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HomeMy WebLinkAbout2.c. Famiy Resource Center Advisory Committee Structure CITY OF ROSEMOUNT � • EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL COMMITTEE OF THE WHOLE DATE: AGENDA ITEM: Rosemount Family Resource Center Advisory AGENDA SECTION: Committee PREPARED BY: Jim Topitzhofer, Parks and Recreation Director. AGENDA NO. a . � _ ATTACHMENTS: Rosemount Family Resource Center Lease APPROVED BY: Agreement ��� I am requesting City Council's direction regarding the establishment of an advisory function for the Rosemount Family Resource Center. Although we are not required to establish such a group, we did make mention of a such a committee in the lease agreement with CAC because we wanted to have a way to make sure that service providers were using the Center in accordance with the youth initiative grant. Please refer to the highlighted areas of the attached lease agreement. I do not envision creating a committee as a policy making group for the providers of the Family Service Center. These providers have their own boards and committees to set policy. Rather, I suggest an advisory committee would serve the function of reviewing and evaluating program reports from providers with respect to compliance of youth initiative grant guidelines. Therefore, the scope of responsibility is rather limited for this group and perhaps would only meet a few times each year. In lieu of creating a new committee, I recommend we delegate the responsibility of an annual evaluation of providers of the Rosemount Family Service Center to the Parks and Recreation Committee. If the City Council is agreeable with this recommendation, I will discuss this matter with the Parks and Recreation Committee at our next meeting. RECOMMENDED ACTION: COUNCIL ACTION: . . ROSEMOUNT FAMILY RESOURCE CENTER LEASE AGREEMENT This Agreement, Made this day of , 1998 by and beriveen the City of Rosemount, l�IN, a Minnesota municipal corporation, party of the first part,hereinafter called Lessor, and Community Action Council (CAC), a Minnesota association,party of the second part, hereinafter called Lessee; V�IITNESSETH. That the said party of the second part, in consideration of the rents and covenants hereinafter mentioned, does hereby hire and take from the said party of the first part, the following described premises, situated in the City of Rosemount, the County of Dakota, and the State of Minnesota, solely owned by the City of Rosemount viz: The Rosemount Family Resource Center building and parking lot located on the following describing property: The West 205 feet of the north 532 of the Northeast Quarter of the Southeast Quarter, Section 30, Township 115, Range 19, eYcept the South 212.5 feet thereof. 1. TO HAVE AND TO HOLD, The said premises just as they are,without any liability of obligation on the part of said Lessor of making alterations, improvements or repairs of any kind on or about said premises,for the term of ten (10) years from November 1, 1998, fer the following purposes,to-wit: serving children and families in the community through services such as crisis intervention with food, providing clothing and housing assistance, parenting support, academic support through � mentorship, child care assistance, violence prevention outreach, recreation, and related activities which Lessee will provide to the community. This lease is entered into for the purpose of providing such services as a govemmental program of Lessor, described above in this paragraph, as authorized by Minnesota Statutes sections 412.211 and 412.221, Subd. 2,in accordance with the Youth Initiative Grant. As consideration for this lease, Lessee w111 establish, manage, operate, and maintain the government program described above and allow, encourage, and support participation from other service organizations, including but not limited Rosemount � Partnership Program, U of M E�ctension Service -Dakota County,I.S.D. #196, Dakota County, Shepard of the Valley Lutheran Church, and Dakota Partnerships for Healthy Communities,to conduct programs jointly with Lessee at the premises. Lessee will keep and maintain the said premises during the aforesaid term and quit and deliver up the said premises to said Lessor peaceably and quietly at the end of the aforesaid term or at any previous termination thereof for any cause, in as good order and condition and state of repair, reasonable use and wearing thereof and inevitable accidents excepted, as the same now are or may be put into by said Lessor or by said Lessee. 2. That said Lessee will put and keep said premises continually in a neat clean, and respectable condition, including the water closets, and will keep the sidewalks in front and along said premises cleared of ice and snow or other obstructions or objectionable things, also all ashes, garbage, and refuse of any kind to be removed at said Lessee's expense. That said Lessee will not keep or allow any liquors or beverages of any intoxicating nature or tendency, to be sold, kept or tolerated on said premises, nor any gambling nor other immoral practice. The said Lessee will not make or suffer any waste thereon or thereof,and will not assign or underlet said premises or any part thereof without the written consent or said Lessor,written and signed on the back of this lease, and will not to use said premises nor any part thereof for any purpose called extra hazardous by insurance companies. Said Lessee also agrees to replace all glass now or hereafter broken on said premises during said term, and pay for all the heating, city water, storm and sanitary sewer disposal chazge or rental, insurance liability, or any other service used thereon during the same time. 3. The said Lessee agrees to put and keep all skylights,fire-escapes, plumbing, toilets, sinks, pipes, drains,water-meters, steam pipes and radiators in and for said premises in good order and repair at said Lessee's own cost and expense during said term. 4. The said Lessee agrees at said Lessee's own cost and expense during the term of this lease to put and keep said premises in good and substantial repair, provided that Lessor shall be responsible for mowing of grass and replacement, seeding or maintenance of grass as required and necessary repairs to the structure of the premises. 