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Home My WebLink About6.e. Budget Amendments � '' CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: December 16, 1997 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA�� ATTACHMENTS: APPROVED BY: Council Memo, Resolution, Donation Worksheets This item is on the agenda for Council to formally amend the 1997 General Fund budget by resolution for donation items that Council has previously authorized, covering expenditures made during the fourth quarter of 1997. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1997 BUDGET ' ITEMS for the General Fund as outlined in the attached mema ' COUNCIL ACTION: . CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1997 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1997 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 1997 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of$3,360.50; (2) General operating expenditures, the total which reflects an increase of $3,360.50; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above iisted budget items for the 1997 General Fund Operating Budget. ADOPTED this 16th day of December, 1997. Cathy Busho, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in favor: Voted Against: � CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1997 - A RESOLUTION LEVYING A TAX FOR CONSTRUCTION OF A STATE ARMORY BUILDING WHEREAS, the City Council of the City of Rosemount has entered into an agreement with the Minnesota Army National Guard to construct an Army National Guard Armory within the City of Rosemount. WHfREAS, Minnesota Statutes, Section 193.145, Subdivision 2, provides in part, that a municipality in which an armory has been constructed or is to be constructed I hereunder may by resolution of its governing body irrevocably provide for fevying and �I collecting annually for a specified period, not exceeding 40 years, a tax which, unless �' levied by a county, shall not exceed 0.00798 percent of taxable market value. ', NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rosemount as follows: 1. In accordance with Minnesota Statutes, Section 193.145, Subdivision 2, there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax in the amount of 0.00798 percent of that taxable market value spread upon the tax rolls and collected with and as part of other general property taxes in the City of Rosemount beginning in 1993 and continuing until all funding requirements for the construction of the armory have been satisfied. 2. The proceeds of the levy shall be used for the purpose of funding the construction of a new state armory. 3. The obligation of the City to levy, collect, and pay over the taxes shall not be deemed to constitute an indebtedness of the City within the meaning of any provision of law or of its charter limiting its total or net indebtedness, and such taxes may be levied and collected without regard to any statutory or charter provision limiting the amount or rate of taxes which such county or municipality is otherwise authorized to levy. 4. The Clerk is hereby directed to file a certified copy of this resolution with the County Auditor of Dakota County, Minnesota, together with such other information as the Auditor shall require, and to obtain the Auditor's certificate that the tax levy has been made. RESOLUTION 1997 - ADOPTED this 9th day of December, 1997. Cathy Busho, Mayor ATTEST: Susan M. Waish, City Clerk Motion by: Seconded by: Voted in Favor. Voted Against: CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1997 - A RESOLUTiON APPROVING THE 1998 GfNERAL FUND OPERATING BUDGET, THE 1998 CAPITAL 1MPROVEMENT PROGRAM BUDGETS(CIP), THE 1998 INSURANCE BUDGET AND THE 1998 LEVY REQUIRED BY THE CITY OF ROSEMOUNT WHEREAS, the City Councii of the City of Rosemount has determined that budgets and special needs for the year 1998 wili be in the amount of 55,776,490 for the General Operating Fund, the three CIP Funds and the fnsurance Fund; and WHEREAS, the City Council has determined that special levies for Bonded Indebtednessiincluding market value based referendum levies} and the Armory Project