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Home My WebLink About6.g. Budget Amendments � CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: December 21, 1999 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA . . '�� '� � ATTACHMENTS: APPROVED BY: Council Memo, Resolution, Donation Worksheets � This item is on the agenda for Council to formally amend the 1999 General Fund budget by resolution for donation items that Council has previously authorized, covering expenditures made during the fourth quarter of 1999. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1999 BUDGET ITEMS for the General Fund as outlined in the attached memo. COUNCIL ACTION: MEMORANDUM DATE: December 16, 1999 TO: Mayor Busho Council Members Caspar, Cisewski, Edwards & Klassen FROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This memo is to show the line by line detail of the actuat changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101-36230-00-000 (Donations) $33,976.20 Total Revenues $33,976.20 Detail for Expenditures: 101-41110-01-439 (Other Miscellaneous Charges) $ 6,293.71 101-45100-01-439 (Other Miscellaneous Charges) 27,682.49 Total Expenditures $33,976.20 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1999 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1999 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 1999 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of$33,976.20; (2) General operating expenditures, the total which reflects an increase of $33,976.20; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 1999 General Fund Operating Budget. ADOPTED this 21 st day of December, 1999. Cathy Busho, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in favor: Voted Against: DONATION REVENUE WORKSHEET RECE T OF DONATION Donation Received on: � �� . � � . . : Ainount Received: � � � �� . ` Receipt # for ponation: . Purpose of Donation: � �` Account # for ponation: �`�� °� �' �'�� (Must be Liability # assigned for each individual Department) . EXPENDITURE OF DONATION �, Amount to be Spent: $ �� To be Spent from Acct #co�.fZ( S ondi g to ind d�ual Department) (Must be Expenditure # � Purpose of Expenditure: c ��'��- � � AMENDMENT OF BUDGETS � �� ' . � f �— . mend Donation Revenue Acct #101-36230-00-000 : $ I� � — A �--- Amend Expenditure Acct �� — `�1 l 1 o DI--�3�= $ � � ` (The two dollar amounts should be the same) GENER.AL JOURNAL ENTRY TO ADJUST DONATION LIABILIT� � Debit: �t7�� -- a��•�� (Donation Liability #) $ ��• �_ '" $ . �� . Credit: 101-36230-00-000 � • � � Journal entry �to.reduce deferred donation revenue .and -increase . t�-� -- q donation revenue to actual per council action on , DONATION REVENUE WORKSAEET RECEI OF DONATION � . Donation Received on: �r � �� . .--, . � Amount .Received: � $��s Receipt # for ponation: ��2. Purpose of Donation: ��lD �``'� , �`r Account # for ponation: ��l'—�� aS' � (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION ,�. Amount to be Spent: $ �� To be Spent f rom Acct #� ��D � �' `�"` � � U '� a � �� . (Must be Expenditure # corresponding to i�ividual Department) Purpose of Expenditure: �,I �v�'L� ��'� � AMENDMENT OF BUDGETS . � �, Amend Donation Revenue Acct #101-36230-00-000 : $ ��d� � Amend Expenditure Acct # I D L la be tD �ame��• $ � (The two dollar amounts sho GENERAL JOURNAL ENTRY TO ADJUST DONATION LIA�ITY # Debit • (�� — `�� o�.� (Donation Liability #) $�b� � Credit : 101•-36230-00-000 $ .� � ' Journal entry to reduce cleferred donation. revenue and �increase � donation revenue to actual per council action on ��.'��' " f DONATION REVENUE WORRSHEET RECEIPT OF DONATION Donation Received on: b�-• � ► � t `� " Amount Received: $ � �� . n Receipt # f or ponation: ��(� 1 � , _. Purpose of Donation: o��GU�Q � � �-�'�/� Account # f or ponation: b� ' �'.�� (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ ��d� � � � To be Spent from Acct # : �� '' `i �( � ��' � � �' `� 3 / (Must be Expenditure # corresponding to individual Department) cn� ��-�- Pu ose of Expenditure : c�-r �f.l� � ��✓u/� �P AMENDMENT OF BIIDGETS Amend Donation Revenue Acct #101-36230-00-000 : $ 1�� 0 Amend Expenditure Acct # 1��- N 1110-01 - �3°l � $�D00 � �� (The two dollar a�ounts should be the same) GENERp,I, �7ptTRNAL ENTRY TO ADJIIST DONATION LIABILITY # . Debit • ��o2ad��s (Donation Liability #) $ �O�O, �O Credit: 101-36230-00-000 $...�.�00` �� Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on la-ai` 9� DONATION REVENUE WORKSHEET . RECEIPT OF DONATION �� Donation Received on: /�r�� `1 � � �� . � - Amount Received: � $ �� Receipt # for ponation: � CQ3 - , Purpose of Donation: �l�r �— r� Account # f or ponat ion: ��1-"' �� a a� (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent : $ �� To be Spent from Acct #: �4.��-- � 1�_� tr -- d1 --4-� � � (M u s t b e Ex penditure # corresponding to individual D partment) � �Purpose of Expenditure : ar'�.