HomeMy WebLinkAbout6.e. 1999 Public Safety Dispatch Agreement CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: FEBRUARY 2, 1999
AGENDA ITEM: AGENDA SECTION:
1999 PUBLIC SAFETY DISPATCH AGREEMENT CONSENT
PREPARED BY: GARY KALSTAB N, CHIEF OF POLICE AGENDA _ �
ATTACHMENTS: CONTRACT APPROVED BY:
The Council is being asked to approve the Public Safety Dispatch Agreement with the City of
Eagan. Cost of the services are $46, 307, which is a three percent increase from the 1998
agreement.
There were procedural changes made in 1998 that resulted in a thirty-three percent increase in
the number of Rosemount incidents handled by dispatch. The changes included routing calls for
service to the dispatch center during our office hours rather than having our support staff
dispatch the calls, requiring officers to notify dispatch of traffic stops and other officer
generated contacts. This has allowed our support staff to focus on their primary duties and to
more accurately track the number of calls for service received on an annual basis. Also, officer
safety is increased by having dispatch aware of the officers ' activity and location in case an
officer does request assistance.
RECOMMENDED ACTION:
Motion to approve the Public Safety Dispatch Agreement for 1999.
COUNCIL ACTION:
PUBLIC SAFETY DISPATCH AGREEMENT
THE CITY OF EAGAN AND THE CITY OF ROSEMOUNT
THIS AGREEMENT is made and entered into this 1 st day of Januarv, 1999 by and
between THE CITY OF EAGAN, Dakota County, Minnesota, (hereinafter "Eagan") and TI�
CITY OF ROSEMOUNT, Dakota County, Minnesota, (hereinafter"Rosemount").
WITNESSETH:
WF-�REAS, Eagan and Rosemount are authorized by Minn Stat. §412.221 to establish,
equip, and operate a police department to protect and safeguard life and properiy and to furnish
police protection in each of the parties' respective municipality; and
WHEREAS, Eagan and Rosemount are authorized by Minn Stat. §436.05 and §471.59 to
enter into this Agreement for the furnishing of police and fire dispatch services by Eagan on behalf
of Rosemount; and
WHEREAS, Rosemount has requested and Eagan has accepted the provision of dispatch
services, subject to the terms and conditions contained herein; and
WI�REAS, police and fire dispatch services by the Eagan Police Department on behalf of
Rosemount are required in order that emergency calls for police and fire services within
Rosemount are effectively received and dispatched to the appropriate Rosemount public safety
units; and
WI-�REAS, Rosemount acknowledges the benefit to the operation of the Rosemount
Police and Fire Departments by the availability of such dispatch services and determines it is in the
best interest of Rosemount and the public to provide compensation to Eagan for the services
referred to above.
NOW, THEREFORE, it is mutually agreed by Eagan and Rosemount hereto as follows:
A. POLICE AND FIRE DISPATCH SERVICES
1. Eagan Public Safety Answering Point ("EPSAP") shall dispatch Sunday
through Saturday, 24 hours per day, Rosemount police emergency calls to
the appropriate Rosemount police public safety units via radio or shall relay
emergency calls by telephone to designated telephones when radio
communications cannot be obtained. Rosemount shall install appropriate
9-1-1 telephone lines and radio equipment into the EPSAP for the receiving
and dispatching of emergency police calls as deemed necessary by
Rosemount and shall be solely responsible for the costs incurred therefor.
' 2. Eagan shall dispatch, Sunday through Saturday, 24 hours per day,
Rosemount fire emergency calls to the extent that EPSAP shall answer
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emergency calls and place the calls to the Rosemount Fire Department but
shall not undertake any fire vehicle dispatching for Rosemount Fire
Department. Rosemount shall install appropriate 9-1-1 telephone lines and
radio equipment into the EPSAP for the receiving and dispatching of
emergency fire calls as deemed necessary by Rosemount and shall be solely
responsible for any and all costs incurred therefor.
3. Rosemount shall provide for and answer all its police business office and
non-emergency telephone calls l�ionday through Friday during the hours of
7:00 a.m. to 7:00 p.m., excluding those days which the City of Rosemount
recognizes as holidays, and shall not cause such telephone calls to be
transmitted to the EPSAP. EPSAP shall be responsible for such calls
during those days and hours not designated above as Rosemount's
responsibility.