total $931,835; and WHEREAS, the City Council has determined that actual incomes, fund transfers and anticipated aids will total S 2,173,127; and WHEREAS, the City Council has determined that budgets for all Debt Service Funds total 53,364,500; and WHEREAS, the City Council has determined the budget for the Arena Fund to be 5387,900; and WHEREAS, the City Council has received the Port Authority and the Utility Fund budgets approved by the Rosemount Port Authority and the Utility Commission. NOW, THEREFORE BE IT RESOLVED, that the tota! levy certified to the Dakota , County Auditor shall be 54,379,063 for the regular levy and $156,135 for the ' market value based referendum levy; and BE IT FURTHER RESOLVED, that the Gity Council approves the 1998 General Fund departmental budgets as presented to them at the Budget Hearing held December 4, 1997; and BE IT FURTHER RESOLVED, that the City Council approves the three 1998 ClP I, Fund budgets, the 1998 Insurance Fund budget and the 1998 Arena Fund budget ' as presented to them at the Budget Hearing held December 4, 1997. Changes made on 12-16-97 to proposed Ordinance B-96: • Page 2, DEFIrTITIONS - Townhome: A�i�g buildin on a single lot... Mixed Use Developments: Development of... , All uses will be approved under the planned unit develapment(PUD)review process. • Section 4.17 Single Family Attached Dwellings and Townhome Requirements,changed to Section 4.18. • Section 4.18 Manufactured Home Park Requirements,changed to Section 4.19. • Page 3, Section 4.15, changes as follows: A. All single-family detached dwellings shall have a minimum width of twenty-four(24) feet in both directions and shall have, prior to issuance of a Certificate of Occupancy, a minimum gross finished floor area f excludin�garage s,pace) as follows: a. In the RR-Rural Residential and�-RL-Very Low Density Single-Family Residential Distxicts, one thousand two hundred(1,200) squaze feet. b. In the R-1 Low Densitv Residential District one thousand(1.0001 square feet. c. In the R-lA Low Density Residential Districts,nine hundred eighty(980) square feet. B. All single-family detached dwellings shall have a� " - - � -""�`''�"��"""' `' " permanent frost free foundation Rs-c�e�i�-�e or ec�nal in accordance with the a�plicable buildin cgL ode•� . , F. All single-family dwellings shall be required to provide at least two attached enclosed garage parking spaces no less than four hundred forty(440) square feet in area and no less than twenty(20) feet wide in either direction. The maximum allowable size for attached �arages is one thousand(1.0001 sauare feet in area. • Page 4, Section 4.18, changes as follows: A. Building Site: A maximum of�six 6 dwelling units may be attached per building, except where buildings are adjacent to RR RL R-1 and R-lA zoning.districts• such buildings shall be limited to a maximum of four(41 dwelling units per building, B. Basements: All dwelling units within the development shall have a �.,, L............._4 ...._...__..�L,. ..��:....a �-. a permanent frost free foundation or e4ua1 in accordance with�ra the applicable building code. • Page 5, Section 4.18.E3., typographical errors conected: Where the rear of a row of townhomes faces the sidewall or front of an adjoining row of townhomes,the minimum distance between the structures shall be �orty(40) feet. • In all zoning districts, Public Parks has been removed from Permitted Uses and inserted in Conditional Uses. • Page 21, Maximum Net Density of 3 dwellin�units/acre has been changed to Maximum ross Density of 2.5 dwelling units/acre. �, • Page 24, Maximum Net Density of 3 dwellin.g.units/acre has been changed to Maximum Gross Density of ', 2.5 dwellin�units/acre. • Page 24, 6.7.B.4., Single-Family Attached Dwellings, subject to Section 4.18 Single Family Attached Dwellings and Townhome Requirements, of this Ordinance. • Page 27, Maximum Net Density changed to Maximum Gross Density. • Page 30,Maximum Net Density changed to Maximum Gross Density. • Page 33, Maximum Net Density changed to Maximum Gross Density. . RESOLUTION 1997 - ADOPTED this 16th day of December, 1997. Cathy