� r ► � AMENDMENT OF BUDGETS . �� Amend Donation Revenue Acct #101-36230-00-000 : $��i� ► • �� Amend Expenditure Acct #Jb�!'�L � � � "b�`�'�'�� $ � SD� � (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit : �� — `�+'��,� (Donation Liability #) $ ��^ Credit : 101-36230-00-000 $ �� Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on a— �" _1 norrATzox x�v�x� WORRSHEET RECEIPT OF DONATION Donation Received on: �`—�" � �7 Amount Received: $ �-i Q�'- `7 ( _ Receipt � for ponation: �� purpose of Donation: � �'� � � �`S�� Account r for ponation: �f�[ `- � �� (Must be Liability T assigned for each individual Department) E%PE2�IDITIIRE OF DONATIOII � Amount ta be Spent: $ ' �( � �t�� To be Spent fron Acct n: �fl� " `f I ! � � `� �' `�"3`� (Must be Expenditure ; corresponding to individual Department) purpose of Expenditure: t' 1��7 C��n m��.Y�e � � A2�,ENDbiELFT OF BIIDGETS Amend Donation Revenue ALct *101-36230-00-000: $� � �3�7 � Amend Expenditure Acct ; �� ""�� 8 �D� " �� = $ ��p �� (The two dollar amounts should be the same) GENERAL JOIIRNAL ENTRY TO AD.TIIST DONATION LIABILITY � � Debit: �E� � � � �' �S f Donation Liability ;) $ J� ' � ` Credit: 101-36230-00-000 $ �l ��' `� J�_L. 1 /1'i�n A^l/1 A � � `�� Jvv Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on ��`' �� DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 1-29-99 Amount Received: � 1,000.00 Receipt# for ponation: � Purpose of Donation: Adopt-a-park(RAAA soccer) Account# for ponation: 101.22223.5 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: S 240.60 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Adopt -a- Park (RAAA soccer) AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: S 240.60 Amend Expenditure Acct#�101-45100-01-439 S 240.60 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223.5 (Donation Liability#) S 240.60 Credit: 101-36230-00-000 S 240.60 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 12/21/99 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: August 10, 1999 Amount Received: $ 300.00 Receipt#for ponation: # 55754 Purpose of Donation: Leprechaun Days Account# for ponation: 101.22223.8 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 300.00 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure�t corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days Supplies A11�IEh'DI�NT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $ 300.00 Amend Expenditure Acct#101-45100-01-439 $ 300.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIA.BILITY# :�� Debit: 101-22223.8 (Donation Liabiliry�) $ 300.00 Credit: 101-36230-00-000 $ 300.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 11/2/99 o ��-;;►�_ , i�' � �i , . DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: January 27, 1999, June 28, 1999 Amount Received: $ 1,000.00 & $ 50.00 Receipt# for ponation: # 54102 & 55685 Purpose of Donation: Rosemount Teen Night Account# for ponation: 101.22223.21 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 524.21 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Rosemount Teen Night A1�iENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $ 524.21 Amend Expenditure Acct#101-45100-01-439 $ 524.21 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223.21 (Donation Liability tf) $ 52421 Credit: 101-36230-00-000 $ 524.21 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 12/21/99 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: January 27, 1999, June 28, 1999 Amount Received: �a 1,000.00 & $ 50.00 Receipt# for ponation: # 54102 & 55685 Purpose of Donation: . Rosemount Teen Night Account# for ponation: 101.22223.21 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION � Amount to be Spent: �a 559.50 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Rosemount Teen Night � . AMENDMENT OF BUDGETS Amend Donation Revenue Acct�101-36230-00-000: $ 559.50 Amend Expenditure Acct#101-45100-01-439 $ 559.50 (The two dollar amounts s�ould be the same.) � GENERAL JOURl'�'AL ENTRY TO ADNST DONATION LIABILITY# ��-1�3 Debit: 101-22223.21 (Donation Liabiliry#) $ 559.50 Credit: 101-36230-00-000 $ 559.50 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 11/2/99 o ° �' �. _ \ 1�—Y S � DONATION REVENUE WORK�SHEET - . ',, ' � ' RECEIPT OF DONATION Donation Re�eived on: August 20,1999 Amount Received: $ 900.00 Receipt� for ponation: #55753($500.00)#55833($200.00)&#55834 ($200.00) Purpose of Donation: Safety Camp 1999 Account�for ponation: 101.22223.25 (Must be Liability# assigned for each individual Department.) EXPENDIT'URE OF DONATION Amount to be Spent: $ 656.25 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure# corresponding to individual Department.) � Purpose of Expenditure: Camp t-shirts . . AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $656.25 Amend Expenditure Acct#101-45100-01-439 $ 656.25 (The two dollar amounts