5. The said Lessee agrees at said Lessee's own cost and expense to put and keep said premises in such condition that they will comply with all Federal, State and Municipal laws, Charters, Ordinances and Regulations, and furnish at said Lessee's o«�n risk, cost and expense any additional plumbing, ventilation, fire escapes, fire protection or other improvements required by State, Municipal other lawful authorities. 6. The said Lessee covenants and agrees at said Lessee's own risk, cost and expense, to keep all plate glass, if any, on said premises insured against loss or injuries, at all times during said term, in a first-class insurance company, satisfactory to said Lessor, and will deliver the policy of such insurance to the said Lessor or Lessor's Agent, and exhibit receipts for the premiums thereon upon demand within a reasonable time thereafter. The said Policy to be written in the name of said Lessor if requested. 7. The said Lessee agrees that the said Lessor shall not be holden or liable for any loss or damage which may be sustained by the said Lessee or others by the reason of the freezing, bursting, overflowing or defect of any water, se�ver, gas or steam pipes, closets or sinks, in or about said premises or from premises overhead, nor for any loss or damage which directly or indirectly may be sustained by water, sewer, or gas, nor for loss or damage caused by water, ice or snow from roof, skylights,trap-doors or otherwise,nor for loss or damage by reason of the present or future condition of repair of said premises or for loss or damage arising from acts or omissions of said Lessee or other tenants or occupiers. S. The said Lessee agrees to permit said Lessor or Lessor's Agent, contractors or employees at said premises on all reasonable times,to view it or show it to parties wishing to purchase, lease, or to make repairs, alterations or improvements to the building which is herein leased, and insert such tools, appliances and pipes as they may deem necessary for the purpose of making said repairs, alterations and improvements, said Lessee hereby waiving any and all claims and demands for loss or damage or diminution of rent on account thereof, or on account of any obstruction to sidewalk,entrance or windows, also permit for rent signs to be put and remain within leased premises 30 days before the expiration of within terms,without hindrance or molestation. 9. Lessee will provide an initial program report and annual budgets which show program � revenues and expenses for the Lessee's programs in a form satisfactory to the Lessor and any other reports which may be requested by the Lessor. Failure to do so will result in loss of all Lessee's tenants rights on premises. In the event the Lessor establishes a citizen advisory board, Lessee will meet and confer with said board. 10. That in case the buildings on said demised premises shall, without any fault or neglect on the part of said Lessee or of said Lessee's servants or employees be destroyed,or be so injured by the elements or any cause, as to be untenantable and unfit for occupancy, then the liability of said Lessee for the rent of said premises thereafter, and all right to the possession thereof, shall at � once cease. 11. If said leased premises shall be appropriated to or used for any other purpose or use than is hereinbefore specified; or if any liquor, gambling or other immoral practices are allowed on said premises, or any damage or waste shall be made thereon; or if any part of said premises shall be underlet or this lease assigned without the consent of the Lessor on the back of this lease as above specified; or if any term, condition or covenant of this lease on the part of said Lessee or to be by said Lessee kept or performed, shall be violated or neglected and such violation continues for ten(10) days after written notice from Lessor to Lessee,then and in either of said cases the said Lessee does hereby authorize and fully empower said Lessor or Lessor's Agent to cancel and annul this lease at once, and to re-enter and take possession of said premises immediately, and by force if necessary, without any prior notice of intention to re-enter, and remove all persons and their property therefrom, and to use such force and assistance in effecting and perfecting such removal as said Lessor may deem advisable to recover at once full and exclusive possession of all said premises, whether in possession of said Lessee or of third persons, or vacant; or said Lessor or Lessor's Agent may at their option at any time after such default or violation of condition or covenant, re-enter and take possession of said premises,without such re-entering working a forfeitures of the rents to be paid and the covenants to be kept by said Lessee for the full term of this lease. 12. That in case the buildings on said demised premises shall, without any fault or neglect on the part of said Lessee's servants or employees be destroyed, or be so injured by the elements or any cause as to be untenantable and unfit for occupancy,then the liability of said Lessee for the rent of said premises thereafter, and all right to the possession thereof, shall at once cease. 13. This agreement may be terminated without cause upon 60 days written notice by either party. , . 14. AND IT IS MUTUALLY AGREED, That all the covenants,terms and conditions of this lease shall extend,apply to and firmly bind the heirs, executors,administrators, successors and assigns of the respective parties hereto as fully as the respective parties are themselves bound, but this provision shall not authorize the assignment or underletting of this lease contrary to the provisions hereinbefore contained. IN TESTIMONY WHEREOF, The said parties have signed, sealed and executed this instrument in duplicate the day and year first above written. Signed, Sealed and Delivered in Presence of (seal) (seal) (seal) (seal) PERSONAL ACKNOWLEDGMENT ��.{�� �``� SS. On this day of , 1998 County of before me personally appeared to me known to be the person described in and who executed the foregoing instrument, and acknowledged that he/she executed the same as free act and deed. (SEAL) Notary My commission expires 19_ County ACKNOWLEDGMENT OF CORPORATION State of SS. On this day of , 1998 County of before me personally appeared • to me personally known who being duly sworn, did say that he/she is the of , a corporation; that the seal a�xed to the foregoing instrument is the corporate seal of said corporation, and that said instrument was executed by authority of its Board of Directors; and the said acknowledges said instrument to be the free act and deed of said corporation. (SEAL)