Busho, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in Favor: Voted Against: CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOWTION 1997 - � A RESOLUTiON APPROVING THE 1998 GENERAL FUND OPERATING BUDGET, THE 1998 CAPITAL IMPROVEMENT PROGRAM BUDGETS(CIP), THE 1998 1NSURANCE BUDGET AND THE 1998 tEVY REQUIRED BY THE CITY OF ROSEMOUNT WHEREAS, the City Council of the City of Rosemount has determined that budgets and special needs for the year 1998 will be in the amount of 55,776,490 for the General Operating Fund, the three CIP Funds and the tnsurance Fund; and WHEREAS, the City Council has determined that special levies for Bonded Indebtedness(including market value based referendum levies) and the Armory Project total 5931,835; and WHEREAS, the City Council has determined that actual incomes, fund transfers and anticipated aids will total S 2,173,127; and WHEREAS, the City Council has determined that budgets for all Debt Service Funds total 53,364,500; and WHEREAS, the City Council has determined the budget for the Arena Fund to be $387,900; and WHEREAS, the City Council has received the Port Authority and the Utility Fund budgets approved by the Rosemount Port Authority and the Utility Commission. NOW, THEREFORE BE IT RESOLVED, that the total levy certified to the Dakota County Auditor shall be 54,379,063 for the regular levy and 5156,135 for the market value based referendum levy; and BE IT FURTHER RESOLVED, that the City Council approves the 1998 Gene�al Fund departmental budgets as presented to them at the Budget Hearing held December 4, 1997; and BE IT FURTHER RESOLVED, that the City Council approves the three 1998 CIP Fund budgets, the 1998 Insurance Fund budget and the 1998 Arena Fund budget as presented to them at the Budget Hearing held December 4, 1997. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1997 - A RESOLUTION APPROVING A SPECIAL TAX LEVY FOR FUNDING OF AN ARMORY WHEREAS, the Minnesota Army National Guard has selected the City of I, Rosemount as the location of an Army National Guard Armory; and '' WHEREAS, the City Council of the City of Rosemount, by its Resolution No. 1990- I 24, adopted March 20, 1990, approved the establishment of an Armory within the City and is desirous of seeing this project completed; and WHEREAS, Minnesota Statutes Section 275.50, subdivision 5, clause (d) authorizes the City of Rosemount to levy an amount up to 595,000 for taxes levied beginning in 1990 for the purpose of acquiring an armory and to be serviced by the levy without regard to the limits on debt service and debt otherwise provided by Minnesota Statutes, chapter 193 or 475; and WHEREAS, the Rosemount City Council has held the required public hearing and met all public notice requirements for this special levy as set out in Minnesota Statute Section 275.50, subdivision 5, clause (d). NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby authorizes a special tax levy to be levied in 1997 and collected in 1998 in the amount of $95,000 for the purpose of ineeting funding requirements for the construction of an Army National Guard Armory. ADOPTED this 16th day of December, 1997. Cathy Busho, Mayor ATTEST: Susan M. Walsh, Cifiy Clerk Motion by: Seconded by: Voted in Favor: Voted Against: MEMORANDUM DATE: December 10, 1997 TO: Mayor Busho Council Members Anderson, Carroll, Edwards & Wippermann FROM: Jeff May, Finance Director � SUBJECT: Budget Amendments ' This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This ' memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101-36230-00-000 (Donations) $ 3,360.50 Total Revenues � $ 3,360.50 ', Detail for Expenditures: ' 1-01-41110-01-439 (Other Miscellaneous Charges) $ 1,000.00 101-42110-01-208 (Miscellaneous Supplies) 346.50 ' 101-45100-01-439 (Other Miscellaneous Charges) 2,014.00 Total Expenditures $ 3,360.50 � DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: March 3, 1997 Amount Received: $ 1,000.00 Receipt# for ponation: #47810 Purpose of Donation: Rosemount Teen Night Account#for ponation: 101.22223.20 (Must be Liability# assigned for each individual Department.) E�'ENDITURE OF DONATION Amount to be Spent: $414.00 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure#corresponding to individual Department.) , Purpose of Expenditure: Rosemount Teen Night AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $ 414.00 Amend Expenditure Acct#101-45100-01-439 $414.