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Home My WebLink About6.d. Budget Amendments CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: April 6, 1999 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA Iy�G� � � F � 1f I ATTACHMENTS: APPROVED BY:�� Council Memo, Resolution, Donation Worksheets � � i This item is on the agenda for Council to formally amend the 1999 General Fund budget by resolution for donation items that Council has previously authorized, covering expenditures made during the first quarter of 1999. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1999 BUDGET ITEMS for the Genera� Fund as outlined in the attached memo. COUNCIL ACTION: MEMORANDUM DATE: March 30, 1999 TO: Mayor Busho Council Members Carroli, Cisewski, Edwards & Wippermann FROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101-36230-00-000 (Donations) $ 3,390.03 ---------------- Total Revenues $ 3,390.03 Detail for Expenditures: 101-42110-01-208 (Miscellaneous Supplies) 1,680.70 101-42210-01-586 (Computer Equipment Purchases) 1,709.33 ---------------- Total Expenditures $ 3,390.03 � CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1999 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1999 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 1999 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of$3,390.03; (2) General operating expenditures, the total which reflects an increase of $3,390.03; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 1999 General Fund Operating Budget. ADOPTED this 6th day of April, 1999. Cathy Busho, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in favor: � Voted Against: DONATION R:EVENUE WORRSHEET RECEIPT OF DONATION �• Donation Received on: ' Amount Received: $ Receipt # for ponation: � Purpose of Donation: D.A.R.E. PROGRAM Account # for ponation: I01-22221 � (Must be Liability # assigned for each individual Department) EXPENDITQRS OF DONATION Amount to be Spent: $_ �(� , �� . . To be Spent from Acct #: 101-42110-01-208 (Must be Expenditure � corresponding to individual Department) Purpose af Expenditure: . .A,(�� . ��'Y.l ; �..'t � �CS AMENDI�NT OF BUDGETS � � Amend Donation Revenue Acct #101-36230-00-000 : $ �ie . `�I � Amend Expenditure Acct # 101=42110-01-208 $ �ic� . Sg (The two dollar amounts �should be the same) �Y� GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit : 101-22221 (Donation Liability #) $ g� •� � Credit : 101-36230-00-000 $ �r.S � Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 3' � 'S `� �,r--_,��. _ _ , .� o e � '_ ;""., , _ s`�� 3-Id � DONATION F�EVE.'N'QE W�RKSHEET RECEIPT OF. DONATION Donation Received on: Artount Received: $ • Receipt � for ponation: purpose of Donation: POLICE EQUIPMENT FUND A.ccount n for ponatioa: 10I-22222 (Must be Liability � a.ssiar_ed fvr each individual Department) • �Xp�IDITURE OF DONATION � Amount ta be Spent: $ �� 'T_'o be S�e^_t fracn Acct �: IOI-42?10-01-208 (�Iust be Ex�enditure tt carr�s�cnding to i�.dividual Depa=tment) ��_trnose of Expenditure: �G � �� ' C�C-� AMEr7DMENT OF HUDGETS �p � v nue Acc� �101-36230-�0-000 : $ f� J�•�� P1-nend Dor_at_on Re e �nend Expenditure Acct � 101-421I0-01-208 $ /�'��.�a (The two dollar amounts should be the same) �c.�C� G'�'`�ERAI1 J�IIRN�I, EN�y Tp ADJIIST DONATION LIABILITY # Debit :� 101-22222 (Donatior_ Liability �) $ ��1 �',� $ � �q3�� Crecit: 101-3623Q-00-Q00 Journal entry to reduce deferre3 donation revenue ar_d increase donation revenue to actual per council action on - a " �l . 0 (� � � �-��a �� t � DONATION REVENUE WORRSHEET RECEIPT OF DONATION • Donation Received on: /� � 3 t�� Amount Received: $ �� Receipt # for ponation: �O� Purpose of. Donation: brii v� }�" Account # for ponation: �d/ `� �02� �� (Must be Liability # assigned for each individual Department) EXPENDITIIRE OF DONATION ' � � / �f 33 Amount to be Spent : . $ / / � �} To be Spent from Acct # : / �/� ��/ � �� U � (Mus� be Expenditure # corresponding to individual Department) Purpose of Expe:7diture : r fJ �v�c � � . . AMENDMENT OF BUDGETS � - � �j q33 Amend Donation Revenue Acct #101-36230-00-000: $ I /0 � e - Amend Expenditure Acct #f�/``f O��'j� �� $ � �� 3-� (The two dollar amounts should be the same) , � GENER.AL JOURNAL ENTRY �TO ADJUST DONATION LIABILITY # - - � . Debit : �� D�'�� (Donation Liability #? $ �� _ 933 Credit : 101-36230-00-000 . $ 7O�' Journal entry" to reduce deferred donation revenue and increase donation revenue to actual per council action on �'-"j�`� / 0 -- . ❑ 3 jt-SS -