should be the same.) GENERAI�JOURNAL ENTRY TO ADNST DONATION LIA.BILITY# �3��` Debit: 101-22223.25 (Donation Liabiliry� $ 656.25 Credit: 101-36230-00-000 $ 656.25 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10/5/99 � 0 2 � ►�-�-ss DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: November 18, 1998 Amount Received: �2,343.00 Receipt# for ponation: # 53589 Purpose of Donation: Community Center Account# for ponation: 101.22223.11 � (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 743.37 To be Spent from Acct#: 101-45100-01-439 . (Must be Expenditure# corresponding to individual Department.) � Purpose of Expenditure: Community Center � AMENDI�NT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $ 743.37 Amend Expenditure Acct#101-45100-01-439 $743.37 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# �y�►�( Debit: 101-22223.11 (Donation Liability#) $743.37 Credit: 101-36230-00-000 $743.37 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 11/2/99 Q -r---- � �,_�_ss D I�ONATION REVENUE WORK.SHEET � . �, . � RECEIPT OF DONATION Donation Received on: 5\5\99 � Amount Received: $ 812.92 Receipt# for ponation: # Purpose of Donation: Arbor Day Account# for ponation: 101.22223 (Must be Liability#assigned for each individual Department.) � EXPENDITURE OF DONATION Amount to be Spent: $�;��- �I d.c.,� To be Spent from Acct�#: 101-45100-01-439 (Must be Expenditure# corresponding to individual Department.) Purpose of Expenditure: Arbor Day � � AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $ 812.92 Amend Expenditure Acct#101-45100-01-439 $ 812.92 (The two dollar amounts should be the same.) GENERAI,JOURNAL ENTRY TO ADNST DONATION LIABILITY# .� � Debit: 101-22223 (Donation Liability� $ 812.92 Credit: 101-36230-00-000 $ 812.92 Joumal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10/5/99 . o ° D ��-�-5 DONATION REVENUE tiVORhSHEET _ . •,� . � • RECEIPT OF DONATION Donation Received on: 116199 Amount Received: �a 1,300.00 Receipt#{ for ponation: � Purpose of Donation: Brick Patio Account# for ponation: 101.22223.23 , (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 1, 300.00 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure# corresponding to individual Department.) Purpose of Expenditure: Veteran's Memorial � AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: � 1,300.00 Amend Expenditure Acct#101-45100-01-439 �a 1,300.00 (The two dollar amounts should be the same.) ' �.�ENERAL JOUKNAL ENTRY TO ADNST DONATION LIABILITY# �-1 ��7 Debit: 101-22223.23 (Donation Liability#) $ 1,300.00 Credit: 101-36230-00-000 a� 1,300.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10I5/99 o ° ❑►� -�-5 � DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: September 16, 1999 Amount Received: $ 15,000.00 Receipt# for ponation: #56052 Purpose of Donation: Community Center equipment Account# for ponation: 101.22223.20 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 5,727.50 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Community Center equipment AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $ 5,727.50 Amend Expenditure Acct#101-45100-01-439 $ 5,727.50 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223.20 (Donation Liability #) $ 5,727.50 Credit: 101-36230-00-000 $ 5,727.50 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per ouncil action on 12/21/99 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 12/16/98/ - 10/28/99 Amount Received: $ 18,435.50 Receipt# for ponation: # Purpose of Donation: Veteran's Memorial Account# for ponation: 101.22223.24 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 6,400.00 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Veteran's Memorial AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $ 6,400.00 Amend Expenditure Acct#101-45100-01-439 $ 6,400.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223.24 (Donation Liability �{) $ 6,400.00 Credit: 101-36230-00-000 $ 6,400.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 12/21/99 • D.ONATION REVENUE WORhSHEET � . . ,, . � � RECEIPT OF DONATION Donation Received on: Amount Received: �a 17,239.50 Receipt# for ponation: � Purpose of Donation: Veterans Memorial Account# for ponation: 101.22223.24 (Must be Liability# assigned for each individual Departrnent.) � EXPENDTI'URE OF DONATION Amount to be Spent: v� 10, 418.14 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure#conesponding to individual Department.) � Purpose of Expenditure: Veterans Memorial AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $ 10,418.14 Amend Expenditure Acct#101-45100-01-439 $ 10,418.14 (The two dollar amounts should be the same.) GENERAI�JOURNAL ENTRY TO ADNST DONATION LIABILITY# . -�=',� De it: 101-22223.24 (Donation Liability� $ 10,418.14 Credit: 101-36230-00-000 $ 10,418.14 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10/5/99 0 . D ��_.�s