4. EPSAP personnel shall log all incoming police and fire emergency calls and
set forth the time, date, event, public safety unit dispatched and name of
complainant, when available. An audio-tape of all emergency calls shall be
made and be made available to Rosemount to monitor at a reasonable time
at the EPSAP. Tapes shall be kept on file for twenty-eight (28) days and
then erased, except that tapes shall be kept on file for a longer period upon
a written request from Rosemount for a specific tape.
5. All dispatching services performed and fumished under this Agreement
shall be in accordance with the EPSAP policies and procedures.
6. The acquisition of radio equipment by Rosemount and, any modification
thereto, shall be made at the expense of Rosemount.
7. Any Eagan police or fire personnel acting under this Agreement shall not
by reason thereof be classified as an employee of Rosemount.
B. COMPENSATION AND EXPENSE REIl�IBURSEMENT
1. Rosemount agrees to pay Eagan the following monies as and for the police
and fire dispatch services as described in Paragraph a.l. herein:
a. For Calendar Year 1999:
1. The total convactual amount for 1999 services equals
$46,307. Rosemount will remit this amount to Eagan no
later than 30 days after receipt of invoice. Future billings
will �e adjusted by the percentage of increased cost of
operations for Eagan dispatch. This amount will be
recalculated annually.
2. Rosemount shall reimburse Eagan for any compensatory payments made by
Eagan to its dispatch personnel for court preparation or appearances as
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witnesses for Rosemount police or fire dispatching matters.
C. TERM AND REMOVAL
1. This Agreement shall become effective on January 1, 1999 and shall
terminate on December 31, 1999.
2. In the event Rosemount terminates or otherwise cancels -this agreement
prior to its ternunation date, Rosemount shall, nevertheless, be bound by
the terms of payment under this Agreement and shall not be entitled to
reimbursement of any monies paid under this Agreement.
D. LIABILITY
1. Rosemount agrees to indemnify, defend and hold Eagan harmless from any
claims, demands, actions, or causes of action arising out of any act or
omission on the part of Eagan or its agents, servants or employees in the
performance of or with relation to any of the work or services performed
or furnished by Eagan under this Agreement. Nothing herein shall be
deemed a waiver by either the city of Eagan or the city of Rosemount of
the limitations on liability set forth in Minnesota Statutes, Chapter 466.
E. ALTERATION OR MODIFICATION OF AGREEMENT
1. Any alteration, variation, modification or waiver of any provision of this
Agreement shall be valid only after it has been reduced to writing and duly
signed by both parties.
2. This Agreement shall constitute the entire A.,,�reement between the parties
and shall supercede all prior oral or written negotiations or agreements
relating to the subject matter hereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and year first written above.
APPROVED AS TO FORM: CITY OF EAGAN �
Eagan City Attorney By: Patricia E. Awada
Dated: Its: Mayor
By: E. J. VanOverbeke
Its: City Clerk
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APPROVED AS TO FORM: CITY OF ROSEMOUNT
Rosemount City Attorney By: Cathy Busho
Dated: Its: Mayor
By: Susan Walsh
Its: City Clerk
STATE OF NIINNESOTA )
) ss.
COUNTY OF DAKOTA )
On this day of , 1999, before me a Notary Public within and for
said County, personally appeared PATRICIA E. AWADA and E. J. VanOVERBEKE to me
personally known, who being each by me duly sworn, each did say that they are respectively the
Mayor and Clerk of the City of Eagan, the municipality named in the fore�oing instrument, and
that the seal affixed on behalf of said municipality by authority of its City Council and said Mayor
and Clerk acknowledged said instrument to be the free act and deed of said municipality.
Notary Public
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STATE OF MINNESOTA ) '
) ss.
COUNTY OF DAKOTA )
On this day of , 1999, before me a Notary Public within and for
said County, personally appeared CATHY BUSHO and SUSAN WALSH to me personally
known, who being each by me duly sworn, each did say that they are respectively the Mayor and
Clerk of the City of Rosemount, the municipality named in the foregoing instrument, and that the
seal affixed on behalf of said municipality by authority of its City Council and said Mayor and
Clerk acknowledged said instrument to be the free act and deed of said municipality.
Notary Public
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