosemount and Toombs Insurance. Dakota. Electric made a donation for the Arbor Day Trees. The funds collected from the brick sales for the Central Park Patio of Donors covered a portion of the installation cost. RECOMMENDED ACTION: Motion to approve the expenditure of$ 10,418.14 for the Veteran's Memorial, $812.92 Arbor Day, $ 656.25 for Safery Camp, and $ 1,300.00 for the Central Park Patio of Donors and to approve the amendments to the budget as given to the attached donation revenue worksheets. PARKS AND RECREATION COMMITTEE ACTION: D.ONATION REVENUE WORKSHEET - - � � RECEIPT OF DONATION Donation Received on: Amount Received: $ 17,239.50 Receipt# for ponation: # Purpose of Donation: Veterans Memorial Account# for ponation: 101.2222324 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 10, 418.14 To be Spent from Acct#: 101�5100-01-439 (Must be Expenditure# corresponding to individual Department.) Purpose of Expenditure: Veterans Memorial AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $ 10,418.14 Amend Expenditure Acct#101-45100-01-439 $ 10,418.14 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223.24 (Donation Liability#) $ 10,418.14 Credit: 101-36230-00-000 $ 10,418.14 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10/5/99 I20NATION REVENUE WORKSHEET - . � � RECEIPT OF DONATION Donation Received on: 5\5\99 Amount Received: $ 812.92 Receipt# for ponation: # Purpose of Donation: Arbor Day Account�# for ponation: 101.22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 1, 300.00 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure# conesponding to individual Department.) Purpose of Expenditure: Arbor Day AMENDMENT OF BUDGETS Amend Donation Revenue Acct�#101-36230-00-000: $ 812.92 Amend Expenditure Acct#101-45100-01-439 $ 812.92 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability 1� $ 812.92 t Credit: 101-36230-00-000 $ 812.92 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10/5/99 DONATION REVENUE WORKSHEET � '�, � � RECEIPT OF DONATION Donation Received on: August 20,1999 Amount Received: $ 900.00 Receipt#for ponation: #55753($500.00)�•55833 ($200.00)&#55834 ($200.00) Purpose of Donation: Safety Camp 1999 Account#for ponation: 101.22223.25 (Must be Liability#{ assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 656.25 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure# conesponding to individual Department.) Purpose of Expenditure: Camp t-shirts AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $ 656.25 Amend Expenditure Acct#101-45100-01-439 $ 656.25 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223.25 (Donation Liability#) $ 656.25 Credit: 101-36230-00-000 $ 656.25 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10/5/99 DONATION REVENUE WORKSHEET _ - '�, � � RECEIPT OF DONATION Donation Received on: 1\6\99 Amount Received: $ 1,300.00 Receipt#for ponation: # Purpose of Donation: Brick Patio Account# for ponation: 101.22223.23 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 1, 300.00 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure# corresponding to individual Department.) Purpose of Expenditure: Veteran's Memorial AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $ 1,300.00 Amend Expenditure Acct#101-45100-01-439 $ 1,300.00 (The two dollar amounts should be the same.) � GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223.23 (Donation Liability#) $ 1,300.00 Credit: 101-36230-00-000 $ 1,300.00 Joumal entry to reduce defened donation revenue and increase donation revenue to actual per council action on 10/5/99