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223.20 (Donation Liability #) $ 414.00 Credit: 101-36230-00-000 $414.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on %Z - iG- H 7 DONATIOtv REVEMJE WORKSHEET RECEIPT UF DONATION Donation Received on: Amount Received: $ Receipt� for ponacion: Puipose of Donadon: Account# for ponation: (Must be LiabiIiry� assigned for each individual Deparanenc.) EXPEYDITURE OF DONATION Amount t o be Spent: �1600.00 To be Spent from Acct#: 101-45I00-01-439 ' (Must be Expenditure f# correspondin� to individual Department.) ' Purpose of Expenditure: x-trolI tanks at Jaycee Shelter for restrooms A1�1E��tDI�IE�'T OF BUDGETS Amend Donation Revenue Acct�101-36230-00-000: �1600.00 Amend Expendirure Acct#101-��100-01�39 �1600.00 (The two dollar amounc� should be che same.) GE�TERAI,JOL�tNAL EivTRY TO ADNST DONATION LIABILITY � �,$SJ Debit:101-?2223.5 (Donation LiabiIity r�) $1600.00 Credit: 101-36230-00-000 � ' , �J J.� Credit: 101-29300 $ Journal entry to reduce deferred donation revenue and increase donacion revenue to actual per council action on '•-'^-L` '^� 1J��7 �:�eo��do��,,.W� Q �,,n�r' = D ►v —�3-97 DONATIaN F:��V'�.'*IUE WORRS�ET RyCEIPT aF DON�.TIaN Doratior_ Received cr_: A„iount Received: $ Recsi�t � for por_at�cn: Fuz'pose df Donation: POLICE EQUIPMENT FUND Accou.*�t n for ponaticr_: 10I-22222 (�?ust be Liabilitv x assic:_zc �or each individual Depa�t:ne^_t) r^rX?^�~ID ITURy OF DONATION ��our` to be scent : S .3`�(i �G To be S�e^t from Acc� Y: I01-a211Q-OI-208 (`�iust be Ex�aend�tu__ T ccr=�sper_��_c to i:divicual Depa=�ment? P��cse or E:�e*�d�tu=�: �c�cc rc.-% O/t-�� P{.-�b��2se.�'�-�-'I _ c,�� 9�a-o s��'? A�'�'�'D2�'3T OF BIIDGETS P=:terC Dor_atier. Reverue acc� TZ01-3o'230-DO-000 : $ �`E�• 5� P�;�en� E�enditur� Acct ;� IO?-42I I0-01-208 $ .�y(o. S C (Th� two� Gol?ar dttiCL'P�S Si'1Cli�G be t'r_e same� Gg„yEgp,L �7pUrZNAI, EL`i'rR�' TO ADJUST DONATIdN LIABILIT'Y # '�� ; 101-222 2 (Dcratior_ Liability #) $ 3�6-57� De�_t . � , _ 3Y�- � � $ ; - - oa3o ao-aoo Cre�_t . 101 3 Jou=-n.a1 er_try to r�cuce �e`err�d �onation revenue ar_d increase conation revenue to actua? per ccwncil actior_ or_ ! Q - � 7� o ° �� ❑ ►J-13 S� ' I _ ____ r --- . ..._ .._ . .. . .. . . III . l i � DONATION REV'SNLTS WORICSHBET � -... � .R$CEIPT OF DONATION . Donation Received on: � �f" � Amount Received: $ 1 DG1'� � . t fo r ponation: � � Receir � Purpose of Donation: Account # for ponation: �D( — �� `� (Must be Liability # assigned for each individual Department) SXPENDITURE OF DONATION Amount to be Spent : $ ��h��^ To be Spent from Acct #: I� i -1-�-� 1 1 D -- �F —�� (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: � r' � S AMENDMENT OF BtJDGETS Amend Donation Revenue Acct #101-36230-00-Q00: $ �Q��'� Amend Expenditure Acct #�l —�1 1 � O—D �—��( : $��tSp� �' (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJtJST DONATION LIABILIZ'7t # Debit : . .' ��l- � ��(Donation Liability #) $ )DC�C7, "� �� Credit: 101-36230-00-000 $.� �-!`� � �� Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action onil-1 - RT_.• �,�,..-_'!-'�, ,�� ` �` i^J ' 1�; 1-1�-s , . DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: March 3, 1997 Amount Received: $ 1,000.00 Receipt# for ponation: #47810 Purpose of Donation: Rosemount Teen Night Account# for ponation: 101.22223.20 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATIQN Amount to be Spent: $ 414.00 To be Spent from Acct�#: 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Rosemount Teen Night AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: $414.00 Amend Expenditure Acct#101-45100-01-439 $414.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223.20 (Donation Liability #) $ 414.00 Credit: 101-36230-00-000 $ 414.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on /z - �U` 9 